Services Departments Government

CoC Steering Committee Initial Meeting Minutes

March 18, 2014
3:00pm – 5:00pm
PSB 243

Type of Meeting: Quarterly
Facilitator:Margie James
Attendees:Brenda Durbin, Jill Archer, Abby Ahern, Angela Trimble, Rob Smith
Absent:Chris Hoy, Kristin Kinnie, Chuck Simpson

3:00 PM - 3:15 PM INTRODUCTIONS / MEMBERS

DISCUSSION

CONCLUSIONS

Absent seat will be filled by new WICCO Director.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Approach new WICCO Director to fill empty seat on the SC, once they are hired.Brenda

3:15 PM - 3:45 PM CONTINUUM OF CARE OVERVIEW

DISCUSSION

3:45 PM - 4:00 PM COC STEERING COMMITTEE PURPOSE

DISCUSSION

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Change language in Section 3 of the Bylaws to “evaluate and approve” rather than “develop”, have the committee review, and then bring to the CoC for review. SC will provide final approval.Bylaw edit – Margie Review and approve - SCEdit and review: 3/25 (the day before the next CoC meeting) Final approval: next meeting?

4:00 PM - 4:45 PM COMMITTEE STRUCTURE AND POLICIES

DISCUSSION

CONCLUSIONS

A proposed order of approval was made - where the SC would initially review decisions, then those decisions would be brought to the CoC, then the Steering Committee would make final approval.

The decision making process within the SC will be to work to consensus, but if consensus can’t be met, it will be taken to a vote. A quorum (5) must be present to call a vote.

Due to the limited number of meetings, attendance is important. If members miss 2 consecutive meetings and aren’t engaging in the group, action may be necessary to select new member.

No chair will be elected at this point.

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Does this decision making process need to be brought to the CoC for review? Should it then be added to the Bylaws?SC

4:45 PM - 5:00 PM NEXT STEPS / OTHER

DISCUSSION

The following tasks are on the table right now for SC review and will be the subject of subsequent meetings and conversations:

ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Amend the section of the Bylaws that addresses amending the bylawsMargie to edit, SC to review3/25 (before next CoC Meeting)

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