Services Departments Government

Board of County Commissioners' Business Meeting Minutes

meeting packet (large file)

Thursday, March 31, 2016 – 10 a.m.

Public Services Building
2051 Kaen Rd., Oregon City, OR 97045

PRESENT

Commissioner John Ludlow, Chair
Commissioner Jim Bernard
Commissioner Paul Savas
Commissioner Tootie Smith
Housing Authority Commissioner Paul Reynolds

EXCUSED

Commissioner Martha Schrader

CALL TO ORDER

Chair Ludlow announce the Board will recess as the Board of County Commissioners and convene as the Housing Authority Board for the next item.

Chair Ludlow introduced Housing Authority Commissioner Paul Reynolds. He asked the Clerk to read the Housing Authority consent agenda by title, he then asked for a motion.

I. HOUSING AUTHORITY CONSENT AGENDA

  1. Approval to Execute an Intergovernmental Agreement between the Housing Authority of Clackamas County and the State of Oregon Department of Human Services, for the Community Integration Project
  2. Approval of Resolution No. 1912: Housing Authority 2016-2017 Annual Plan

MOTION:

Commissioner Reynolds: I move we approve the Housing Authority consent agenda.
Commissioner Bernard: Second.
Clerk calls the poll.
Commissioner Reynolds: Aye.
Commissioner Savas: Aye.
Commissioner Smith: Aye.
Commissioner Bernard: Aye.
Chair Ludlow: Aye – the motion passes 5-0.

Chari Ludlow announce the Board will Adjourn as the Housing Authority Board and Re-Convene as the Board of County Commissioners.

II. PRESENTATION

  1. Presentation for Child Abuse Prevention Month Rod Cook, Children, Youth & Families presented the staff report. He introduced Kim Keller, DHS Welfare Office in Oregon City, Ellen Jeck, Clackamas County Healthy Families, Denise Westcock, Clackamas County Stepping Stone and Barbara Peschiera, Children Center. Each person spoke about their organization and talked about the importance of Child Abuse Awareness. They appreciate the County’s support.
  2. Board Discussion

III. CITIZEN COMMUNICATION

  1. Les Poole, Gladstone – misc. issues including road funding, libraries, and issues in Salem.
  2. Skip Ormsby, Portland – concerns regarding the closer of Terwilliger Blvd. and the effects to his neighborhood.

  3. Board Discussion, including questions directed to Dan Johnson, DTD

IV. PUBLIC HEARINGS

  1. First Reading of Ordinance No.02-2016 Ratifying an Intergovernmental Agreement Creating the Oregon Association of County Engineers and Surveyors Nate Boderman, County Counsel presented the staff report.
    Board Discussion
    Chair Ludlow opened the public hearing and asked if anyone would like to speak, seeing none he closed the public hearing and asked for a motion to read by title only.
  2. MOTION:

    Commissioner Smith: I move we read the ordinance by title only.
    Commissioner Savas: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – the motion passes 4-0.
    Chair Ludlow asked the Clerk to assign a number and read the ordinance by title only. He stated the second reading of this ordinance will be on Thursday, April 14, 2016 at the regular scheduled Business Meeting at 10 a.m.

    Chair Ludlow announce the Board will recess as the Board of County Commissioners and convene as Service District No. 1 for the next item.

  3. Request for an Exemption and Authorization to use the Request for Proposals Method to Obtain Construction Manager/General Contractor Services for the Kellogg Creek Water Pollution Control Plant Improvements Project for Clackamas County Service District No. 1
  4. Lane Miller, Procurement Manager presented the staff report. Board Discussion Chair Ludlow opened the public hearing and asked if anyone would like to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the Request for an Exemption and Authorization to use the Request for Proposals Method to Obtain Construction Manager/General Contractor Services for the Kellogg Creek Water Pollution Control Plant Improvements Project for Clackamas County Service District No. 1.
    Commissioner Savas: Second.
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – the motion passes 4-0.

    Chair Ludlow announce the Board will adjourn as Service District No. 1 and Re-Convene as the Board of County Commissioners for the remainder of the meeting.

V. CONSENT AGENDA

Chair Ludlow asked the Clerk to read the consent agenda by title, he then asked for a motion.

MOTION:

Commissioner Smith: I move we approve the consent agenda.
Commissioner Bernard: Second.
Clerk calls the poll.
Commissioner Savas: Aye.
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Chair Ludlow: Aye – the motion passes 4-0.

A. Health, Housing & Human Services

  1. Approval to Apply for a Two Year Grant from the Administration for Community Living, to Empower Older Adults Through Chronic Disease Self-Management Education – Social Services
  2. Approval of an Agency Service Contract with Clackamas County Children’s Commission Healthy Families Program for Medicaid Administrative Claim Reimbursement – Children, Youth & Families
  3. Approval of Agency Service Contract with Todos Juntos for Kindergarten Readiness Support Services – Children, Youth and Families
  4. Approval of an Intergovernmental Agreement with the North Clackamas School District and the Housing and Community Development Division for the Wichita Center Improvements Project – Housing & Community Development

B. Department of Transportation & Development

  1. Resolution No. 2016-32 Declaring the Public Necessity and Purpose for Acquisition of Rights-of-Way and Easements – Group 2 for the Boyer Drive Extension Project and Authorizing Negotiations and Eminent Domain Actions

C. Elected Officials

  1. Approval of Previous Business Meeting Minutes – BCC
  2. Approval of a Contract with Runbeck Election Services for a Ballot Acceptance System for the Clackamas County Elections Office – Clerk via Procurement

D. Emergency Management

  1. Approval of an Intergovernmental Agreement between the City of Portland and Clackamas County for Purchase and Reimbursement Activities Related to the use of the FY-2015 United States Department of Homeland Security‘s Urban Area Security Initiative Grant Program

E. Public and Government Affairs

  1. Board Order No. 2016-33 Approving an Extension of the Cable Television Franchise with Comcast of Oregon II, Inc. Comcast of Tualatin Valley, Inc. and Comcast of Illinois/Ohio/Oregon, LLC.

F. Business & Community Services

  1. Approval of an Oregon State Marine Board Facility Grant Cooperative Agreement, Facility Grant No. 1540- Hole in the Wall Boating Improvements

VI. DEVELOPMENT AGENCY

  1. Approval of a Contract with Tapani, Inc. for the Bell Avenue Improvement Project Phase 2 - Procurement

VII. COUNTY ADMINISTRATOR UPDATE

VIII. COMMISSIONERS COMMUNICATION

MEETING ADJOURNED – 11:50 a.m.

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County’s Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel. www.clackamas.us/bcc/business.html

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Public Services Building

Board of County Commissioners

Phone number 503-655-8581
Email bcc@clackamas.us
Address 2051 Kaen Road
Oregon City, OR 97045
map
Hours Monday to Thursday
7 a.m. to 6 p.m.