Services Departments Government

Board of County Commissioners' Business Meeting Minutes

meeting packet (large file)

Thursday, Jan. 7, 2016 – 10 a.m.

Public Services Building
2051 Kaen Rd., Oregon City, OR 97045

PRESENT:

Commissioner John Ludlow, Chair
Commissioner Jim Bernard
Commissioner Martha Schrader
Commissioner Tootie Smith

EXCUSED:

Commissioner Paul Savas

CALL TO ORDER

I. CITIZEN COMMUNICATION

  1. Les Poole, Gladstone –misc. comments regarding Metro, industrial lands and UGB.

II. BOARD DISCUSSION ITEMS

    Board of County Commissioners

  1. Selection of the Board of County Commissioner’s Vice Chair for 2016
  2. Chair Ludlow asked for a motion.

    MOTION:

    Commissioner Schrader: I move we appoint Commissioner Smith to Serve as Board of County Commissioner Vice-Chair for 2016.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – the motion passes 4-0.
    Commissioner Smith thanked the Board for the opportunity.

    Clackamas County Sheriff’s Office

  3. Resolution No. 2016-01 to Support the National Stepping Up Initiative to Reduce the Number of People with Mental Illness in Jails
  4. Chris Hoy, CCSO and Rich Swift, H3S presented the staff report.

    Board Discussion

    Chair Ludlow asked for a motion.

    MOTION:

    Commissioner Schrader: I move we approve the resolution to support the National Stepping Up Initiative to reduce the number of people with mental illness in jails.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – the motion passes 4-0.

    Department of Emergency Management

  5. Formal Approval of Board Order No. 2015-134, Signed December 22, 2015, Declaring a Local State of Emergency and Declaring Emergency Measures for the Landslides/Mudslides in Oregon City
  6. Nancy Bush, Emergency Management stated a series of winter storms has impacted northwest Oregon since December 7, causing multiple rivers to reach flood stage and impacting residences. On December 20, Oregon City notified Clackamas County Emergency Management that a potential landslide at Berry Hill Apartments and Forest Edge Apartments was threatening several homes. The American Red Cross (ARC) was also notified that a disaster shelter may be needed. Oregon City met with several partners throughout the day December 20 and ultimately decided that 10 units at Berry Hill Apartments would be evacuated. The ARC set up a shelter by 6 PM that evening. The residents of the evacuation had until 5 PM on December 21 to vacate. Oregon City signed a resolution declaring an emergency in the City of Oregon City on December 20. On December 22 at 10 AM Oregon City notified its partners that the sewer and water systems had stopped working at the Forest Edge Apartments (lower units only) because of the continued landslide. City officials ordered a mandatory evacuation of an additional 41 apartments. The evacuation deadline was December 24 at 5 PM. Due to the need for additional resources and the uncertainty of the landslide, Clackamas County declared a disaster on December 22, 2015 at 3 PM, effective until January 8, 2016. Through the event Clackamas County Emergency Management, Dog Services, Social Services, and the Housing Authority provided assistance. We are here today to ask the Board for final approval of Board Order No. the board order signed by Vice-Chair Bernard on December 22, 2015.

    Board Discussion

    MOTION:

    Commissioner Bernard: I move Formal Approval of Board Order No. 2015-134, Signed December 22, 2015, Declaring a Local State of Emergency and Declaring Emergency Measures for the Landslides/Mudslides in Oregon City.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – the motion passes 4-0.

    Barb Cartmill, Director of Department of Transportation and Development spoke regarding the work from Clackamas County Road Maintenance and Clackamas County Dog Services during the recent weather issues. She introduced Randy Harmon and Everett Hay from Road Maintenance.

III. CONSENT AGENDA

Chair Ludlow asked the Clerk to read the consent agenda by title, he then asked for a motion.

MOTION:

Commissioner Smith: I move we approve the consent agenda.
Commissioner Schrader: Second.
Clerk calls the poll.
Commissioner Schrader: Aye.
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Chair Ludlow: Aye – the motion passes 4-0.

A. Health, Housing & Human Services

  1. Approval to Apply for Grants from Oregon Department of Transportation Special Transportation Formula Discretionary Funds through Ride Connection, Inc. for Clackamas County Seniors and People with Disabilities – Social Services
  2. Approval of a Sub-Recipient Agreement with Clackamas Women’s Services for Advocacy services in Rural Clackamas County – Children, Youth and Families

B. Elected Officials

  1. Approval of Previous Business Meeting Minutes – BCC

C. Technology Services

  1. Approval of ORMAP Intergovernmental Agreement Contract No. 3436-15 with the Oregon Department of Revenue for Digital GIS Tax Lot Conversion

D. Juvenile Department

  1. Approval of an Intergovernmental Agreement with the City of Damascus to Provide Youth Offenders Work Crew Services

E. Business & Community Services

  1. Approval of a Partnership Agreement with Clackamas Workforce Partnership Board for Developing Policy and Overseeing Local Workforce Development Initiatives in Clackamas County

IV. DEVELOPMENT AGENCY

  1. Approval of Amendment No. 1 to the Funding Agreement between Clackamas County and the Clackamas County Development Agency to Cover Additional Debt Service on the Brooks Building

V. COUNTY ADMINISTRATOR UPDATE

The following items were signed by Don Krupp, County Administrator or designee during the two week recess/break, Dec. 21 – Dec. 31, 2015, as authorized by Board Order No. 2015-124:

DEPARTMENT ITEM Signed by:
1. H3S - CYF Approval of an Interagency Agreement with Clackamas County Juvenile Department for Juvenile Crime Prevention Services and Sexual Assault Resource Center Training Laurel Butman, DCA
12-22-15
2. H3S – Social Services Approval of Intergovernmental Agreement No. 148991. Amendment No. 1 with the State of Oregon Department of Human Services, Ageing and People with Disabilities Division for the Provision of Services to Clackamas County Residents age 60 and over Laurel Butman, DCA
12-22-15
3. H3S – CYF Approval of a Sub-Recipient Agreement with EL Programa Hispano Catolico for Bi-Lingual, Bi-Cultural Advocacy Services Laurel Butman, DCA
12-23-15

VI. COMMISSIONERS COMMUNICATION

The Board adjourned the meeting in memory of Bob Reeves, who passed away on Dec. 27, 2015. Bob was an active community member and a valued volunteered for Clackamas County.

MEETING ADUOURNED – 11:15 a.m.

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County’s Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel. www.clackamas.us/bcc/business.html

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Public Services Building

Board of County Commissioners

Phone number 503-655-8581
Email bcc@clackamas.us
Address 2051 Kaen Road
Oregon City, OR 97045
map
Hours Monday to Thursday
7 a.m. to 6 p.m.