Services Departments Government

Board of County Commissioners' Business Meeting Minutes

meeting packet (large file)

Thursday, June 12, 2014 – 10 a.m.

Public Services Building
2051 Kaen Rd., Oregon City, OR 97045

PRESENT

Commissioner John Ludlow, Chair
Commissioner Jim Bernard
Commissioner Paul Savas
Commissioner Martha Schrader
Commissioner Tootie Smith

CALL TO ORDER

II. CITIZEN COMMUNICATION

  1. Les Poole, Gladstone – spoke regarding Gladstone Library.
  2. Susan Hanson, Molalla – spoke regarding recent conduct of Commissioner. Board Discussion
  3. Ely Crawford, Damascus – member of 4-H - spoke in support of and new barn at the Clackamas Fair Grounds. Board Discussion

III. PREVIOUSLY APPROVED LAND USE ISSUE (No public testimony on this item)

  1. Board Order No. 2014-46 Approving an Amendment to a Previously Approved Comprehensive Plan Map Amendment and Zone Change Nathan Boderman, County Counsel presented the staff report.

Chair Ludlow asked for a motion.

MOTION:

Chair Ludlow: I move we approve the Board Order for a Comprehensive Plan Map Amendment and Zone Change for Bruce Goldson, Theta, LLC as previously approved at the March 12, 2014 Land Use Hearing.
Commissioner Bernard: Second.
Board Discussion
Commissioner Savas asked Mike McCallister to come up for some clarifying questions.
Clerk calls the poll:
Commissioner Bernard: No.
Commissioner Smith: Aye.
Commissioner Schrader: No.
Commissioner Savas: Aye.
Chair Ludlow: Aye - the motion passes 3-2

IV. DISCUSSION ITEM

The Board recess as the Board of County Commissioners and convene as the North Clackamas Parks & Recreation District for the next item.

North Clackamas Parks & Recreation District

  1. Board Order No. 2014-47 Approving the Withdrawal or Merger and Formation Proposal of a New Parks and Recreation District Chris Storey, County Counsel and Gary Barth, NCPRD presented the staff report. Board Discussion comments and questions
  2. Chair Ludlow asked is anyone wished to speak.

    1. Les Poole, Gladstone – stated the Governance part of this should be delayed.

Chair Ludlow asked for a motion.

MOTION:

Commissioner Bernard: I move we approve the Board Order for the Merger and Formation Proposal of forming a new Park and Recreation District under ORS 266.
Commissioner Smith: Second.
Board Discussion
Don Krupp, County Administrator had a suggested motion to amend the Board Order with the following language added to the 2nd to the last paragraph: It further appearing that this petition for formation of the New District is consistent with NCPRD’s Master Plan recommendations and the District Advisory Board’s recommendations, and reflects and opportunity to deliver improved parks and recreation services to all its residents in a balance and equitable manner including both growing and underserved areas; Commissioner Bernard and Commissioner Smith stated they will amend their motion to for the added language.

Chair Ludlow asked the Clerk to call the poll on the motion to amend the proposed Board Order.
Clerk calls the poll:
Commissioner Smith: Aye.
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Commissioner Bernard: Aye.
Chair Ludlow: Aye - the motion passes 5-0

Chair Ludlow asked the Clerk to call the poll on the original motion as amended.
Clerk calls the poll:
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Chair Ludlow: Aye - the motion passes 5-0

The Board adorned as the North Clackamas Parks & Recreation District and reconvene as the Board of County Commissioners for the remainder of the meeting.

V. PUBLIC HEARINGS

  1. Board Order No. 2014-48 for a Public Hearing to Initiate the Formation of an ORS 266 Parks and Recreation Service District and Merge with or Remove Territory from North Clackamas Parks & Recreation District (NCPRD) Chris Storey, County Counsel and Gary Barth, NCPRD presented the staff report.
  2. Chair Ludlow opened the public hearing and asked if anyone wished to speak.

    1. Bill Bersie, Happy Valley – Chair of the North Clackamas Parks District Advisory Board – spoke in support of this issue.

