CLACKAMAS COUNTY

CLASSIFICATION NO. 137 
Established:8/2011  
FLSA: Non-exempt
EEO: 5

JUSTICE COURT CLERK

CLASS CHARACTERISTICS

Under general supervision, to assist the Justice of the Peace with courtroom and office procedures; to maintain order in the courtroom; to provide general case and calendar management; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Justice Court is directed by an elected Justice of the Peace and has jurisdiction over most traffic, marine and drug and alcohol violations and citations.  The Justice Court receives citations from Clackamas County Sheriff’s Office, the Oregon State Police, Fish and Wildlife, Federal Weigh Master, Transit Line Police, Tri Met Max Line, and local police agencies citing outside incorporated cities within Clackamas County.

The Justice Court Clerk is responsible to assist in the Justice Court proceedings by arranging for the orderly appearance of individuals before the Justice of the Peace.  The incumbent maintains order and safety in the courtroom and is responsible for the proper and effective flow of exhibits and other documents for use in court sessions and provides general support and research for the Justice of the Peace.

The Justice Court Clerk differs from the Legal Secretary which performs a variety of secretarial work and office functions to process cases, legal documents and forms and other matters involving litigation or potential legal action but does not provide courtroom support while court is in session.  It also differs from the Justice of the Peace, an elected position responsible for the hearing and disposition of court cases.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Maintains the order, decorum and safety of the court; performs security check of courtroom and those entering for harmful objects; seats defendants, victims, witnesses and spectators in specific areas of the courtroom; swears in witnesses; escorts disruptive individuals from the courtroom when necessary.
  2. Provides courtroom support to the Justice of the Peace; manages the court calendar by checking files against the docket, checking in people for court, and scheduling appointments for the Judge; maintains bench and courtroom supplies, neatness and orderliness; takes messages and maintains files and correspondence for Justice of the Peace; prepare court documents as required. 
  3. Ensures safety of the Justice of the Peace while court is in session; escorts Justice of the Peace out of courtroom when unsafe conditions arise; notifies armed security if/when present; requests police be dispatched or contacts emergency services.
  4. Acts as liaison between the Justice of the Peace, public, attorneys, defendants and court staff to ensure the orderly conduct of courtroom proceedings; opens court by announcing the entrance of the Justice of the Peace; collects forms, files and related items necessary for use in court sessions; passes legal documents, statements, exhibits and other documents between the bench and counsel tables; provides information and direction to defendants and the public in accordance with rules and regulations; provides assistance with audio/visual equipment as needed.
  5. Verifies documents including insurance and registration paperwork; inspects vehicles to confirm necessary corrective action has been taken in compliance with court findings.
  6. May supervise and maintain security of juries, including arranging meals, transportation and any personal needs of jurors; serves as liaison between jurors, court and counsel for exhibits, forms, instructions and questions.

REQUIRED KNOWLEDGE AND SKILLS

Thorough Knowledge of:  Courtroom procedures and terminology; Federal, State and local laws, codes and regulations related to Justice Court proceedings; legal procedures, documents and terminology related to court cases; safety principles, practices and equipment related to the work; techniques for dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person, often where relations may be confrontational or strained; CPR and First Aid.

Working Knowledge of:  General office practices, procedures and equipment; basic computer applications related to the work; basic arithmetic. 

Skill to: Communicate effectively, both orally and in writing; interpret, apply and explain applicable laws, codes and regulations; make sound decisions in emergency situations; perform office support work; perform security check including use of hand-held metal detector; understand and follow oral and written directions; use initiative and independent judgment within established procedural guidelines; successfully deal with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person, often where relations may be confrontational or strained; effectively subdue and/or remove persons in difficult or emergency situations; efficiently utilize computers and software to produce documents and conduct research; establish and maintain effective working relationships with attorneys, county staff, witnesses, court officials, other agency personnel, and the public.

WORKING CONDITIONS

Interaction with court visitors may involve physical contact and exposure to hostile attitudes.

OTHER REQUIREMENTS

Must successfully pass an extensive background investigation including national fingerprint records check.

Driving may be necessary for County business.  For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license.  Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation.  For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.