Services Departments Government

Committee for Citizen Involvement Minutes

July 25, 2016

Attendees: Geoffrey Janke, Jerry Andersen, Laurie Swanson, Susan Nielsen, Rick Cook, Joseph Mazzara, Richard Yarnell

Staff: Amy Kyle, Katie Wilson, Stacy Davenport

Jerry called meeting to order at 6:03 p.m. Everyone introduced themselves.
Katie gave County updates: Volunteer opportunities and recent press releases

CCI Bylaws Revision – went through each Article
Article I - Name Change – went back and forth on the name change from Committee for Citizen Involvement to Committee for Community Involvement
Motion: Susan Second: Richard Voted to keep the name as is. 6 people voted to keep the name, 1 abstained.

Article II – Added ...“and to” provide guidance in…
Motion: Richard 2nd: Susan – Voted unanimous
Geoffrey wanted to add a comma and keep land use and planning listed.
Motion: Geoffrey 2nd: Joe – Voted unanimous
Susan said that Hamlets and Villages, CPOs are land use bodies, not necessary to add them.
All in favor – 1, Opposed – 6. Motion did not carry.

Article III – All voted yes to the changes

Article IV – Discussed staggering terms and term limits. Okay to keep as is for now.

Article V – Okay as is.
Motion: Susan 2nd: Richard. Unanimous

Article VI – Rick mentioned that he has “Cliff Notes” for Robert’s Rules from Washington County and that he will send to us.

Article VII – Discussed Chair and Vice Chair. How to handle a special election?
Election by secret ballot – Motion: Laurie 2nd: Susan – Unanimous
Change “mid-term” to “as needed”. Motion: Susan 2nd: Rick – Unanimous

Article VIII – Okay as is. Motion: Richard 2nd: Rick – Unanimous

Article IX – Okay as is. Motion: Rick 2nd: Laurie – Unanimous

Amy said we will update the bylaws with the changes, send via email. Once everyone approves it via email, we will send to County Counsel for final approval.
Also, BCC would like recommendations for code of conduct for members that are in Hamlets and Villages. If someone violates the rules, should the BCC get involved? The group discussed different ideas.
Rick suggested 2/3 vote, then the County, then PGA, then the BCC.
Amy will make edits to the BCC and get back to the next CCI meeting.

Discussed training for new board members for Hamlets and Villages. Rick suggested online training for new board members. Geoff suggested training time frame should be 30 days.

Next meeting: Tuesday, August 16 – 6:00 p.m.

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Public Services Building

Community Involvement

Phone number 503-655-8751
Address 2051 Kaen Road
Oregon City, OR 97045