Services Departments Government

Board of County Commissioners' Business Meeting Minutes

meeting packet (large file)

Thursday, June 25, 2015 – 10 a.m.

Public Services Building
2051 Kaen Rd., Oregon City, OR 97045

PRESENT

Commissioner John Ludlow, Chair
Commissioner Jim Bernard
Commissioner Paul Savas
Commissioner Martha Schrader
Commissioner Tootie Smith

CALL TO ORDER

I. CITIZEN COMMUNICATION

  1. Mack Woods, Canby – spoke in support of Veteran’s.
  2. Kevin Johnson, Gladstone – spoke regarding Commissioners private emails.
  3. Steve Schopp, Tualatin – spoke regarding Commissioners private emails.
  4. Les Poole, Clackamas County – spoke regarding Damascus issues.

II. DISCUSSION ITEMS (three related issues)

    County Counsel

  1. Resolution No. 2015-59 Approval of the Clackamas County Response to the City of Sandy’s Request for Consent Regarding Certain Changes to Its Urban Renewal Plan Area and Authorized Indebtedness Chris Storey, County Counsel gave general background information for the three related items. The Board will take three separate actions today: as the County, as Extension & 4-H Service District, and the Library Service District.
    Chair Ludlow announced this is a Discussion items and asked if anyone wishes to speak.
    1. Jan Smith, Boring – spoke in support of Sandy’s Urban Renewal Plan Area.
    2. Steve Schopp, Tualatin – spoke against Urban Renewal.
      Board Discussion
      Commissioner Schrader asked the Mayor of Sandy and Sandy Fire Chief for their comments.
    3. Mayor King, City of Sandy spoke is support. Board Discussion
    4. Phil Schneider, Sandy Fire Chief spoke in support.
      Board Discussion

    Chair Ludlow asked for a motion.

    MOTION:

    Commissioner Bernard: I move we concur with the Resolution for Clackamas County response to the City of Sandy’s request for consent regarding certain changes to its Urban Renewal plan area and authorized indebtedness.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: No.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: No – the motion passes 3-2.

    Chair Ludlow Announced the Board will recess as the Board of County Commissioners and convene as the Clackamas County Extension and 4-H Service District for this item.

    Clackamas County Extension & 4-H Service District

  2. Resolution No. 2015-60 Approval of the Clackamas County Extension & 4-H Service District Response to the City of Sandy’s Request for Consent Regarding Certain Changes to Its Urban Renewal Plan Area and Authorized Indebtedness
  3. Chair Ludlow asked for a motion.

    MOTION:

    Commissioner Bernard: I move we concur with the Resolution for Clackamas County Extension & 4-H Service District response to the City of Sandy’s request for consent regarding certain changes to its Urban Renewal plan area and authorized indebtedness.
    Commissioner Savas: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: No.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: No – the motion passes 3-2.

    Chair Ludlow Announce the Board will adjourn as the Clackamas County Extension and 4-H Service District and convene as the Library Service District of Clackamas County for this item.

    Library Service District of Clackamas County

  4. Resolution No. 2015-61 Approval of the Library District of Clackamas County Response to the City of Sandy’s Request for Consent Regarding Certain Changes to Its Urban Renewal Plan Area and Authorized Indebtedness
  5. Chair Ludlow asked for a motion.

    MOTION:

    Commissioner Bernard: I move we concur with the Resolution for the Library District of Clackamas County response to the City of Sandy’s request for consent regarding certain changes to its Urban Renewal plan area and authorized indebtedness.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: No.
    Chair Ludlow: No – the motion passes 3-2.

    Announce the Board will adjourn as the Library Service District of Clackamas County and re-convene as the Board of County Commissioners for the next four Items.

III. PUBLIC HEARINGS
(The following 18 Public Hearings relate to Budget)

  1. Resolution No. 2015-62 for a Clackamas County Supplemental Budget (Greater than 10% and Budget Reduction for FY 2014-2015 Diane Padilla, Budget Manager presented the staff report.
  2. Chair Ludlow announced this is a public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the Resolution for a Clackamas County Supplemental Budget Greater than 10% and Budget Reductions for Fiscal Year 2014-2015.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  3. Resolution No. 2015-63 Adopting the Clackamas County Budget for the 2015-2016 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2015 through June 30, 2016 Diane Padilla, Budget Manager presented the staff report.
    Board Discussion
  4. Chair Ludlow announced this is a public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the action and adopt the 2015-2016 budget for Clackamas County as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  5. Resolution No. 2015-64 Adopting Changed Fees for Clackamas County for Fiscal Year 2015-2016
    Laurel Butman, County Administration presented the staff report.
    Board Discussion
  6. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Schrader: I move we approve the action and adopt the 2015-2016 budget for the Clackamas County Enhanced Law Enforcement District as presented in the Resolution.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Smith: No. (Commissioner Smith explained she has a conflict of interest due to her business in Molalla.).
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 4-1.

  7. Reading & Adoption of Ordinance No. 06-2015 Amending Appendix B - Fines of the Clackamas County Code and Declaring an Emergency Laurel Butman, County Administration presented the staff report. Board Discussion
  8. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion to read the ordinance by title only.

