CLACKAMAS COUNTY

CLASSIFICATION NO. 495
Established: 11/89
Reactivated and Revised: 10/02
FLSA: Exempt
EEO: 1

FACILITIES MANAGER

CLASS CHARACTERISTICS

Under general direction, to plan, organize and direct the staff and service operations of the Facilities Management Division; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Facilities Management Division is responsible for planning, directing and administering comprehensive programs for space planning, commercial leasing, construction, remodeling, maintenance, utilities, security, environmental safety and general support services for County-owned and leased buildings and grounds.

The Facilities Manager is responsible for the development and implementation of policies and procedures related to division operations, including the planning, organization and implementation of a wide variety of service programs; the development, negotiation and review of various service contracts; overseeing compliance with applicable codes, environmental regulations, workplace and public safety and other regulatory requirements; and the supervision of staff, professional consultants and skilled trade contractors.

The Facilities Manager differs from the Building Maintenance Coordinator, which leads the work of building maintenance personnel, and from the Building Construction Projects Coordinator, which has construction project coordination responsibility and leads/monitors the work of outside contractors, but does not have full supervisory or management responsibilities.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Plans, develops, implements and administers programs for space planning and development, building leases, construction and remodeling, facilities maintenance, utility services, general building and grounds security, energy management and other custodial and operational support services.
  2. Schedules, directs and supervises the activities of operations staff performing various service functions for the Facilities Division; hires and supervises administrative, technical and maintenance staff, including entry and journey level skilled craftspersons, to provide quality service to citizens and County staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments.
  3. Initiates, prepares, negotiates and administers major construction and project contracts; prepares specifications and negotiates contracts; reviews final reports concerning architectural design, engineering and building construction and directs action to meet County standards and objectives; inspects and reviews ongoing and completed work for compliance with contract specifications.
  4. Negotiates, implements and administers a wide variety of contracts for the services of professional, technical, skilled trade, custodial and general service contractors and the supply of materials, supplies and equipment; develops specifications; negotiates terms and conditions; procures service providers; evaluates contractor performance; resolves problems and disputes; oversees budgeted funds.
  5. Meets with and provides consultation and support to County departments for space requirements, facilities management services and improvement projects; develops recommendations for future facilities space utilization and service requirements; assists with and coordinates information for long-range facilities master plans, financing strategies and cost management plans; researches information, conducts studies and prepares reports and recommendations.
  6. Develops, recommends and establishes policies and procedures for Facilities Management programs prepares and administers the annual Facilities Management Fund Budget and other designated budgets for major capital improvement projects responds to safety concerns, emergencies, and service and project management issues.
  7. Provides consultation and support to County departments for building/grounds maintenance, security and other facility support services; coordinates and arranges for the physical relocation of County departments; responds to complaints, emergencies and service requests; determines problem and assigns staff or service contractors to make necessary repairs.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Facilities Management principles and practices including space planning; supervision, staff safety and participative management; applicable building, mechanical, electrical, safety, ADA (American Disabilities Act), OSHA (Occupational Safety Health Administration) guidelines and other related codes and regulations; contract administration, specification development and public contracting principles and practices.

Working knowledge of: Real estate and commercial property management including commercial building leases; basic architectural and engineering design, facility environment, safety, utility services and energy management; project management and facilities maintenance and repair principles and practices; government budgeting, capital improvement planning and cost estimating.

Skill to: Plan and establish facilities management goals and objectives; develop, implement and evaluate a variety of facilities management policies, service programs and systems; analyze facilities management trends and developments; establish and maintain effective working relationships with vendors, contractors, consultants, County employees and the general public; supervise, organize, train and evaluate assigned personnel; plan and direct the work of staff and Incorporate team decision making to improve quality, productivity and effectiveness; ensure program compliance with applicable codes, regulations and laws; develop specifications, manage public procurement and contracting processes, schedule and evaluate service work performed, and resolve disputes; monitor and control budget expenditures; communicate effectively, both orally and writing; read and understand building plans and specifications; plan, develop and implement applicable policies and procedures; maintain accurate record and systems and write concise reports and recommendations.

OTHER REQUIREMENTS

Must successfully pass a criminal history check which may include national or state fingerprint records check.

Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.