Services Departments Government

Board of County Commissioners' Business Meeting Minutes

meeting packet (large file)

Thursday, June 29, 2016 – 10 a.m.

Public Services Building
2051 Kaen Rd., Oregon City, OR 97045

PRESENT:

Commissioner John Ludlow, Chair
Commissioner Jim Bernard
Commissioner Paul Savas
Commissioner Martha Schrader
Commissioner Tootie Smith

CALL TO ORDER

I. CITIZEN COMMUNICATION

  1. Tom Salzer, General Manager, Soil & Water Conservation District (SWCD) – he read a letter from the SWCD Board regarding the importance of farm land.
  2. Board Discussion

II. PUBLIC HEARINGS
(16 Public Hearings relating to Budget)

  1. Resolution No. 2016-52 Adopting the Clackamas County Budget for the 2016-2017 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2016 through June 30, 2017
  2. Diane Padilla, Budget Manager presented the staff report.

    Board Discussion

    Chair Ludlow announced this is a public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2016-2017 budget for Clackamas County as presented in the Resolution.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  3. Resolution No. 2016-53 Adopting Changed Fees for Clackamas County for Fiscal Year 2016-2017
  4. Laurel Butman, County Administration presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve and adopt the changed fees and fines for Clackamas County Fiscal Year 2016-2017 as presented in the Resolution.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Clackamas County Board of Commissioners and convened as the Enhanced Law Enforcement District on the next item.

    Enhanced Law Enforcement District

  5. Resolution No. 2016-54 Adopting the Enhanced Law Enforcement District Budget for the 2016-2017 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2016 through June 30, 2017
  6. Diane Padilla, Budget Manger presented the staff report.

    Board Discussion

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we approve the action and adopt the 2016-2017 budget for the Clackamas County Enhanced Law Enforcement District as presented in the Resolution.
    Commissioner Bernard: Second.
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Enhanced Law Enforcement District and convened as the Clackamas County Extension and 4-H Service District on the next item.

    Clackamas County Extension and 4-H Service District

  7. Resolution No. 2016-55 Adopting the Clackamas County Extension and 4-H Service District Budget for the 2016-2017 Fiscal Year, Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2016 through June 30, 2017
  8. Diane Padilla, Budget Manger presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    Board Discussion

    MOTION:

    Commissioner Smith: I move we approve the action and adopt the 2016-2017 budget for the Clackamas County Extension and 4-H Service District Budget as presented in the Resolution.
    Commissioner Savas: Second.
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Extension and 4-H Service District and convened as the Library Service District of Clackamas County on the next item.

    Library Service District of Clackamas County

  9. Resolution No. 2016-56 Adopting the Library Service District of Clackamas County 2016-2017 Fiscal Year Budget and Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2016 through June 30, 2017
  10. Gary Barth, Business and Community Services presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    Board Discussion

    MOTION:

    Commissioner Schrader: I move we approve the action and adopt the 2016-2017 budget for the Library Service District of Clackamas County as presented in the Resolution.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Library Service District of Clackamas County and convened as the North Clackamas Parks and Recreation District on the next item.

    North Clackamas Parks & Recreation District

  11. Resolution No. 2016-57 Adopting the North Clackamas Parks & Recreation District’s 2016-2017 Fiscal Year Budget and Making Appropriations and Imposing and Categorizing Taxes for the Period of July 1, 2016 through June 30, 2017
  12. Gary Barth, Business and Community Services presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the action and adopt the 2016-2017 budget for the North Clackamas Parks and Recreation District as presented in the Resolution.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the North Clackamas Parks and Recreation District and convened as the Development Agency on the two next items.

    Clackamas County Development Agency

  13. Resolution No. 2016-58 Adopting and Appropriating Funds for the 2016-2017 Fiscal Year Budget for the Clackamas County Development Agency
  14. Dan Johnson, Development Agency presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2016-2017 budget for the Clackamas County Development Agency as presented in the Resolution.
    Commissioner Smith: Second.
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  15. Resolution No. 2016-59 Approving a Supplemental Budget Greater than 10% and Budget Reductions for the Clackamas County Development Agency for FY 2015-2016
  16. Dan Johnson, Development Agency presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the board order for a Supplemental Budget Greater than 10% and Budget Reductions for the Clackamas County Development Agency for FY 2015-2016.
    Commissioner Smith: Second.
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Development Agency and convened as Service District No. 5 for the next item.

