CLACKAMAS COUNTY

CLASSIFICATION NO. 588
Established: 01/93
Revised: 12/97
FLSA: Exempt
EEO: 2

MENTAL HEALTH CONTRACTS COORDINATOR

CLASS CHARACTERISTICS

Under direction, to plan, organize and coordinate contract administration functions for the Mental Health Division; to negotiate, write and monitor compliance with contracts, subcontracts, leases and agreements; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Mental Health Division within the Department of Human Services offers comprehensive mental health services to residents of the County. Programs include treatment of chronic and transitory mental and emotional disorders, substance abuse and gambling addiction, gerontological and adolescent problems, and developmental disabilities. The division provides counseling, day treatment, case management, civil commitment, crisis response and certain vocational and pre-vocational services. It subcontracts some services, including residential services, inpatient treatment services, and employment/alternatives to employment for persons with developmental disabilities.

The Mental Health Contracts Coordinator is responsible for developing, writing and negotiating the terms and conditions of subcontracts, and monitoring subcontracted services for fiscal, legal and program compliance. The incumbent also serves as an in-house technical resource on contractual and other legal issues related to the provision of mental health services.

The Mental Health Contracts Coordinator differs from the Program Planner classification which may monitor contract services to evaluate and improve the quality of services provided to clients. It also differs from the Administrative Analyst series which may have limited contract administration responsibilities, but is primarily oriented to planning and evaluating administrative systems.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Develops, writes, negotiates terms and conditions and reviews subcontracts, personal services contracts, leases and intergovernmental, interagency and other third party agreements; participates in preparing requests for proposals (RFP's); reviews agency's responses to RFP's for compliance issues and potential conflicts of agency policies and practices to RFP requirements.
  2. Monitors contracted and subcontracted services for legal, fiscal and program compliance; interprets and clarifies guidelines and performance standards; performs on-site review of subcontracted services as necessary; authorizes payments to subcontracted agencies; responds to and negotiates plans for resolution of problems with service delivery, subcontractor fraud or bankruptcy and other conflicts posing a risk of legal or fiscal liability.
  3. Confers with division personnel on legal issues or questions pertaining to liability, client confidentiality, release of information and contractual requirements; confers with County Counsel and/or refers complex legal issues or problems.
  4. Prepares fiscal reports; participates in developing projections for annual budget process and fiscal closing; reviews and prepares third party revenue contracts; coordinates the preparation of fiscal reports; monitors fiscal reports for compliance requirements and potential problems.
  5. Reviews and interprets applicable Federal, State and County legal and policy requirements; develops, implements and reviews appropriate internal controls and operating budgets over the execution and maintenance of contracts.
  6. Monitors and drafts legislation having an impact on division operations; develops and implements policies and procedures within area of responsibility.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Legal principles and practices which apply to contract administration; mental health delivery systems; mental health payment systems; techniques of negotiation; applicable laws, codes, rules and regulations; legal research methods; legal terminology; principles and practices of public administration; accounting practices and procedures.

Working knowledge of: Federal State and local laws and regulations relating to mental health service delivery; basic principles of patient care and treatment modalities; mental health fee setting, rate setting and billing policies and procedures; public accounting and financial administration; audit guidelines; computer hardware and software capabilities.

Skill to: Communicate clearly and concisely, both orally and in writing; conduct legal research; analyze data and develop recommendations, reports and presentations; negotiate solutions through discussion and persuasion; interpret and apply relevant Federal, State and county laws, codes, rules, regulations and policies; operate computer software and other office equipment; establish and maintain effective working relationships.

OTHER REQUIREMENTS

Must successfully pass a criminal history check which may include national or state fingerprint records check.

Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Specialized education and training in legal principles and theory, with an emphasis on contract law, commonly found in a degree program at an accredited law school; or any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.