CLACKAMAS COUNTY

CLASSIFICATION NO. 076
Established: 06/16
FLSA: Exempt
EEO: 2

GRANTS MANAGER

CLASS CHARACTERISTICS

Under direction, to plan, organize, manage, and direct financial grants management and support personnel; to plan, organize and supervise grants management functions; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Finance Division within the Department of Finance provides financial administration of the County’s governmental operations, including budget support, payroll services, financial grants management, financial accounting and reporting.

The Grants Manager is responsible for ensuring that the County complies with all federal, state, and local grant regulations. The incumbent develops, implements, and monitors the County’s grant policies and procedures and is responsible for the coordination of and oversight the County’s annual Single Audit. The Grants Manager advises the County on grant issues, monitors budgets, revenues, expenditures, fund balance and related financial activity for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and all fiscal practices are followed for grant funds.

The Grants Manager differs from the Finance Manager, which oversees the County’s general ledger and financial accounting and reporting functions. It also differs from the Accountant, Senior, which is the advanced journey-level accountant and does not have full supervisory responsibilities for personnel.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Supervises and manages grant accounting and financial reporting activities; works with various County departments to ensure all legal and statutory requirements of the grant awards/contracts are addressed; reviews grant applications and award documents for technical compliance.
  2. Hires, supervises, trains, disciplines and evaluates grant accounting staff; assigns work, recommends and administers progressive discipline; conducts and/or facilitates training and development programs in the grant accounting area; promotes cooperative team efforts among staff and with other County departments.
  3. Develops, implements and evaluates policies, procedures, accounting and financial information systems in accordance with County needs, as well as federal, state, and private grant regulations; establishes financial controls and systems for new grants/programs.
  4. Interprets and applies laws, rules, regulations and fiscal policies and procedures to assigned work function; monitors, coordinates, and makes adjustments to the financial system.
  5. Monitors grant funds, resolves accounting and reporting issues as necessary; identifies issues, concerns and works to collaboratively solves them with the Finance Manager.
  6. Serves as the primary liaison with federal funding and regulatory agencies, state agencies and private agencies regarding grant matters; participates in local grant advisory committee; represents the County on various committees and working groups.
  7. Provides professional assistance and training to departments in grant management areas; participates in professional organizations, memberships and attends training to remain current with knowledge and professional standards.
  8. Responsible for the coordination of the Single Audit, grant monitoring visits, or other regulatory inspection, which includes the annual Audit of Federal Awards required under Office of Management & Budget (OMB) and the preparation of the SEFA (Schedule of Expenditures of Federal Awards); analyzes data and prepares or oversees the preparation of detailed financial reports and year-end schedules.
  9. Responsible for annual budget preparation and development for the Financial Grants Management Program; presents annual budget plan for approval to the Department Director.
  10. Develops, implements, and manages a County financial grants management software system; trains grants staff as technical experts in the systems; trains department staff as users of the system.
  11. Maintains the County’s mandatory registrations with SAM, Grants.gov, Duns & Bradstreet, and other required Federal systems for obtaining and retaining Federal funding.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Generally accepted accounting principles; professional standards established by the Financial Accounting Standards Board and the Government Accounting Standards Board; the Uniform Grant Guidance, the Code of Federal Regulations (as it applies to grants), working knowledge of Federal procurement regulations, principles and practices of public administration, including personnel management; participative management theories; Federal, State and local statutes, rules and regulations applicable to government accounting and finance; State of Oregon budget laws; accounting procedures and controls; financial analysis techniques and financial reporting.

Skill to: Communicate effectively, both orally and in writing; research and analyze complex accounting and financial data; prepare clear and concise financial reports; maintain ledgers and journals; interpret, explain, evaluate and recommend accounting and financial policies and procedures; hire, train, evaluate, and supervises staff personnel; advise other accounting staff as needed; use computerized financial information and reporting systems and databases; incorporate team participation and implement change; respond to County upper level management, staff and citizen requests and maintain effective working relationships at all levels.

OTHER REQUIREMENTS

Must successfully pass a criminal history check, which may include national or state fingerprint records check.

Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver’s license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:

Education/Training: Equivalent to a Bachelor's Degree in Finance or Accounting from an accredited business college or university; AND

Experience: Five (5) years of progressively responsible, grants management and/or audit experience in government, either at the division or department level.

There are a variety of combinations of experience and training that would provide the required knowledge and skills.