    Service District No. 5 – Street Lighting

  17. Resolution No. 2016-60 Adopting and Appropriating Funds for the 2016-2017 FY Budget for Clackamas County Service District No. 5
  18. Wendi Coryell presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we approve the action and adopt the 2016-2017 budget for Clackamas County Service District No. 5 as presented in the Resolution.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    BREAK

    The Board adjourned as the Service District No. 5 and convened as Service District No. 1 for the next three items.

    Water Environment Services
    Service District No. 1, Tri-City Service District and Surface Water Management of Clackamas County

    Service District No. 1

  19. Resolution No. 2016-61 Adopting and Appropriating Funds for the 2016-2017 FY Budget for Clackamas County Service District No. 1
  20. Doug Waugh, Water Environment Services presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the actions and adopt the 2016-2017 Budget for Clackamas County Service District No. 1 as presented in the Resolution.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  21. Board Order No. 2016-62 Amending and Adopting Rates and Charges for Clackamas County Service District No. 1
  22. Doug Waugh, Water Environment Services presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we amend and adopt the rates and charges for Clackamas County Service District No. 1 as presented in the Board Order.
    Commissioner Smith: Second.
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  23. Board Order No. 2016-63 Adopting an Increase in the System Development Charge for Clackamas County Service District No. 1
  24. Dour Waugh, Water Environment Services presented the staff report.

    Board Discussion

    Chair Ludlow opened the public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we adopting an Increase in the System Development Charge for Clackamas County Service District No. 1 as presented in the board order.
    Commissioner Schrader: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: No.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 4-1.

    The Board adjourned as the Service District No. 1 and convened as Tri-City Service District on the next three items.

    Tri-City Service District:

  25. Resolution No. 2016-64 Adopting and Appropriating Funds for the 2016-2017 FY Budget for Tri-City Service District
  26. Doug Waugh, Water Environment Services presented the staff report.

    Board Discussion

    Chair Ludlow opened the public hearing and asked if anyone wished to speak. Seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Smith: I move we approve the actions and adopt the 2016-2017 Budget for Clackamas County Tri-City Service District as presented in the Resolution.
    Commissioner Schrader: Second.
    Clerk calls the poll.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  27. Board Order No. 2016-65 Amending and Adopting Rates and Charges for the Tri-City Service District
  28. Doug Waugh, Water Environment Services presented the staff report.

    Board Discussion

    Chair Ludlow opened the public hearing and asked if anyone wishes to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Bernard: I move we amend and adopt the rates and charges for Clackamas County Tri-City Service District as presented in the Board Order.
    Chair Ludlow: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Chair Ludlow: Aye – it passes 5-0.

  29. Board Order No. 2016-66 Adopting an Increase in the System Development Charge for Tri-City Service District
  30. Doug Waugh, Water Environment Services presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Savas: I move we adopt an Increase in the System Development Charge for Tri-City Service District as presented in the Board Order.
    Commissioner Bernard: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Schrader: Aye.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Tri-City Service District and convened as Surface Water Management Agency on the next item.

    Surface Water Management of Clackamas County

  31. Resolution No. 2016-67 Adopting and Appropriating Funds for the 2016-2017 FY Budget for Surface Water Management Agency of Clackamas County
  32. Doug Waugh, Water Environment Services presented the staff report.

    Chair Ludlow opened the public hearing and asked if anyone wished to speak, seeing none he closed the public hearing and asked for a motion.

    MOTION:

    Commissioner Schrader: I move we approve the actions and adopt the 2016-2017 Budget for Clackamas County Surface Water Management Agency as presented in the Resolution.
    Commissioner Savas: Second.
    Board Discussion
    Clerk calls the poll.
    Commissioner Savas: Aye.
    Commissioner Bernard: Aye.
    Commissioner Smith: Aye.
    Commissioner Schrader: Aye.
    Chair Ludlow: Aye – it passes 5-0.

    The Board adjourned as the Surface Water Management Agency and re-convened as the Board of County Commissioners for the remainder of the meeting.

III. CONSENT AGENDA

Chair Ludlow asked the Clerk to read the consent agenda by title, he then asked for a motion.

MOTION:

Commissioner Smith: I move we approve the consent agenda.
Commissioner Schrader: Second.
Clerk calls the poll.
Commissioner Bernard: Aye.
Commissioner Smith: Aye.
Commissioner Schrader: Aye.
Commissioner Savas: Aye.
Chair Ludlow: Aye – the motion passes 5-0.