MOTION:

Commissioner Bernard: I move we approve the Board Order to Initiate the Formation of an ORS 266 Parks and Recreation Service District and Merger with North Clackamas Parks and Recreation District.
Commissioner Smith: Second.
Board Discussion
Clerk calls the poll:
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Commissioner Smith: Aye.
Commissioner Bernard: Aye.
Chair Ludlow: Aye - the motion passes 5-0

MOTION:

Commissioner Savas: I would like to make a motion to direct staff to bring back a package and corresponding language that reflects the needs of the underserved communities for inclusion in the ballot summary.
Commissioner Schrader: Second.

Board Discussion

MOTION:

Commissioner Smith: I call for the question.
Chair Ludlow: Second.
Clerk calls the poll for the call for the question.
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Chair Ludlow: Aye - the motion passes 5-0

Clerk calls the poll for Commissioner Savas original motion:
Commissioner Savas: Aye.
Commissioner Bernard: No – with comments.
Commissioner Smith: No.
Commissioner Schrader: Aye.
Chair Ludlow: No - the motion fails 3-2

Commissioner Savas stated he did no vote on the last item.
Chair Ludlow rescind the last poll and asked the Clerk to call the poll again for Commissioner Savas’s motion:
Commissioner Savas re-read his motion:
Commissioner Savas: Aye.
Commissioner Bernard: No – with comments again.
Commissioner Smith: No.
Commissioner Schrader: Aye.
Chair Ludlow: No - the motion fails 3-2

  1. Resolution No. 2014-49 for a Clackamas County Supplemental Budget, Greater than 10% and Budget Reduction for Fiscal Year 2013-2014 Diane Padilla, Budget Manager presented the staff report.

Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he asked for a motion.

MOTION:

Commissioner Smith: I move we approve the Resolution approving a Clackamas County Supplemental Budget Greater than 10% and Budget Reductions for Fiscal Year 2013-2014.
Commissioner Schrader: Second.
Chair Ludlow stated Commissioner Savas has stepped away temporally.
Clerk calls the poll:
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Commissioner Schrader: Aye.
Commissioner Bernard: Aye.
Chair Ludlow: Aye - the motion passes 4-0

VI. CONSENT AGENDA

Chair Ludlow asked the Clerk to read the Consent Agenda by title, he then asked for a motion.

MOTION:

Commissioner Schrader: I move we approve the Consent Agenda.
Commissioner Bernard: Second.
Clerk calls the poll:
Commissioner Smith: Aye.
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Commissioner Bernard: Aye.
Chair Ludlow: Aye - the motion passes 5-0

A. Health, Housing & Human Services

  1. Approval of an Agency Service Contract with Alternative Services of Oregon, Inc. for Behavioral Consultation Services and Outpatient Mental Health Services – Behavioral Health
  2. Approval of 2 HOME Loan Agreements with Ikoi So Terrace Renewal Limited Partnership – Housing & Community Development
  3. Approval of a Change Order No. 2 with Housing & Community Development and JWC, LLC for the River Road Head Start, Kitchen Remodel Project - Housing & Community Development
  4. Approval of a Construction Contract with Jim Smith Excavating for the NW Gladstone Infrastructure Improvements Project - Housing & Community Development
  5. Approval of an Agreement with Tri-County Metropolitan Transportation District of Oregon for Operations and Capital for the Mt Hood Express Bus Service – Social Services
  6. Approval of an Intergovernmental Agreement with Oregon Department of Transportation Rail and Public Transit Division for Operations for the Mt Hood Express Bus Service - Social Services

B. Department of Transportation & Development

  1. Approval of Amendment No. 1 to Intergovernmental Agreement No. 29498 with Oregon Department of Transportation for the Clackamas County Active Transportation Plan

C. Finance Department

  1. Approval of a Fiscal Year 2014-2015 Work and Financial Plan with United States Department of Agriculture, Animal and Plant Health Inspection Services and Wildlife Services for Predator Management (County Trapper)
  2. Resolution No. 2014-50 for a Clackamas County Supplemental Budget Less than 10% for Fiscal Year 2013-2014
  3. Resolution No. 2014-51 for Clackamas County for Budgeting of New Specific Purposed Revenue for Fiscal Year 2013-2014
  4. Resolution No. 2014-52 for Clackamas County for Transfer of Appropriations for Fiscal Year 2013-2014

