CLASSIFICATION NO. 016
Under general supervision, to perform a variety of moderately difficult secretarial work and office functions to process cases, legal documents and forms and other matters involving litigation or potential legal action; to explain department policies, procedures and functions to clients and the public; and to do other work as required.
The Legal Secretary is a journey level classification responsible for performing legal office support work for the District Attorney, Juvenile Court or County Counsel office.
The Legal Secretary differs from the Office Specialist series which provides broad general office support functions. The Legal Secretary is distinguished from the Legal Office Supervisor which oversees a legal support staff and coordinates office operations.
It also differs from the Paralegal series which performs legal case development activities including legal research and analysis, investigation and summarization of facts, and independently drafts complex legal documents for attorneys.
Duties may include but are not limited to the following:
- Initiates necessary paperwork to open new files/cases and conducts the necessary office support activities required to enforce legal proceedings and orders; prepares a variety of complex legal documents; interviews complainants to obtain information.
- Composes correspondence for signature; monitors cases and other legal files to compare and verify the accuracy of information and the inclusion of proper documents for disposition purposes.
- Types correspondence, statements, proposed legislation, contracts and interviews for attorneys, investigators, and law clerks from dictation or general instruction.
- Schedules appointments, hearings, and court appearances; notifies appropriate parties and the courts; retrieves information from computer system and performs records checks.
- Explains various legal and general office procedures to complainants, the public and staff from other agencies; provides information regarding the status of particular cases or matters involving potential legal action.
REQUIRED KNOWLEDGE AND SKILLS
Thorough knowledge of: Basic court processes and procedures; legal terminology; Business English and composition, spelling, punctuation and grammar; arithmetic; clerical and record keeping procedures; general legal office practices; general care and operation of office equipment, and their functions and capabilities.
Skill to: Independently, accurately, and effectively perform assigned tasks and duties following generally established procedures and department policies; establish and maintain effective working relationships with the public, staff, clients and personnel of other businesses in a courteous, professional manner; comprehend and apply oral and written instructions, principles, policies and procedures in a legal office setting; operate office equipment; accurately type, transcribe, and proofread information regarding litigations or other legal proceedings; communicate effectively, both orally and in writing.
Must successfully pass an extensive background investigation including national fingerprint records check.
All positions within the County's Criminal Justice agencies must pass a pre-employment drug test.
Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.
MINIMUM RECRUITING STANDARDS
Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.