CLACKAMAS COUNTY

CLASSIFICATION NO. 498
Established: 3/15
FLSA: Non-Exempt
EEO: 8

ROAD OPERATIONS PROJECT COORDINATOR

CLASS CHARACTERISTICS

Under direction, to plan, organize and coordinate the activities of Road Operations projects and the work of project or crew personnel on and off the project site; to supply materials, equipment and technical expertise for a variety of projects where Team Leaders with small crews are working at project sites, and for smaller projects without assigned Team Leaders; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Road Operations Division within the Department of Transportation and Development maintains the County's roads, bridges, culverts, and buildings and equipment related to road and ferry systems. 

The Road Operations projects within the Road Operations Division are designed to repair roads, shoulders and drainage systems that have deteriorated due to environmental factors; maintain a safe and stable surface for vehicle travel; and improve drainage, appearance and minimize physical hazards. These Road Operations projects include road and drainage assessments, repair and monitoring of environmental effects of weather, traffic and spills.

The Road Operations Project Coordinator reports to a Road Operations Supervisor and assists this supervisor in planning, scheduling and coordinating activities and projects of varying duration with Road Operations Supervisors, Transportation Maintenance staff, Road Maintenance Worker Skill Based Pay Team Leaders, support staff, contractors, vendors, other agency staff, inmate and community corrections labor crews, and volunteer groups performing work in the County right-of-way.

The Road Operations Project Coordinator differs from Road Maintenance Worker Skill Based Pay (RMW SBP) Team Leaders that lead the work of crews on-site performing various road maintenance functions and activities within a skill-based pay program. It also differs from the Transportation Maintenance Technicians that coordinate larger scale, long-range road maintenance projects, perform inventory for asset management, enter and modify collected data from road area inspections within the Road Inventory Management System (RIMS), and examine contracts and blueprints for maintenance needs.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Coordinates Road Operations project activities with supervisory staff and project or crew personnel; participates in the development of program goals, annual work plans and budget, including contracted services; monitors and controls project expenditures; oversees and coordinates special and emergency projects.
  2. Coordinates crew work with road maintenance functions, projects and activities that interface, including grading, , paving, ditching, tile installation, mechanical and manual brush removal and mowing; confers with Road Operations Supervisors, RMW SBP Team Leaders and other County staff as appropriate and reviews road maintenance plans to effectively coordinate work with road maintenance activities; reviews work performed on-site and following project completion; acts as small crew leader on specific field assignments. 
  3. Participates in employee training and development, and provides input for performance evaluations; provides training and assistance to regular, temporary and seasonal Division employees; reviews work performed; explains regulations and procedures and provides direction on related issues; promotes cooperative team efforts among staff.
  4. Orders and procures and facilitates delivery of materials and equipment for planned work/project areas; determines appropriate materials and equipment, and plans for and oversees their proper utilization; ensures materials are stored, mixed, tested, applied, transported and disposed of in a safe and appropriate manner.
  5. Acts as liaison to plan and coordinate maintenance activities performed by, other public agency staff, volunteer groups and contractors; determines appropriate repair and replacement in established right-of-way areas; may provide input into development of project plans; responds to and educates citizens regarding requests, complaints and problems relative to County rights-of-way; refers issues to supervisor as appropriate.
  6. Participates in the quarterly material inventory; collects, enters and maintains work order data in the Road Inventory Management Program; provides data on conditions to identify hazards and maintenance requirements which may require immediate attention or inclusion in long-range improvement plan; assists in developing unit costs for assigned projects.
  7. Maintains fill dirt program within the Road Inventory Management Program (RIMS); coordinates with property owners to secure fill dirt sites to ensure compliance with all environmental regulations regarding fill dirt; monitors dumping operations to ensure that site capacity limits are followed and all documentation is properly recorded.
  8. Conducts visual inspections of County catch basins, frontage tile, cross culverts and dry wells identified for maintenance work; makes notes on type and condition, safety hazards, deficiencies and drainage conditions; coordinates utility locating and saw cutting services to prepare for maintenance work to be performed; enters data into work orders or passes information on to supervisors, as appropriate.

REQUIRED KNOWLEDGE AND SKILLS

Working knowledge of: Federal, State and local statutes, regulations and codes applicable to program areas such as road structures, traffic control and drainage systems; occupational hazards and safety precautions and practices; safe operation of construction and maintenance equipment; Oregon Standard Specifications for Construction; excavation and grading; basic principles and practices of supervision, budgeting, purchasing and contract administration; basic math and computer skills; office equipment, including personal computers and software programs; state laws pertaining to operation of motor vehicles and equipment on roads and highways; use, operation, maintenance and minor repair of vehicles and equipment used in operations; methods, materials, tools and equipment used in road construction, maintenance, inspection and repair; structure and condition of County roads and rights-of-way, traffic control and drainage systems; transportation management software applications.

Skill to: Coordinate completion of projects within established budget and time guidelines; quickly assess and determine accessibility of needed materials, crew personnel, equipment and other resources for emergency, priority and complaint/hazard-related projects; estimate project costs based upon inventory; estimates time of completion and availability of non-inventory materials and equipment; assists in determining rights-of-way for maintenance, repair and restoration requirements for assigned projects; communicate effectively, both orally and in writing; understand and follow oral and written instructions; establish and maintain effective working relationships with the public, vendors, other agencies and County employees; prepare and maintain accurate records and reports; determine and track expenditures; identify occupational hazards and use appropriate safety precautions; safely operate motor vehicles, tools and equipment; evaluate and incorporate new products and associated equipment; read and interpret maps, schematics, surveys, blueprints and locate tickets.

WORKING CONDITIONS

Duties require squatting, kneeling, bending, digging, ability to lower, hold and raise from plank position, and the ability to lift, carry, push and pull up to 80 pounds. Duties also involve frequent exposure to fumes, dust, vibration, heat, slippery and/or uneven surfaces, moving traffic, and adverse weather conditions.

OTHER REQUIREMENTS

Employment is contingent upon passing a post-offer physical assessment. Accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation.

Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.

Edited: 06/16