D. Elected Officials

  1. Approval of Previous Business Meeting Minutes – BCC
  2. Approval of an Intergovernmental Agreement between North Clackamas School District and Clackamas County Sheriff’s Office for a School Resource Officer for 2013-2014 - CCSO
  3. Approval of an Intergovernmental Agreement between Colton School District and Clackamas County Sheriff’s Office for a School Resource Officer for 2013-2014 - CCSO

E. Community Corrections

  1. Approval of Amendment No. 1 to Intergovernmental Agreement 4800 between Clackamas County and the State of Oregon, Department of Corrections for the 2014-2015 Grant-in-Aid Funding
  2. Approval of Amendment No. 1 to Intergovernmental Agreement 4855 between Clackamas County and the State of Oregon, Department of Corrections for the Measure 57 Supplemental Funds

F. Department of Emergency Management

  1. Approval of Fiscal Year 2011 State Homeland Security Grant Program Agreement between Clackamas County and the State of Oregon

G. County Counsel

  1. Approval of Amendments to Intergovernmental Agreements with County related Entities for Purposes of Clarifying Certain Accounting Practices

VII. NORTH CLACKAMAS PARKS & RECREATION DISTRICT

  1. Resolution No. 2014-53 Approval for Transfer of Appropriations for Fiscal Year 2013-2014
  2. Approval of Amendment to the Memorandum of Understanding with the City of Damascus for the Construction of Trillium Creek Park
  3. Approval of an Amendment to the Intergovernmental Agreement between North Clackamas Parks & Recreation District and Clackamas County for Purposes of Clarifying Certain Accounting Practices

VIII. DEVELOPMENT AGENCY

  1. Resolution No. 2014-54 Declaring a Public Necessity and Propose for Acquisition of Rights-of-Way and Easement for the Monterey Avenue Extension Project and Authorizing Negotiations and Eminent Domain Action
  2. Approval of a Cost Recovery Agreement with the United States Forest Service for an Environmental Assessment of the Skibowl Waterline Extension Project in Government Camp
  3. Approval of Amendments to Intergovernmental Agreements between the Development Agency and Clackamas County for Purposes of Clarifying Certain Accounting Practices

IX. SERVICE DISTRICT NO. 5 (Street Lighting)

  1. Resolution No. 2014-55 Authorizing the Transfer of Appropriations for Fiscal Year 2013-2014 for Clackamas County Service District No. 5
  2. Approval of an Amendment to the Intergovernmental Agreement between Service District No. 5 and Clackamas County for Purposes of Clarifying Certain Accounting Practices

X. WATER ENVIRONMENT SERVICES

  1. Approval of a 00500 Agreement between Clackamas County Service District No. 1 and Stettler Supply Company for the Kellogg Creek WPCP Aeration Basin Improvement Project.
  2. Amendment No. 4 to the Agreement between Clackamas County Service District No.1 and the City of Johnson City for Wholesale Sanitary Sewer Services.
  3. Approval of Amendments to the Intergovernmental Agreements between Clackamas County and Clackamas County Service District No. 1, Tri-City Service District and Surface Water Management of Clackamas County for Purposes of Clarifying Certain Accounting Practices

XI. ENHANCED LAW ENFORCMENT DISTRICT

  1. Approval of an Amendment to the Intergovernmental Agreement between the Enhanced Law Enforcement District and Clackamas County for Purposes of Clarifying Certain Accounting Practices

XII. COUNTY ADMINISTRATOR UPDATE

XIII. COMMISSIONERS COMMUNICATION

MEETING ADJOURNED – 12:04 p.m.

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County's Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel. www.clackamas.us/bcc/business.html

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Public Services Building

Board of County Commissioners

Phone number 503-655-8581
Email bcc@clackamas.us
Address 2051 Kaen Road
Oregon City, OR 97045
map
Hours Monday to Thursday
7 a.m. to 6 p.m.