CLACKAMAS COUNTY

CLASSIFICATION NO. 630
Established: 10/80
Revised: 06/93
FLSA: Non-Exempt
EEO: 6

OFFICE ASSISTANT

CLASS CHARACTERISTICS

Under supervision, to perform various routine office support work and clerical tasks using standard office machines, equipment, forms and documents; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Office Assistant classification is used by County departments for entry level positions which perform routine clerical duties. Incumbents receive explicit instructions on work assignments and learn basic office procedures within a brief training period. Positions in this classification may also be used to provide on-the-job training to develop the skills and knowledge required for advancement to the higher level Office Specialist series.

The Office Assistant differs from the journey level Office Specialist 1 which performs moderately difficult administrative support activities with a greater degree of independence and proficiency.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Types standard documents, forms and labels; photocopies documents, books and related materials.
  2. Files documents, records and other materials; maintains and organizes alphabetical and numerical files.
  3. Distributes and processes mail, correspondence and other materials; maintains adequate supplies, reordering when necessary.
  4. Computes simple interest or percentages; makes entries and totals numerical data in simple accounts.

REQUIRED KNOWLEDGE AND SKILLS

Some knowledge of: General office practices and procedures; basic English composition, spelling and grammar; basic arithmetic; office equipment and machinery.

Skill to: Communicate effectively, both orally and in writing; understand and follow written and verbal instructions; operate specific office equipment accurately at an acceptable rate of speed; sort documents alphabetically and numerically; establish and maintain effective working relationships with County employees and the public.

OTHER REQUIREMENTS

Positions within the County's Criminal Justice agencies must successfully pass an extensive background investigation which may include national fingerprint records check; Some positions within Non-Criminal Justice agencies must successfully pass a criminal history check which may include national or state fingerprint records check.

All positions within the County's Criminal Justice agencies must pass a pre-employment drug test.

Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.

OTHER INFORMATION

Incumbents in the Office Assistant classification may advance to open positions in the Office Specialist 1 classification upon completion of an approved training and development program. Possession of the knowledge and skills required at the higher level must be documented on an approved promotional evaluation form.