CLACKAMAS COUNTY

CLASSIFICATION NO: 024
Established: 03/06
FLSA: Exempt
EEO: 2

PAYROLL SUPERVISOR

CLASS CHARACTERISTICS

Under general direction, to train, schedule, and supervise central payroll operations and support personnel; to balance, audit and verify the payroll components of the Human Resources Information System; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Department of Finance provides financial administration of the County's governmental operations, including budgeting, payroll, accounts payable/receivable, grants administration, cash management, investments, cost allocation and auditing. Payroll services are provided for the County, subsidiary agencies and various work project employees.

The Payroll Supervisor is responsible for supervision of the daily activities of the unit to create payroll checks for the main county payroll and other subsidiary groups.

The Payroll Supervisor differs from the Payroll Manager who oversees all aspects the of the Payroll unit. The Payroll Manager is responsible for all HRIS system setup regarding the payroll components, interpreting labor contracts, county policies, and payroll laws, rules, and regulations. The Payroll Manager responds to all public and media inquiry. Payroll Supervisor also differs from positions in the Accounting Specialist series which do not have supervisory authority or responsibility to analyze or report on payroll operations and accounts.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Coordinates the daily activities of a central payroll function; ensures the timely and accurate processing of payroll records, documents and reports; checks, reviews and verifies payroll figures and records for accuracy; reconciles payroll errors.
  2. Maintains the payroll record keeping system to ensure financial accountability; balances and audits accounts; reviews payroll source documents for compliance with labor regulations, tax laws, county policies and budgets.
  3. Provides advice and assistance to departments in processing payroll records to be forwarded to central payroll; coordinates information with the Department of Employee Services (Personnel and Benefits) regarding employee data and fringe benefits.
  4. Prepares for manager review, federal, state and local tax returns and reports related to payroll, including tax withholding and retirement contributions; examines accounts and records to compute taxes according to prescribed rates, laws and regulations; ensures compliance with periodic tax payment, information reporting and other taxing authority requirements.
  5. Assists in the implementation of goals and objectives; establishes schedules and methods for providing payroll services; recommends and implements policies and procedures; prepares various reports on payroll operations and activities.
  6. Troubleshoots payroll processing errors and system issues; generates standard, custom, and ad hoc report; participates in the development, installation, upgrade, and modification of payroll elements of human resource information systems.
  7. Trains, disciplines and evaluates paraprofessional and clerical support personnel to provide quality service to citizens and County staff; prepares performance evaluations; recommends progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and practices of financial record keeping; generally accepted accounting principles, systems, procedures and controls applicable to payroll systems; principles and practices of public administration, including personnel management; participative management theories; computer equipment and software applications for payroll processing; federal, state and local statutes, rules and regulations applicable to payroll accounting and deductions; County personnel and benefits rules, policies and procedures; collective bargaining agreements and processes; English grammar and composition.

Skill to: Accurately process large volumes of data within strict, unalterable time lines; research and analyze complex payroll data; prepare clear and concise financial reports; maintain ledgers and journals; interpret, explain, evaluate and recommend accounting and payroll policies and procedures; use computerized financial information and reporting systems; communicate effectively, both orally and in writing; direct staff in continuous efforts to improve quality productivity and effectiveness; incorporate team participation in decision making; respond to changes desired by citizens and County staff; establish and maintain effective working relations with County employees, departments, independent auditors and the public; supervise paraprofessional and clerical accounting support staff.

OTHER REQUIREMENTS

Must successfully pass a criminal history check which may include national or state fingerprint records check.

Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.