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Rhododendron Community Planning Organization Minutes

May 20th, 2017
Resort at the Mountain

Open Meeting:
President Steve Graeper called the meeting to order at 10:35 am. He introduced the board and guests; Mark Engler and Sky Coudleton, of the Mount Hood Forest Service. There were 26 in attendance that signed the sign-in sheet.

Secretary Report:
Graeper called for corrections or changes of the March 18, 2017 minutes. Carol Haugk corrected the minutes to read ‘snow blower’ instead of ‘snow plow’. Barbara Novinger made and John Young seconded a motion to approve the minutes as corrected. The motion passed.

Treasurer’s Report:
Sharon Lamoreaux presented the Rhododendron CPO Treasurer’s report:

Date Amount Description
Rhody Rising: 2,815.00
General Fund: 416.18
Garden Fund: 203.67
Total Combined: 3/18/2017 3,434.85 Beginning balance for this report

Balances available as of this report:
5/20/2017
Rhody Rising: 1,015.00
General Fund: 456.68
Garden Fund: 303.67
Total Combined: 5/20/2017 1,775.35 Ending balance on the books

The Rhody Rising fund raising goal of $6,800.00 in total has almost been reached. John Young presented the CPO with a check for Rhody Rising. That donation brings the fund to within $935.00 of reaching goal. On behalf of the CPO and RR Steering committee, Graeper thanked Mr. Young for his generous donation.

Land Use Application:
There were no land use applications or issues to be acted upon at this time.

Guest Speaker:
Graeper introduced Rangers Mark Engler and Sky Coudleton of the Mt. Hood Ranger District. They gave a follow-up report and Power Point presentation on “Disbursed Camping” in the Mt. Hood National Forest. Engler reported that many of the homeless people from Portland were coming to the mountain to camp in Disbursed campsites and were over staying the 14 day limit. One of the big concerns was how their camping was affecting our natural resources. Sanitation and erosion along the Salmon River was a big concern.

Engler asked the CPO for their support in reporting violations. The goal is to keep campers 200 feet from the Salmon River.

A discussion followed on the Mirror Lake Trailhead parking. ODOT and the Forest service will be moving the Mirror Lake parking area up the mountain closer to Ski Bowl parking lot.

Old Business:
DAR Memorial Rhododendron Garden: Merv Novinger gave the garden report. He noted that this past winter had been hard on the garden. Two of the rhododendron plants may have to be replaced due to winter frost damage.

Road Clean Up: Carol Haugk gave the road clean up report. She gave Kudos to the organizations that volunteer their time to road clean up in our area. Carol identified the areas the CPO has adopted for road clean up. Mark Engler suggested that perhaps the Zig Zag Ranger Station might adopt a section of Highway 26 in their area. Carol will get him the ODOT contact information.

Chamber of Commerce: Carol Haugk gave the Chamber of Commerce report. She then introduced Coni Scott, Mt. Hood Area Chamber President, who reported on the success of the 2017 Bite of Mt. Hood. While all the figures have yet to be finalized, Coni reported that it looks to be the most successful Bite so far. She then thanked all the people who donated to The Bite and all the volunteers who worked so hard to make it successful. Graeper reported that because of the Bite, over $2,300.00 was raised for Neighborhood Missions.

Swinging Bridge: Clackamas County Department of Roads and Bridges has completed 90% of the work rebuilding the Swinging Bridge. There are still a few touch-ups to be done and painting the metal stanchions at each end will take place when weather permits. Graeper suggested that perhaps a re-dedication ceremony for the bridge could be planned for sometime this summer.

Clackamas County CPO Summit:
Graeper reported he has been attending the monthly CPO Summit meetings. There are currently 38 CPO’s in Clackamas County (29 active). He explained that the CPO Summit has been very beneficial for all participants. CPO liability insurance has been among the many topics of discussion at the meetings. He believes that CPO’s will eventually be able to indemnify Director and Officers and provide General liability insurance under a county supplied umbrella policy. CCI (Committee for Citizen Involvement) has recommended to BCC that the liability issue be resolved. To that end, Clackamas County BCC has included a $50,000.00 line item in the 2017-18 Budget for insurance coverage for the CPOs in Clackamas County.

CPO Boundary Change:
After 11 years in the making, the Rhododendron boundary change has been approved by the BCC and the new boundary is in effect. The Rhododendron CPO boundary now extends up to Kiwanis Camp (Road 39) and down to Lolo Pass Road. All forest service cabins up to Kiwanis Camp are now part of the Rhododendron CPO as are all residents and businesses served by Rhododendron Water Association and Lady Creek Water System.

Downtown “Rhody Rising”:
Graeper tabled the steering committee report due to the time element.

Graeper gave a report on the progress of Rhody Rising (RR) and the role for the steering committee. He also explained that the Rhody Rising fund raising effort continues. He pointed out that funding for Phase 1 ($1300.00) has been completed. He explained that while the committee/grant writers are still searching for Technical Assistance Grants to fund Phase 2 ($5000.00), donations are still being accepted. If RR succeeds in self-funding Phase 2, then that helps prove the tremendous community support behind the project and makes qualifying for larger grants much easier. Sharon Lamoreaux pointed out that Rhody Rising donations qualify under our 501(c) 3, and are tax deductible. She also pointed out that with the $400.00 donation given today by Sara Pool (Mt. Hood Rec), the RR fund currently stands at $3215.00. We only have $1785.00 to reach our $5000.00 goal.

New Business:
Nominations for the 2017-2018 RCPO Board was opened to the floor. Linnie Anderson has withdrawn from the slate of nominees. There were no new nominations for the RCPO Board. The following individuals were nominated to serve on the board:

Nancy Dougherty
Steve Graeper
Michelle Lamoreaux
Sharon Lamoreaux
Merv Novinger

Melanie Farnsworth moved and Barbara Novinger seconded a motion to accept the ballot as presented. The motion passed unanimously.

Adjournment
Since there was no further business, Ann Kusminski moved and Lynn Miskowicz seconded a motion to adjourn the meeting. The motion carried and the meeting was adjourned at 11:30AM. Time, place, and date of next Rhododendron CPO meeting have yet to be announced.

Respectfully submitted,

Merv Novinger
Secretary

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