CLACKAMAS COUNTY

CLASSIFICATION NO.021
Established: 9/89
Reactivated & Revised: 04/04
FLSA: Exempt
EEO: 1

DEPUTY COUNTY ADMINISTRATOR

CLASS CHARACTERISTICS

Under administrative direction of the County Administrator, to provide organizational leadership, direction and supervision to an assigned group of departments; to assist the County Administrator in all aspects of his/her responsibilities; to act for the County Administrator in his/her absence; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Deputy County Administrator is a contract, unclassified senior management position. This top management position will have direct management authority over County departments as assigned by the County Administrator. Additionally, the Deputy County Administrator will assist the County Administrator in exercising his/her authority and responsibility in executive leadership, managerial and organizational effectiveness, fiscal planning and budget accountability, policy development, public service and communication. This position has full authority to act for the County Administrator in his/her absence.

The Deputy County Administrator differs from the County Administrator who has full executive leadership responsibilities for all County operations and departments. It also differs from other County Administration staff which does not have direct management authority over assigned departments.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Assists the County Administrator in the general management of County government. Acts with full authority for the County Administrator in his/her absence.
  2. Leads assigned departments to ensure the efficient and effective delivery of services and consistency with County practices and objectives. Supervises department directors, prepares performance evaluations, administers progressive discipline and makes hiring recommendations to the County Administrator.
  3. Assists in developing, planning and implementing goals and objectives for the County. Recommends policies, procedures and organization to support stated goals and objectives. Conducts research and develops recommendations; analyzes findings and implications; prepares and presents reports and proposals to a wide variety of groups, both internal and external to the organization.
  4. Represents the County in meetings with representatives from other jurisdictions, private industry and members of the general public to explain programs or project status, resolve problems, negotiate agreements and study potential changes which impact the County.
  5. Prepares and submits annual budgets for assigned areas; participates in developing and implementing the budget policy; monitors program and County budget activities.
  6. Initiates and carries through to completion special programs and projects as directed by the County Administrator.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles, methods and techniques of public administration, including public policy and decision making, budget preparation and administration, and personnel management; participative management theories; principles of community organization and citizen involvement; principles and techniques of group dynamics and group decision-making; organization and function of County departments, service districts and agencies; applicable federal, state and local statutes, rules and regulations; government funding sources and financing methods; labor relations procedures and collective bargaining practices; federal, state and local government operating methods and procedures; techniques of mediation, negotiation and public relations; principles and techniques of contract preparation, negotiation and administration.

Skill to: Communicate effectively, both orally, and in writing; analyze complex problems and recommend alternative solutions; prepare and implement short and long range strategic plans, including considerations of budgetary and public impact; interpret and explain County policies, procedures, rules and regulations; oversee activities of assigned departments, service district and statutory entity directors to ensure conformance with established policies and procedures; maintain up-to-date knowledge of emerging sustainability techniques and practices; direct the preparation, presentation and implementation of balanced County-wide budgets; develop and maintain cooperative team efforts to design and adopt County-wide policies and procedures; apply problem solving methods and techniques to resolve organizational and interdepartmental issues; direct staff in continuous efforts to improve quality productivity and effectiveness; incorporate team participation in decision making; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with government agencies, elected officials, County employees and the public; supervise, train, motivate and evaluate assigned staff.

OTHER REQUIREMENTS

Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.