Services Departments Government

Board of County Commissioners' Business Meeting Minutes

meeting packet (large file)

Thursday, June 26, 2014 – 10 a.m.

Public Services Building
2051 Kaen Rd., Oregon City, OR 97045

PRESENT

Commissioner John Ludlow, Chair
Commissioner Jim Bernard
Commissioner Paul Savas
Commissioner Martha Schrader
Commissioner Tootie Smith

CALL TO ORDER

I. CITIZEN COMMUNICATION

  1. Ben Hungerford, Gladstone – Code Enforcement issues. Board Discussion
  2. Steve Bates, Boring – May Election recount/results.

II. PUBLIC HEARINGS (14 Public Hearings relating to Budget)

  1. Resolution No. 2014-58 Adopting the Clackamas County Budget for the 2014-2015 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2014 through June 30, 2015
    Diane Padilla, Budget Manager presented the staff report. Board Discussion
  2. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2014-2015 budget for Clackamas County as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  3. Resolution No. 2014-59 Adopting Changed Fees for Clackamas County for Fiscal Year 2014-2015 Laurel Butman, County Administration presented the staff report.
  4. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve and adopt the changed fees and fines for Clackamas County Fiscal Year 2014-2015 as presented in the Resolution.
    Chair Ludlow: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Clackamas County Board of Commissioners and convened as the Enhanced Law Enforcement District on the next item.

    Enhanced Law Enforcement District

  5. Resolution No. 2014-60 Adopting the Enhanced Law Enforcement District Budget for the 2014-2015 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2014 through June 30, 2015 Diane Padilla, Budget Manger presented the staff report.
  6. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the action and adopt the 2014-2015 budget for the Clackamas County Enhanced Law Enforcement District as presented in the Resolution.
    Commissioner Savas: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Enhanced Law Enforcement District and convened as the Clackamas County Extension and 4-H Service District on the next item.

    Clackamas County Extension and 4-H Service District

  7. Resolution No. 2014-61 Adopting the Clackamas County Extension and 4-H Service District Budget for the 2014-2015 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2014 through June 30, 2015
    Diane Padilla, Budget Manager presented the staff report. Board Discussion
  8. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Schrader: I move we approve the action and adopt the 2014-2015 budget for the Clackamas County Extension and 4-H Service District Budget as presented in the Resolution. Commissioner Savas: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Extension and 4-H Service District and convened as the Library Service District of Clackamas County on the next item.

    Library Service District of Clackamas County

  9. Resolution No. 2014-62 Adopting the Library Service District of Clackamas County 2014-2015 Fiscal Year Budget and Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2014 through June 30, 2015 Gary Barth, Business and Community Services presented the staff report.
  10. Chair Ludlow opened the public hearing and asked if anyone wished to speak.

    1. Les Poole, Gladstone – spoke in support.

    Chair Ludlow asked if anyone else wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2014-2015 budget for the Library Service District of Clackamas County as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Library Service District of Clackamas County and convened as the North Clackamas Parks and Recreation District on the next item.

    North Clackamas Parks & Recreation District

  11. Resolution No. 2014-63 Adopting the North Clackamas Parks & Recreation District’s 2014-2015 Fiscal Year Budget and Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2014 through June 30, 2015 Gary Barth, Business and Community Services presented the staff report. Board Discussion
  12. Chair Ludlow opened the public hearing and asked if anyone wished to speak.

    1. Les Poole, Gladstone – stressed the importance of a final master plan.

    Chair Ludlow asked if anyone else wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the action and adopt the 2014-2015 budget for the North Clackamas Parks and Recreation District as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: No.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 4-1.

    The Board adjourned as the North Clackamas Parks and Recreation District and convened as the Development Agency on the next item.

    Clackamas County Development Agency

  13. Resolution No. 2014-64 Adopting and Appropriating Funds for the 2014-2015 Fiscal Year Budget for the Clackamas County Development Agency Dan Johnson, Development Agency presented the staff report.
  14. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2014-2015 budget for the Clackamas County Development Agency as presented in the Resolution.
    Commissioner Smith: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Development Agency and convened as Service District No. 5 on the next item.

