CLASSIFICATION NO. 478
ACCOUNTING SPECIALIST 2
Under direction, to review, reconcile, balance, correct and maintain accounting records; to prepare and analyze financial, statistical and accounting summaries and reports; to respond to requests and inquiries from internal and external customers; and to do other work as required.
The Accounting Specialist 2 is the journey-level in the paraprofessional Accounting Specialist classification series. Incumbents perform a variety of support duties within a specialized accounting function such as budgeting, grant administration, accounts payable, accounts receivable, payroll or investments. Incumbents also assist internal and external customers with issues related to assigned function. The work requires detailed knowledge of the purpose, methods and practices of professional financial recordkeeping in the assigned area of specialty.
The Accounting Specialist 2 differs from the Accounting Specialist 3 which leads the work of accounting support personnel within an assigned specialty area, and provides staff assistance to independent auditors. It also differs from the Accounting Specialist 1 which is responsible for processing and maintaining routine accounting records and files.
Duties may include but are not limited to the following:
- Reviews vouchers, invoices, cash receipts, purchase orders, timesheets, interfunds and other source documents for accuracy, proper authorizations, adequate documentation and appropriate account numbers; identifies and resolves discrepancies and prepares corrective entries; ensures budgeted funds are available to cover payables.
- Establishes and maintains statistical, bookkeeping and accounting control records; prepares and enters approved journal entries, assigning debits and credits to appropriate accounts in general and subsidiary ledgers; reviews and verifies cash receipts and deposit summaries; balances accounts.
- Maintains financial, statistical and inventory records on an automated system; creates, revises and analyzes complex computer spreadsheets and reports; researches and abstracts technical data.
- Monitors assigned department budgets; may assist departments in preparing annual and supplemental budgets; prepares forms for budget transfers and adjustments; advises departments on availability of funds and recommends transfers and adjustments.
- Prepares federal, state and local claims, statements, reports, tax returns and worksheets from a variety of source reports, data and accounting records.
- Establishes payment and reporting schedules for grants and contracts; ensures appropriateness of payments subject to grant restrictions; develops reporting format and compiles report documentation; coordinates spending of multiple grants.
- Provides internal and external customer service; provides technical assistance to County departments and outside auditors; interprets County fiscal and budget policies and procedures; assists employees using the County's automated financial information system.
REQUIRED KNOWLEDGE AND SKILLS
Thorough knowledge of: Policies, procedures and practices related to assigned accounting system.
Working knowledge of: Methods and practices of financial recordkeeping; applicable federal, state and local statutes, rules and regulations; financial terminology; basic financial information systems and spreadsheet software; basic math; software applications for accounting systems; office practices, procedures and equipment.
Some knowledge of: Principles and techniques of supervision.
Skill to: Interpret and apply the principles, laws, and procedures involved in financial recordkeeping and accounting functions; prepare financial reports and maintain ledgers and journals; analyze data and draw logical conclusions; reconcile differences within the recordkeeping system; understand the recordkeeping system and the relationship among accounting records and documents; provide customer service by effectively meeting and interacting with the public, coworkers and personnel of other departments in a courteous, professional manner; establish and maintain effective working relationships with department, County and other personnel; communicate effectively, both orally and in writing; operate computer software and other office equipment.
Positions within the County's Criminal Justice agencies must successfully pass an extensive background investigation which may include national fingerprint records check; Some positions within Non-Criminal Justice agencies must successfully pass a criminal history check which may include national or state fingerprint records check.
All positions within the County's Criminal Justice agencies must pass a pre-employment drug test.
Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.
MINIMUM RECRUITING STANDARDS
Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.
The Accounting Specialist series is part of a promotional career path within approved departments. Incumbents in the Accounting Specialist 2 classification may be promoted to open positions in the Accounting Specialist 3 classification upon satisfactory completion of the approved training and development plan. Possession of the required knowledge, skills and abilities must be documented in an approved promotional evaluation.