    MOTION:

    Commissioner Bernard: I move we read the ordinance by title only.
    Commissioner Savas: Second.
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0 – he asked the Clerk to assign a number and read the ordinance by title only. He then asked for a motion.

    MOTION:

    Commissioner Bernard: I move we adopt Ordinance No. 06-2015 Amending Appendix B, Fines of the Clackamas County Code and Declaring an Emergency.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0

    The Board adjourned as the Clackamas County Board of Commissioners and convened as the Enhanced Law Enforcement District on the next item.

    Enhanced Law Enforcement District

  9. Resolution No. 2015-65 Adopting the Enhanced Law Enforcement District Budget for the 2015-2016 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2015 through June 30, 2016 Diane Padilla, Budget Manger presented the staff report. Board Discussion
  10. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the action and adopt the 2015-2016 budget for the Clackamas County Extension and 4-H Service District Budget as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Enhanced Law Enforcement District and convened as the Clackamas County Extension and 4-H Service District on the next item.

    Clackamas County Extension and 4-H Service District

  11. Resolution No. 2015-66 Adopting the Clackamas County Extension and 4-H Service District Budget for the 2015-2016 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2015 through June 30, 2016 Diane Padilla, Budget Manger presented the staff report. Board Discussion
  12. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Schrader: I move we approve the action and adopt the 2015-2016 budget for the Clackamas County Extension and 4-H Service District Budget as presented in the Resolution.
    Commissioner Savas: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Extension and 4-H Service District and convened as the Library Service District of Clackamas County on the next item.

    Library Service District of Clackamas County

  13. Resolution No. 2015-67 Adopting the Library Service District of Clackamas County 2015-2016 Fiscal Year Budget and Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2015 through June 30, 2016 Laura Zentner, Business and Community Services presented the staff report.
  14. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Schrader: I move we approve the action and adopt the 2015-2016 budget for the Library Service District of Clackamas County as presented in the Resolution.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Library Service District of Clackamas County and convened as the North Clackamas Parks and Recreation District on the next item.

    North Clackamas Parks & Recreation District

  15. Resolution No. 2015-68 Adopting the North Clackamas Parks & Recreation District’s 2015-2016 Fiscal Year Budget and Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2015 through June 30, 2016 Laura Zentner, Business and Community Services presented the staff report.
  16. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the action and adopt the 2015-2016 budget for the Clackamas County Development Agency as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the North Clackamas Parks and Recreation District and convened as the Development Agency on the next item.

    Clackamas County Development Agency

  17. Resolution No. 2015-69 Adopting and Appropriating Funds for the 2015-2016 Fiscal Year Budget for the Clackamas County Development Agency Dan Johnson, Development Agency presented the staff report.
  18. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2015-2016 budget for Clackamas County Service District No. 5 as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Development Agency and convened as Service District No. 5 for the next item two items.

    Service District No. 5 – Street Lighting

  19. Resolution No. 2015-70 Adopting and Appropriating Funds for the 2015-2016 FY Budget for Clackamas County Service District No. 5 Wendi Coryell presented the staff report.
  20. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2015-2016 budget for Clackamas County Service District No. 5 as presented in the Resolution.
    Commissioner Savas: Second.
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  21. Resolution No. 2015-71 Setting Rates for Street Lighting Service Charges in Clackamas County Service District No. 5 Wendi Coryell presented the staff report. Board Discussion
  22. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve and adopt the new rate schedule for Street Lighting Service Charges in Clackamas County Service District No. 5 as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Service District No. 5 and convened as Service District No. 1 on the next three items.

    Water Environment Services
    Service District No. 1, Tri-City Service District and Surface Water Management of Clackamas County

    Service District No. 1

  23. Resolution No. 2015-72 Adopting and Appropriating Funds for the 2015-2016 FY Budget for Clackamas County Service District No. 1 Greg Geist, Water Environment Services presented the staff report.
  24. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the actions and adopt the 2015-2016 Budget for Clackamas County Service District No. 1 as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  25. Board Order No. 2015-73 Amending and Adopting Rates and Charges for Clackamas County Service District No. 1 Greg Geist, Water Environment Services presented the staff report.
  26. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we amend and adopt the rates and charges for Clackamas County Service District No. 1 as presented in the Board Order.
    Commissioner Savas: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  27. Board Order No. 2015-74 Adopting a Revised Capital Plan and Increasing the System Development Charge for Clackamas County Service District No. 1 Greg Geist, Water Environment Services presented the staff report. Board Discussion
  28. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we adopt a revised capital plan and increasing the system development charge for Tri-City Service District as presented in the Board Order.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Service District No. 1 and convened as Tri-City Service District on the next three items.

