CLACKAMAS COUNTY

CLASSIFICATION NO. 007
Established: 2/78
Revised: 2/82; 7/93; 04/05
FLSA: Exempt
EEO: 2

ADMINISTRATIVE ANALYST, SENIOR

CLASS CHARACTERISTICS

Under direction, to provide professional analysis and management of administrative, fiscal and/or program operations for a County department or division; to lead the work of assigned administrative support staff; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Administrative Analyst series is used by County departments for positions which plan, evaluate and direct administrative and operational systems, policies, practices and procedures.

The Administrative Analyst, Senior provides advance journey level management support to a County manager or committee and leads the work of assigned support personnel. Incumbents are responsible for applying management principles to department operations, generally within an area of specialty such as budgeting, grant writing, contract administration or legislative activity support.

The Administrative Analyst, Senior differs from the Administrative Analyst 2 which does not have ongoing lead responsibility for a support staff.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Directs or conducts studies and surveys of organizations, administrative systems and operating procedures and practices; participates in developing policies and procedures for improving management processes; prepares recommendations for proposed changes including estimated fiscal and organizational impacts.
  2. Prepares, reviews and administers division or department budgets; analyzes and makes recommendations on budget requests; monitors and controls expenditures for compliance with budget; forecasts revenues, including user fees, tax collections, development charges and general funds; reviews, researches and recommends agency billing rates.
  3. Participates in the development and maintenance of internal accounting systems and accounting control records; prepares and analyzes reports on accounting, financial and statistical issues, including financial operations, trends, costs, revenues and financial obligations; advises management on effective use of resources.
  4. Develops bid specifications for Requests for Proposals or Qualifications; solicits, reviews and recommends selection of bids; prepares, negotiates and administers contracts and interagency cooperation agreements; monitors contract expenditures and compliance with terms of agreement; serves as liaison with service providers.
  5. Coordinates, prepares and submits grant applications; ensures compliance with grant reporting requirements; serves as liaison with granting agency.
  6. Researches, analyzes and reports on pending legislation, proposed administrative rules, legislative intent and history of bills to support the County's legislative delegation and County's response to policy issues or to determine impact within department/division level; requests, reviews and resolves conflicting analysis from County subject matter experts; compiles input, tracks status and organizes legislative bills, priorities and departmental contact persons; plans and organizes logistics for regularly occurring activities with PGR Director, County legislative delegation and staff; represents PGR Director during legislative session and as requested within County organization, as liaison to Board of Commissioners and County Administrator; responds and/or coordinates response to inquiries from legislative offices; provides testimony to legislature on non-controversial topics; assists department/division in the development of legislative proposals.
  7. Directs or provides staff support to advisory and operating committees; coordinates meeting schedules, agendas and materials; records minutes; develops and writes staff, budget and planning reports, correspondence and research papers; presents studies and reports at work sessions and public meetings.
  8. Provides positive media and public relations for advisory and operating committees; develops, produces and distributes promotional and informational materials such as event calendars, brochures, articles and press releases; plans and organizes special events; assists in recruiting new committee members.
  9. Leads the work of assigned administrative support staff; plans, assigns and reviews work; assists in performance evaluations; recommends disciplinary action.
  10. Coordinates and facilitates the work of a project team on specified administrative assignments; ensures completion of work within established time and budget guidelines.

For positions designated as non-represented, duties may also include:

  1. Supervises the work of support staff; interviews and selects new employees; prepares and conducts performance evaluations and disciplinary actions; responds to employee discipline problems and grievances; conducts and/or facilitates staff training and development programs; approves absences and overtime.
  2. Participates in collective bargaining process with management negotiating team; attends bargaining sessions and maintains written record; recommends issues to be addressed through negotiations; reviews and analyzes contract language proposals for impact of costs and implementation.

REQUIRED KNOWLEDGE AND SKILLS

Working knowledge of: Principles and practices of public administration, personnel management and organizational design; principles and techniques of budget, contract and grant preparation and administration; government accounting practices; statistical research techniques; legislative processes and local government operation; principles of public and community relations; public meeting laws; basic math; English grammar and composition; office equipment, including personal computers and software programs; basic techniques of supervision.

Skill to: Communicate effectively, both orally including presenting legislative testimony, and in writing; direct and motivate support personnel; prepare and administer budgets; negotiate contractual agreements; write grant applications; evaluate budget, grant and contract proposals; evaluate and develop improvements in operations, policies, procedures and methods; plan and conduct research projects; analyze issues and problems from multiple perspectives; evaluate and communicate on a wide variety of complex and/or sensitive issues; support, coordinate and analyze legislative activities and priorities; identify alternative solutions and recommend appropriate action; prepare clear and concise reports; maintain compliance with laws regarding public meetings; coordinate the work of professional staff; establish and maintain effective working relations with County employees, citizen and business groups, contractors, elected officials, legislators and their staff and the public; operate computer software and other office equipment.

OTHER REQUIREMENTS

Positions within the County's Criminal Justice agencies must successfully pass an extensive background investigation which may include national fingerprint records check; Some positions within Non-Criminal Justice agencies must successfully pass a criminal history check which may include national or state fingerprint records check.

All positions within the County's Criminal Justice agencies must pass a pre-employment drug test.

Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.