A. Health, Housing & Human Services

  1. Approval of Agency Services Contract with Northwest Family Services for Children of Incarcerated Parents Services – Children, Youth & Families
  2. Approval of Agency Service Contract with Todos Juntos for PreventNet Early Childhood Services – Children, Youth & Families
  3. Approval of Agency Services Contract with Clackamas Women’s Services for Shelter/Crisis/Advocacy Services/Rural Services/Camp HOPE – Children, Youth & Families
  4. Approval of Agency Service Contract with Metropolitan Family Services for Family Resource Coordinator Services – Children, Youth & Families
  5. Approval of a Residential Agency Services Contract with ColumbiaCare Services, Inc. – Behavioral Health
  6. Approval of a Revenue Intergovernmental Agreement with Washington County for a Regional Prevention Coordinator for FY 15/16 – Behavioral Health
  7. Approval of a Revenue Intergovernmental Agreement with Washington County for a Regional Prevention Coordinator for FY 16/17 – Behavioral Health
  8. Approval for Renewal of Revenue Intergovernmental Agreement with Clackamas County Community Corrections, to Provide Behavioral Health Services to Community Corrections Consumers – Health Centers
  9. Approval of a Renewal Professional Services Agreement with Folk Time, Inc., for Peer Services to the Stewart Community Center and Hilltop Adult Services Center – Health Centers
  10. Approval of a Renewal Intergovernmental Agreement with Washington County, for the Cities Readiness Initiative Program – Public Health

B. Department of Transportation & Development

  1. Board Order No. 2016-68 Approving the Solid Waste Management Fee Adjustments
  2. Approval of an Intergovernmental Agreement with the City of Milwaukie and Clackamas County to Assist the City’s Annual Solid Waste Production Review
  3. Approval of an Intergovernmental Agreement with Washington County to Assign Road Maintenance Services
  4. Approval of a Contract with Elting Northwest Inc. for the Milk Creek at Mulino Road Bank Stabilization Project - Procurement

C. Elected Officials

  1. Approval of Previous Business Meeting Minutes – BCC
  2. Approval of an Intergovernmental Agreement between Clackamas County Sheriff’s Office and the City of Portland, Bureau of Police for Overtime Costs from After Hours and Weekend Call-Outs – CCSO
  3. Approval of a Contract with Tyler Technologies to Provide a Court Management and Financial Application Software System – Justice Court, - Procurement

D. Community Corrections

  1. Approval of an Intergovernmental Agreement with the City of West Linn to Provide Work Crew Services for FY 2016-2017
  2. Approval of an Intergovernmental Agreement with the City of Happy Valley to Provide Work Crew Services for FY 2016-2017
  3. Approval of an Intergovernmental Agreement with the City of Milwaukie to Provide Work Crew Services for FY 2016-2017

E. Public & Government Affairs

  1. Board Order No. 2016-69 In the Matter of an Extension of the Cable Television Franchise with Canby Telephone Association dba Canby Telcom – Cable Communications

F. Department of Emergency Management

  1. Approval of FY 2015 Urban Area Security Initiative Sub-recipient Grant Agreement with Clackamas Fire District No. 1
  2. Approval of Amendment No. 1 to Sub-recipient Grant Agreement No. 16-023 with the Department of Forestry, North Cascades District for Fire Prevention Coordination - Procurement

G. Juvenile Department

  1. Approval of an Intergovernmental Agreement with Multnomah County to Provide Assessment and Evaluation Beds for At-Risk Youth
  2. Approval of an Intergovernmental Agreement with Clackamas County Education Service District to Provide Education and Vocational Opportunities for At-Risk Youth
  3. Approval of a Grant Award for the Edward Byrne Memorial Justice Assistance Program for FY 2016

IV. DEVELOPMENT AGENCY

  1. Approval of a Funding Agreement with Government Camp Special Road District
  2. Approval of an Amendment to the Owner Participation and Development Agreement with Hoodland Fire District No. 74

V. WATER ENVIRONMENT SERVICES
Service District No. 1, Tri-City Service District and Surface Water Management of Clackamas County

  1. Approval of Amendment No. 1 to the Intergovernmental Agreement between Clackamas County and Clackamas County Service District No. 1 and the City of Happy Valley for Street Sweeping Services

VI. COUNTY ADMINISTRATOR UPDATE - NONE

VII. COMMISSIONERS COMMUNICATION

MEETING ADJOURNED – 12:25 p.m.

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County’s Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel. www.clackamas.us/bcc/business.html

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Public Services Building

Board of County Commissioners

Phone number 503-655-8581
Email bcc@clackamas.us
Address 2051 Kaen Road
Oregon City, OR 97045
map
Hours Monday to Thursday
7 a.m. to 6 p.m.