    Service District No. 5 – Street Lighting

  15. Resolution No. 2014-65 Adopting and Appropriating Funds for the 2014-2015 FY Budget for Clackamas County Service District No. 5 Wendi Coryell presented the staff report.
  16. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2014-2015 budget for Clackamas County Service District No. 5 as presented in the Resolution.
    Commissioner Smith: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  17. Resolution No. 2014-66 Setting Rates for Street Lighting Service Charges in Clackamas County Service District No. 5 Wendi Coryell presented the staff report.
  18. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve and adopt the new rate schedule for Street Lighting Service Charges in Clackamas County Service District No. 5 as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Service District No. 5 and convened as Service District No. 1 on the next items.

    Water Environment Services

    Service District No. 1, Tri-City Service District and Surface Water Management of Clackamas County

    Service District No. 1

  19. Resolution No. 2014-67 Adopting and Appropriating Funds for the 2014-2015 FY Budget for Clackamas County Service District No. 1 Michael Read, Water Environment Services presented the staff report.
  20. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the actions and adopt the 2014-2015 Budget for Clackamas County Service District No. 1 as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  21. Board Order No. 2014-68 Amending and Adopting Rates and Charges for Clackamas County Service District No. 1 Michael Read, Water Environment Services presented the staff report. Board Discussion
  22. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we amend and adopt the rates and charges for Clackamas County Service District No. 1 as presented in the Board Order.
    Commissioner Savas: Second.
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Service District No. 1 and convened as Tri-City Service District on the next items.

    Tri-City Service District:

  23. Resolution No. 2014-69 Adopting and Appropriating Funds for the 2014-2015 FY Budget for Tri-City Service District Michael Read, Water Environment Services presented the staff report. Board Discussion
  24. Chair Ludlow opened the public hearing and asked if anyone wished to speak.

    1. Alice Richmond, West Linn – spoke in support of the budget.

    Chair Ludlow asked if anyone else wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the actions and adopt the 2014-2015 Budget for Clackamas County Tri-City Service District as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  25. Board Order No. 2014-70 Amending and Adopting Rates and Charges for the Tri-City Service District Michael Read, Water Environment Services presented the staff report.
  26. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Schrader: I move we amend and adopt the rates and charges for Clackamas County Tri-City Service District as presented in the Board Order.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Tri-City Service District and convened as Surface Water Management Agency on the next item.

    Surface Water Management of Clackamas County

  27. Resolution No. 2014-71 Adopting and Appropriating Funds for the 2014-2015 FY Budget for Surface Water Management Agency of Clackamas County Michael Read, Water Environment Services presented the staff report.
  28. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the actions and adopt the 2014-2015 Budget for Clackamas County Surface Water Management Agency as presented in the Resolution.
    Commissioner Smith: Second.
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

The Board adjourned as the Surface Water Management Agency and re-convened as the Board of County Commissioners for the remainder of the meeting.

III. DISCUSSION ITEMS

NO DISCUSSION ITEMS SCHEDULED

IV. CONSENT AGENDA

Chair Ludlow asked the Clerk to read the consent agenda by title – he then asked for a motion.

MOTION:

Commissioner Bernard: I move we approve the consent agenda.
Commissioner Smith: Second.
Clerk calls the poll.
Commissioner Savas: Aye.
Commissioner Schrader: Aye.
Commissioner Smith: Aye.
Commissioner Bernard: Aye.
Chair Ludlow: Aye – it passes 5-0.

