CLACKAMAS COUNTY

CLASSIFICATION NO. 256
Established: 3/90
Revised: 7/96
FLSA: Non-exempt
EEO: 5

LIBRARY ASSISTANT 3

CLASS CHARACTERISTICS

Under general supervision, to oversee and coordinate the activities and personnel of the circulation and other functions of the County’s library; to perform established library procedures; to assist patrons and other users in the effective use of the library facility and systems; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The General Services Agency coordinates various support divisions that provide services to residents of the County.  Divisions include the Library, Library Network, Cable Administration and Electronic Services.  The Library Division provides patron services at library branches in various locations throughout the County. 

The Library Assistant 3 is the advanced journey level in the Library Assistant series.  Incumbents are expected to be thoroughly familiar with library procedures, tools, and techniques to independently assist patrons and other users in the use of the County library.  The Library Assistant 3 coordinates all circulation activities and circulation staff coverage for all library branches.  

Library Assistant 3 differs from Library Assistant 2 which is the journey level or leadworker which coordinates a distinctive function such as technical support, adult services or public relations.  It also differs from the Librarian which performs more complex, technical assignments which require professional training.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Coordinates and oversees circulation activities for multiple branch locations; develops appropriate procedures for circulation desk activities; schedules all circulation staff for all facilities; assists in interviewing and selecting new library assistants; develops and maintains circulation training program; trains new staff members and volunteers in circulation procedures.
  2. Participates in collection development activities; evaluates print and non-print donations for suitability to the library; culls print and non-print collections; offers suggestions for book, periodical, computer software, audio and audiovisual purchases.
  3. Troubleshoots automated library system computers; maintains and makes basic repairs to library system computers; communicates complex computer problems to vendors; trains library staff in computer use.
  4. Assists in evaluating current services and the library’s long term needs; assists with annual budget; represents the Library Operations Supervisor or Library Director at meetings; acts as branch manager in the absence of the Library Operations Supervisor.

REQUIRED KNOWLEDGE AND SKILLS

Working knowledge of:  Library methods, procedures practices, and terminology; Dewey Decimal classification scheme; library collection location; library cataloguing and classification methods and procedures; basic English composition, spelling, and arithmetic; general techniques and principles of reference service; computer equipment and related library software; word-processing; data entry and record keeping systems.

Some knowledge of:  Principles and techniques of effective supervision to oversee the activities and assignments of lower level staff or part-time employees; collection development.

Skill to:  Deal tactfully and courteously with the public served; effectively perform a wide range of responsible clerical and library duties; communicate effectively in both written and oral manner with other staff, the general public and other patrons of the library; plan programs; perform multiple tasks simultaneously; assist in the preparation of concise and accurate records; effectively learn and use existing reference materials; perform detailed and more complex tasks with accuracy; utilize computer system for input, search and retrieval of information; repair and maintain library computer system; collect, search, process and interpret data; interpret and apply rules and standards of the County library system; organize and oversee  the work of staff as assigned; establish and maintain effective working relationships with other employees, the general public and staff of other libraries; promote library activities to ensure effective operations; prepare effective training materials.

WORKING CONDITIONS

Some positions require lifting to shelve, mail and organize print and non-print materials; incumbents are exposed to a variety of environmental elements including dust. 

OTHER REQUIREMENTS

Positions within Business and Community Services Department must successfully pass a criminal history check which may include national or state fingerprint records check.

Employment for these positions is contingent upon passing a post-offer physical assessment. Accommodation requests will be reviewed on an individual basis in compliance with state and federal legislation.

Driving may be necessary for County business.  For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license.  Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation.  For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.