CLACKAMAS COUNTY

CLASSIFICATION NO. 130 
Established: 4/11
FLSA: Non-Exempt
EEO: 6

JAIL SERVICES TECHNICIAN

CLASS CHARACTERISTICS

Under general supervision, to perform a variety of administrative support duties relating to the detention, arraignment, release, and sentencing of inmates; to provide technical and clerical support to law enforcement in assigned areas; and to do other work as required. 

DISTINGUISHING CHARACTERISTICS

The Jail Services Technician is a classification utilized in the Sheriff's Office's jail facility. The Sheriff's Office patrols County roads and rivers, investigates crimes, conducts search and rescue operations and operates the County jail. The Sheriff's jurisdiction includes the unincorporated areas of the County and within cities which contract for law enforcement services.

The Jail Services Technician creates, processes, and maintains a variety of documents, records, and files concerning inmates in order to properly and effectively move inmates through the booking, arraignment, and sentencing stages of the criminal justice system. Incumbents perform administrative support and clerical duties of a complex or technical nature.

The Jail Services Technician differs from the Office Specialist 2 which performs broad general office support functions. The Jail Services Technician is distinguished from the Legal Secretary which is a journey-level classification that performs secretarial work that involves preparation and processing of legal documents for litigation or potential litigation. It also differs from the Sheriff's Administrative Specialist which has lead work responsibilities, as well as narrative and statistical report writing duties.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Receives booking sheets from arresting officer and verifies information on booking sheets is correct and complete; edits information on booking sheets as necessary; input data from booking sheets into law enforcement computer system; updates booking records to reflect changes in criminal charges, sentence orders, and release dates.  
  2. Schedules court dates for municipal, and circuit courts; schedules probation hearings; schedules parole hearings; notifies parole board of detention of supervised subject(s); notifies other jurisdictions of detention on their warrants and arranges transport(s); prepares “No Contact” orders.
  3. Receives and stores cash brought in by inmates during the booking process; returns cash to inmates upon release; tracks and ensures proper cash balance at the end of shift; may receive bail money for inmates; may audit, open and close inmate trust accounts as well as write checks from this account; receives and processes bail funds; may take inmate booking photographs.
  4. Coordinates video arraignments and operates video equipment at jail location for local, and state jurisdictions; coordinates and schedules drug and mental health court; updates inmate records in coordination with  District Attorney's Office in preparation for  arraignment; interprets and inputs judge's orders into law enforcement computer systems and creates and/or updates documents as necessary; informs judges of inmate status  as necessary; contacts judges regarding ambiguous orders for purposes of verifying or receiving re-issuance of orders.
  5. Processes records of inmates with out-of-county and/or out-of-state holds; prepares detainers; waivers of extradition; schedules fugitive hearings, judicial passes and out-of-state travel authorizations; follows guidelines for determining priority of jurisdiction; schedules transport(s) as they become eligible.
  6. Calculates inmate release date and any credit for time served; calculates credit for good-time and work time; determines according to guidelines if an inmate is eligible for alternative sanction, such as home detention or 12-hour blocks, and prepares the necessary paperwork; monitors inmates converted to 12-hour blocks to ensure they serve time as contracted; recalculates sentence time of inmates removed from an alternative sanction program. Monitors and reports on SB 1145 status; monitor and maintain work release lists.
  7. Receives victim notification and notifies victims when inmate is released.
  8. Prepares and updates legal documentation and forms, including paperwork regarding fugitives, Governor's warrants, Statements of Imprisonment, inmate releases, and inmate mental health commitments. Researches information needed for such documentation and ensures forms and documents adhere to Sheriff's Office policies, procedures, statutory requirements, and court orders; schedules transports of inmates to appropriate state facility. 
  9. Provides information and assistance to law enforcement, court personnel, and other jurisdictions; researches and responds to inmate requests for information (kites).  Provides information to requests from the public; arranges court order drug treatment; coordinates with outside law enforcement agencies to provide for out of custody arraignments; prepares and responds to national surveys and reports. 

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of:  Local, state, and federal laws, rules, regulations and procedures related to inmate booking, arraignment, and fugitive warrants; Oregon Revised Statutes and applicable case law concerning sentencing calculations and procedures; LEDS systems.

Working knowledge of:  Court processes and procedures; legal terminology; English composition, spelling, punctuation and grammar; arithmetic; clerical and record keeping procedures; general care and operation of office and video equipment. 

Skill to:  Interpret and apply law enforcement laws and regulations, and department policies and procedures; accurately record and follow court orders; accurately input and update information into a database; accurately count and perform arithmetic calculations; accurately type and file reports; communicate effectively, both orally and in writing, with deputies, staff, and inmates; operate computer software and other office equipment; establish and maintain effective working relationships with law enforcement and court personnel, other agencies, and the public.

WORKING CONDITIONS

Duties are performed in a secured adult correctional facility involving contact with inmates.

OTHER REQUIREMENTS

Must possess Law Enforcement Data System certification within sixty (60) days of hire. 

Must successfully pass an extensive background investigation including national fingerprint records check.

Must pass a pre-employment drug test.

Driving may be necessary for County business.  For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license.  Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation.  For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.

OTHER INFORMATION

The Jail Services Technician is part of a promotional career path within the Sheriff's Office - Corrections Division.  Incumbents within Office Specialist 1 classification may be promoted to the Jail Services Technician classification upon completion of an approved training and development plan.  Possession of the required knowledge, skills and abilities at the higher level must be documented in an approved promotional appraisal form.