A. Health, Housing & Human Services

  1. Approval of a Construction Contract with TS Gray Construction for the Rehabilitation of the Historic Francis Ermatinger House Project in Oregon City - Housing & Community Development
  2. Approval of a Sub-recipient Agreement with Northwest Housing Alternatives to Fund the HomeBase Program in Clackamas County – Housing & Community Development
  3. Approval of Intergovernmental Agreement #142998, Amendment #2 with the State of Oregon, Department of Human Services, Aging and People with Disabilities Division for the Provision of Services to Clackamas County Residents Age 60 and Over – Social Services
  4. Approval of Intergovernmental Agreement #145025, Amendment No.1 with the State of Oregon, Department of Human Services, Aging and People with Disabilities Division for the Provision of the Oregon Money Management Program as the Regional Coordinator for the Four (4) County Metro Aging & Disabilities Resource Connection Consortium – Social Services
  5. Approval of an Intergovernmental Sub-recipient Agreement with City of Gladstone/Gladstone Senior Center to Provide Social Services for Clackamas County Residents Age 60 and Over – Social Services
  6. Approval of an Intergovernmental Sub-recipient Agreement with the City of Wilsonville/Wilsonville Community Center to Provide Social Services for Clackamas County Residents Age 60 and Over – Social Services
  7. Approval of Amendment No. 1 to the Intergovernmental Agreement with Portland State University, School of Social Work and Regional Research Institute for Human Services, to Provide Training and Consultation to Clackamas County Behavioral Health Centers Staff – Health Centers
  8. Approval to Apply to the FY 2014 Health Center Expanded Services (ES) Grant from the Health Resources and Services Administration - Health Centers
  9. Approval of an Amendment to the Sub-Recipient Agreement with Northwest Family Services, Inc. for PreventNet Summer Program Activities – Children, Youth & Families
  10. Approval of Amendment #2 to the Sub-Recipient Agreement with Todos Juntos, Inc. for PreventNet Summer Program Activities – Children, Youth & Families
  11. Approval of an Intergovernmental Agreement Contract Amendment with The State of Oregon, Department of Education Youth Development Division for Prevention and Intervention Services - Children, Youth & Families
  12. Approval of an Agency Service Contract with Children’s Center for Child Abuse Medical Assessments - Children, Youth & Families
  13. Approval of a Subrecipient Agreement with the Clackamas Children’s Commission, Inc. for Screening and Home Visiting Services for High Risk Families - Children, Youth & Families
  14. Approval of an Amendment to the Intergovernmental Agreement with The State of Oregon, Department of Human Services for Strengthening, Preserving and Reunifying Families Program Services - Children, Youth & Families
  15. Approval of a Renewal of the Intergovernmental Agreement with Multnomah County, for a Public Health Officer – Public Health
  16. Approval to Apply for the Public Innovative Projects and Pilots for Services to Seniors and People with Disabilities (House Rx) Grant from the State of Oregon, Department of Human Services – Public Health
  17. Approval of an Agency Service Agreement with James Born, PsyD (Mt. Hood Counseling Service) for Outpatient Mental Health Services – Behavioral Health
  18. Approval of an Agency Service Agreement with Cascadia Behavioral Healthcare for Assertive Community Treatment Programs - Behavioral Health
  19. Approval of an Agency Service Agreement with Catholic Community Services of Western Washington for Crisis Stabilization Services - Behavioral Health
  20. Approval of an Intra-Agency Agreement with Clackamas County Children, Youth and Families Division for Alcohol and Drug Prevention Strategies for Young Adults - Behavioral Health
  21. Approval of an Intra-Agency Agreement with Clackamas County Children, Youth and Families Division for Alcohol and Drug Prevention Strategies for Families - Behavioral Health
  22. Approval of a Subrecipient Grant Agreement with CODA, Inc. for Outpatient Mental Health Services and Outpatient Substance Abuse Services - Behavioral Health
  23. Approval of a Subrecipient Grant Agreement with Folk Time, Inc. for Peer Support Services at the Oregon City Drop-In Center - Behavioral Health
  24. Approval of a Subrecipient Grant Agreement with Folk Time, Inc. for Peer Support Services at the Centerstone Crisis Clinic - Behavioral Health
  25. Approval of an Agency Service Contract with LifeWorks NW for Assertive Community Treatment Programs - Behavioral Health
  26. Approval of an Agency Service Contract with LifeWorks NW for Early Assessment and Support Alliance (EASA) Programs - Behavioral Health
  27. Approval of an Agency Service Contract with LifeWorks NW for Intensive Case Management, Transition Age Youth, Home-Based Stabilization Services/Child Level D and Outpatient Mental Health Services - Behavioral Health
  28. Approval of an Agency Service Contract with LifeWorks NW for Psychiatric Day Services and Treatment Early Assessment and Support Alliance (EASA) Programs - Behavioral Health
  29. Approval of an Agency Service Contract with LifeWorks NW for Outpatient Mental Health Services and Outpatient Substance Abuse Services - Behavioral Health
  30. Approval of a Behavioral Health Services Agreement with Morrison Child and Family Services for Psychiatric Day Treatment for Children and Respite Services for Children - Behavioral Health
  31. Approval of an Agency Service Agreement with Morrison Child and Family Services for Home-Based Stabilization Services/Child Level D and Outpatient Mental Health Services - Behavioral Health
  32. Approval of an Agency Service Agreement with Oregon Health and Science University for Outpatient Mental Health Services - Behavioral Health
  33. Approval of an Agency Service Agreement with Options Counseling Services of Oregon, Inc. for Home-Based Stabilization Services/Child Level D and Outpatient Mental Health Services - Behavioral Health
  34. Approval of an Agency Service Agreement with Portland Dialectical Behavior Therapy Institute, Inc. for Outpatient Mental Health Services - Behavioral Health
  35. Approval of an Agency Service Agreement with Western Psychological Counseling Services PC for Outpatient Mental Health Services - Behavioral Health
  36. Approval of a Professional Services Agreement with Youth M.O.V.E. Oregon for a Drop-In Center and Peer Support - Behavioral Health
  37. Approval of an Agency Service Agreement with Youth Villages, Inc. for Home-Based Stabilization Services/Child Level D and Psychiatric Residential Treatment Services - Behavioral Health
  38. Approval of a Facilities Use Agreement with North Clackamas School District No. 12, for the Women, Infants, and Children WIC Program – Public Health
  39. Approval of a Professional Services Agreement with Oregon Family Support Network for Family Partners - Behavioral Health
  40. Approval of a Renewal Intra-Agency Agreement with Clackamas County Health Centers to Provide Primary Health Care for Canby, Oregon City, and Sandy School Based Health Centers – Public Health
  41. Approval of an Intergovernmental Subrecipient Agreement with North Clackamas Parks and Recreation District, Milwaukie Center to Provide Social Services for Clackamas County Residents age 60 and Over – Social Services