    Tri-City Service District:

  29. Resolution No. 2015-75 Adopting and Appropriating Funds for the 2015-2016 FY Budget for Tri-City Service District Greg Geist, Water Environment Services presented the staff report.
    Board Discussion
  30. Chair Ludlow opened the public hearing and asked if anyone wished to speak. Seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the actions and adopt the 2015-2016 Budget for Clackamas County Tri-City Service District as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  31. Board Order No. 2015-76 Amending and Adopting Rates and Charges for the Tri-City Service District (Greg Geist)
    Greg Geist, Water Environment Services presented the staff report.
  32. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we amend and adopt the rates and charges for Clackamas County Tri-City Service District as presented in the Board Order.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  33. Board Order No. 2015-77 Adopting a Revised Capital Plan and Increasing the System Development Charge for Tri-City Service District Greg Geist, Water Environment Services presented the staff report.
    Board Discussion

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the actions and adopt the 2015-2016 Budget for Clackamas County Surface Water Management Agency as presented in the Resolution.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Tri-City Service District and convened as Surface Water Management Agency on the next item.

    Surface Water Management of Clackamas County

  34. Resolution No. 2015-78 Adopting and Appropriating Funds for the 2015-2016 FY Budget for Surface Water Management Agency of Clackamas County Greg Geist, Water Environment Services presented the staff report.
  35. Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the actions and adopt the 2015-2016 Budget for Clackamas County Surface Water Management Agency as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Surface Water Management Agency and re-convened as the Board of County Commissioners for the remainder of the meeting.

IV. CONSENT AGENDA

Chair Ludlow asked the Clerk to read the consent agenda by title – he then asked for a motion.

MOTION:

Commissioner Smith: I move we approve the consent agenda.
Commissioner Bernard: Second.
Clerk calls the poll.
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Chair Ludlow: Aye – the motion passes 5-0.

A. Health, Housing & Human Services

  1. Approval of an Intergovernmental Agreement with the State of Oregon, Acting by and through its Oregon Health Authority, for Operation of a Community Mental Health Program in Clackamas County – Behavioral Health
  2. Approval of a Revenue Provider Agreement with MODA Health Plan, Inc. to Provide Primary Care Services to Assigned Members at the Clackamas County Health Centers – Health Centers
  3. Approval of a Renewal Professional Services Agreement with Folk Time, Inc., for Peer Services to the Stewart Community Center and Hilltop Adult Services Center – Health Centers
  4. Approval of a Renewal Revenue Intergovernmental Agreement with the City of Lake Oswego, for Medical Direction for the Fire Department and Communications Center – Public Health
  5. Board Order No. 2015-79 Approval of the Board Order Appointing the Clackamas County Public Health Division Director as the Local Public Health Administrator for Clackamas County – Public Health
  6. Approval of a Renewal Intergovernmental Agreement with Washington County, for the Cities Readiness Initiative Program – Public Health
  7. Approval to Amendment No. 1 to an Intergovernmental Agreement with the Oregon Department of Education, Early Learning Division to Provide Healthy Families Medicaid Services – Children, Youth & Families

B. Department of Finance

  1. Resolution No. 2015-80 Approving a Clackamas County Transfer of Appropriations for Fiscal Year 2014-2015
  2. *Approval of an Intergovernmental Agreement between Clackamas County Facilities Management and the Clackamas County Courthouse for Courthouse Improvements

C. Elected Officials

  1. Approval of Previous Business Meeting Minutes – BCC
  2. Approval of Cooperative Agreement No.15421 with Clackamas County District Attorney’s Office and Oregon Department of Justice for Child Support Services - DA
  3. *REMOVED - Approval of a Contract with Hart InterCivic Inc. to Provide and Install a Ballot Tally System in the Clackamas County Elections Office – CLERK, submitted by Purchasing

D. Community Corrections

  1. Approval of an Intergovernmental Agreement with the City of Happy Valley to Provide Work Crew Services

E. Department of Communications (C-Com)

  1. Approval of Assignment of Lease from Clackamas County to the Clackamas 800 Radio Group (C-800) for the Mt. Scott Radio Site
  2. Approval of Assignment of Lease from Clackamas County to the Clackamas 800 Radio Group (C-800) for the Brightwood Radio Site

F. Juvenile Department

  1. Approval of an Intergovernmental Agreement with the State of Oregon for Juvenile Crime Plan Basic and Diversion Funds for the Biennium 2015-2017

V. WATER ENVIRONMENT SERVICES

  1. Approval of Amendment No. 2 to the Intergovernmental Agreement between Clackamas County and Clackamas County Service District No. 1, Tri-City Service District and the Surface Water Management Agency of Clackamas County for Purposes of Clarifying Employment Liability Insurance Program
  2. Approval and Adoption of an Intergovernmental Agreement between Clackamas County Service District No. 1 and the Tri-City Service District for Purposes of Alternate Biosolids Disposal Services

VI. COUNTY ADMINISTRATOR UPDATE

VII. COMMISSIONERS COMMUNICATION

MEETING ADJOURNED - 1:05 p.m.

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County's Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel. www.clackamas.us/bcc/business.html

Share this page

Public Services Building

Board of County Commissioners

Phone number 503-655-8581
Email bcc@clackamas.us
Address 2051 Kaen Road
Oregon City, OR 97045
map
Hours Monday to Thursday
7 a.m. to 6 p.m.