CLACKAMAS COUNTY

CLASSIFICATION NO. 758
Established: 2/2007
FLSA: Exempt
EEO: 1

WES ASSET MANAGER

CLASS CHARACTERISTICS

Under general direction, to plan, organize, direct and manage the asset management function for Water Environment Services; to plan, organize, direct and manage the areas of development plan review and permitting, geographic information systems, records, erosion control, on-site wastewater treatment systems, fleet and storm water programs; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Department of Water Environment Services manages and operates the County's utility service districts including sewage facilities, collection systems, pumping stations, treatment plants and storm and surface water facilities and structures. Asset Management is a structured, collaborative approach to optimizing the life-cycle cost of asset ownership and focus on providing reliable and dependable service to our customers.  Asset Management focuses on meeting customer needs and expected levels of service through sound fiscal planning and management in the acquisition, maintenance, upgrade, operation, and replacement of assets.  An Asset Management program provides a strategic approach that maximizes the function and effectiveness of the customer’s investments. It combines the disciplines of engineering, planning, finance, GIS/Information services, operations, maintenance, records, and the application of best management practices.

The WES Asset Manager is responsible for building, implementing and maintaining the asset management model and philosophy as the cornerstone of business management at WES. Areas under direct supervision of the WES Asset Manger include Development Plan Review and Permitting, Erosion Control, On Site Wastewater treatment systems, grading permits, GIS/Records, and Fleet Management, capital planning, and all areas that relate to assets and the life cycle of those assets from design and construction choices through replacement. The WES Asset Manager supervises and/or provides general direction to supervisory, professional and technical staff.  This position may serve as Department Director in the Director’s absence. 

The WES Asset Manager differs from the Water Environment Business Services Manager that provides oversight of the business processes and customer support functions. It differs from the Planning and Engineering Manager that is a licensed professional engineer with responsibility for implementing major capital improvement programs. It differs from the Management Services Coordinator whose financial work focuses on customer billings, annual budget preparation and financial planning. It also differs from the other Water Environment Services management classifications that have responsibility for specific line divisions.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Develops mission, vision, and goals for the new asset management function at Water Environment Services.
  2. Leads the development of strategies for managing the collection and treatment systems including monitoring the reliability and performance of assets.  Develops standards related to design and work processes, long-range asset planning and capital allocation.  Oversees major collection and treatment project construction and joint use activities.  Ensures that work processes are adequately staffed and performance measurements are adopted.
  3. Coordinates the integration of activities and processes of the following groups into an Asset Management Model: Development Plan Review and Permitting, Grading Permits, Erosion Control, On-Site Wastewater Treatment Systems, Geographic Information Systems, Records, Fleet Management. Manages and leads the Asset Management Division of Water Environment Services.
  4. Develops the business processes and systems to support the new functional group.
  5. Hires and directs supervisory, professional and technical staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens.
  6. Develops and recommends annual budgets for the Asset Management Division; develops five-year capital budget for the Department and life cycle budgets for all WES assets (pipes, pump stations, treatment facilities, vehicles, office equipment and buildings, and personnel); prepares budget justifications and personnel requests; monitors expenditures and encumbered funds; develops, reviews and updates policy regarding project and operational funding from user fees, system development charges and assessment districts.
  7. Oversees the delivery of development review services with other County departments; conducts variance approval process; monitors complaint investigation and compliance with conditions of approval; manages real property matters, including annexation to the District, easements or other rights-of-way and real property acquisition.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of:  Principles and practices of finance, asset management models, technology possibilities related to mapping, records, and life cycle analysis. 

Working knowledge of:  The following disciplines to effectively implement asset management: engineering, planning, project inspection, finance, GIS/Information services, operations, maintenance, records, business management, wastewater facilities, operations and maintenance practices; principles and practices of public administration, including management analysis, organizational design and personnel management; environmental laws and regulations; principles and techniques of project management; principles and techniques of contract, budget and grant administration; federal, state and local laws, rules and regulations applicable to assigned project/program area; government financing methods and funding sources; state and local government operating methods and procedures; techniques of negotiation and pubic relations; Federal and state rules and regulations related to wastewater collection and treatment, surface water management, and water resources.

Skill to:  Plan and implement asset management models and management goals, objectives and standards; establish priorities for engineering services based on asset management models; prepare, negotiate and administer contracts and intergovernmental agreements; interpret operational information and reports to assess facility performance; interpret and apply appropriate regulations, codes, and safety standards; manage and evaluate personnel; review and monitor operating budgets; communicate effectively, both orally and in writing; direct staff in continuous efforts to improve quality, productivity and effectiveness; incorporate team participation in decision making; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with the public, County personnel and other government agencies.

OTHER REQUIREMENTS

Driving is required for County business on a regular basis or to accomplish work.  Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.