B. Elected Officials

  1. Request by the Clackamas County Sheriff’s Office to Enter into an Annual Operating Plan and Financial Plan with the Oregon State Marine Board for the Clackamas County Boating Safety 2014 Action Plan - CCSO

C. County Counsel

  1. Approval for the Designation of Newspaper for the 2014 Property Tax Foreclosure Publication

D. Department of Emergency Management

  1. Approval of State Homeland Security Grant Program Agreement No. 13-305 Amendment No. 1 with the State of Oregon for WEBEOC Maintenance
  2. Approval of Fiscal Year 11 Urban Area Security Initiative Local Grant Agreement with the City of Wilsonville
  3. Approval of an Intergovernmental Agreement with Rivergrove Water District for the Use of Clackamas County Emergency Notification System

E. Juvenile Department

  1. Approval of an Amendment to the Intergovernmental Agreement with Multnomah County for 17 Secure Custody Detention Beds

F. Technology Services

  1. Approval of an ORMAP Intergovernmental Agreement Contract No. 3107 between Clackamas County and the Oregon Department of Revenue for Digital GIS Tax Lot Conversion

V. NORTH CLACKAMAS PARKS & RECREATION DISTRICT

  1. Approval of an Intergovernmental Agreement with the City of Milwaukie to Provide Assistance for Construction Management Service for Phase 2 Improvements at Milwaukie Riverfront Park

VI. WATER ENVIRONMENT SERVICES

  1. Requesting Affirmation of a Settlement Agreement between Clackamas County Service District No. 1 and Kaiser Foundation Health Plan of the NW for Wastewater Service Overbilling
  2. Approval of Amendment No. 1 to the Retainer Agreement between Clackamas County Service District No. 1, Tri-City Service District and Richwine Environmental Inc. for Consultant Services

VII. COUNTY ADMINISTRATOR UPDATE None

VIII. COMMISSIONERS COMMUNICATION

MEETING ADJOURNED – 12:55 p.m.

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County's Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel. www.clackamas.us/bcc/business.html

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Public Services Building

Board of County Commissioners

Phone number 503-655-8581
Email bcc@clackamas.us
Address 2051 Kaen Road
Oregon City, OR 97045
map
Hours Monday to Thursday
7 a.m. to 6 p.m.