CLACKAMAS COUNTY

CLASSIFICATION NO. 528
Established:  01/93
Revised:  12/07; 01/14
FLSA:  Exempt
EEO:  2

PUBLIC HEALTH PROGRAM MANAGER

CLASS CHARACTERISTICS

Under direction, to plan, organize and coordinate public health services and  programs to supervise professional and paraprofessional  personnel; to coordinate and engage with community partners to advance public health and safety; to participate in management team planning and budget activities; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Public Health Division within the Health, Housing and Human Services Department assists individuals, families and communities to be healthy, safe and thrive. The Division’s services include: Communicable Disease, Environmental Health, Immunizations, Reproductive Health, Maternal Child Health, Emergency Preparedness, Vital Records, Tobacco Prevention and Education, Healthy Eating Active Living, Women, Infants and Children’s Nutrition Program. The Division provides nutrition education and counseling, emergency medical and preparedness oversight and planning, health indicator and health access assessments and planning, vital records management, inspection of restaurants, pools, daycares and schools. In addition, the Division supports community partnerships and engagement around health issues and monitors communicable diseases.

The Public Health Program Manager is responsible for planning, oversight and provision of health education and/or service delivery within various specialized public health programs. This position assures compliance with federal and statutory requirements for programs such as the federally funded Women, Infants and Children (WIC) nutrition supplement program, Immunizations, Tobacco Prevention and Education Program, Healthy Eating Active Living Program, School Based Health Center Projects, Dental Access and Education Project among other health promotion and prevention programs.  Incumbents oversee staffing and program operations at central and remote locations throughout Clackamas County.

TYPICAL TASKS

Duties may include but are not limited to the following:

1. Plans, schedules and coordinates the work of professional and paraprofessional personnel and students to ensure effective program operations; determines staffing needs, makes work assignments, and monitors employee performance.
 
2. Develops, recommends and implements program policies and procedures; ensures services are rendered according to legal and professional standards and in compliance with local, state and federal law; manages annual program reviews; completes community assessments; participates in and leads quality improvement processes.
 
3. Plans program initiatives and operations; monitors program activities; conducts quality assurance audits; evaluates program outcomes and effectiveness; researches community health care needs and available resources; plans and implements new programs and program changes.

4. Assists Division Director in development of budget; manages the fiscal operations for assigned programs and staff; manages the implementation of fiscal procedures; controls expenditures of administrative and program funds; monitors program budgets and prepares reports.

5. Prepares grant applications and administers grant funds; researches available grant funds and programs; monitors expenditures and collects data to prepare regular grant reports; serves as liaison to granting agency.
6. Hires and supervises professional and paraprofessional staff to provide quality service to citizens and County staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other county departments and external stakeholders.

7. Participates as a member of the division’s management team; assists in development of division goals, policies and strategic planning; serves in leadership role in emergency response for H3S and the County’s Emergency Management System.
 
8. Participates in state and local organizations to promote and coordinate Public Health care services; serves as liaison with other County departments and divisions, government agencies and community groups.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and techniques of public administration, including program planning, budgeting and personnel management; participative management theories; principles and practices of assigned health care program; Medicaid billing procedures; applicable Federal, State and local statutes, regulations and rules; health care program policies and procedures needs of individuals with limited economic and social resources.

Skill to: Communicate effectively, both orally and in writing; plan, supervise and evaluate the work of assigned staff; evaluate program requirements and initiate program management decisions independently, following general Division and budget guidelines; direct staff in continuous efforts to improve quality, productivity and effectiveness incorporate team participation in decision making; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with community health care professionals, County employees, clients and the public; prepare clear and concise reports; operate office equipment, including personal computers and software applications.

OTHER REQUIREMENTS

Must successfully pass a criminal history check which may include national or state fingerprint records check.

May be required to participate in after-hours emergency and communicable disease on-call support.

Driving is required for County business on a regular basis or to accomplish work.  Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.