CLACKAMAS COUNTY

CLASSIFICATION NO. 831
Established: 7/15/07
Revised: 11/11
FLSA: Exempt
EEO: 2

HACC PROPERTY MANAGER

CLASS CHARACTERISTICS

Under direction, to plan, organize and supervise the personnel and activities of property management for public; to ensure maximum occupancy of public housing units and the provision of safe, livable residential communities; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Housing Authority of Clackamas County (HACC) is an independent public corporation which owns, manages, leases, maintains and develops housing for low and moderate income persons particularly for those with special needs. The HACC is a division of the County's Health, Housing and Human Services Department.

The HACC Property Manager oversees property management activities designed to ensure maximum occupancy of public housing units. Positions oversee the repair, remodeling, maintenance, and janitorial services for a particular grouping of housing units, including efficient turnaround of vacant units and are responsible for maintaining safe and operational building structures and mechanical systems. Incumbents supervise maintenance, technical and office support staff in sustaining successfully residency of program participants and helping residents work toward self sufficiency. Other major duties include overall responsibility for financial integrity of the properties and performing as the lead respondent in resolving neighborhood and tenant disputes.

The HACC Property Manager differs from the HACC Maintenance Coordinator who oversees the work of the maintenance crew or performs specific maintenance tasks as required. The also differs from the HACC Asset Manager who plans, researches, evaluates and implements broad programs to maintain the entire property holdings for the HACC.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Supervises and oversees the maintenance staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates on-site staff trainings; recommends appropriate trainings or staff development activities to the Operations Manager; promotes cooperative team efforts among staff in the unit and throughout HACC and the County.
  2. Oversees and supervises preparation and maintenance of resident documents and forms including lease agreements and income certificates for 200-300 public housing units; manages lease-up of Public Housing units including intake, screening, review of eligibility, verification and placement; ensures compliance with landlord tenant laws and resident behavior guidelines; ensures compliance with all applicable HUD regulations related to tenancy.
  3. Responds directly to landlord, tenant or neighbor disputes; participates in legal issues such as eviction proceedings or termination of assistance; negotiates and executes solutions regarding tenant or neighbor issues or HACC policies; implements updated policies or procedures as directed by Operations Manager; may show units, perform initial walk through and collect initial rent or fees.
  4. Assists in development of annual operating and capital budgets of assigned properties; supervises the collection of charges or reimbursements; manages petty cash and monitors sundry accounts; assists in preparation of financial, maintenance and asset management reports; provides approval for expenditures up to a predetermined level; helps to ensure financial integrity; may conduct survey research to determine fair market value of properties.
  5. Implements and administers on-going preventative maintenance program, including regular on-site inspections of all properties; may conduct inspections to ensure compliance with codes, specifications and housing quality standards; provides regular analysis of maintenance problems and recommends solutions for optimum property performance; provides regular analysis of progress in meeting adopted management objectives; develops and implements emergency plans; monitors purchase of maintenance supplies; monitors and manages allocation of work orders and tracks timelines for efficient completion; ensures compliance to all HUD regulations as applied to maintenance of property.
  6. Represents the Property Management Division to other internal divisions and external governmental agencies to communicate programs, activities, and new development projects; may be required to attend evening meetings on behalf of HACC.

REOUIRED KNOWLEDGE AND SKILLS

Working knowledge of: Pertinent Federal, State and local laws, codes and HUD Public Housing or occupancy regulations; operational services and activities of a comprehensive housing maintenance program; management practices as applied to the analysis and evaluation of programs, policies and operational needs; residential building technology and construction; governmental budget preparation and administration; principles of supervision.

Skill to: Plan, direct and supervise the work of subordinate staff; develop and implement policies and procedures for effective and efficient property maintenance; ability to achieve adopted property management objectives; understand and interpret building codes, blueprints and engineering drawings; communicate effectively both verbally and in writing; analyze problems and identify alternative solutions and recommendations; establish and maintain cooperative working relationships with residents/clients, maintenance staff, contractors/vendors, county department employees, and governmental agency staff; ability to act as mediator in neighborhood or tenant disputes.

WORKING CONDITIONS

Inspection work may involve walking on uneven terrain, bending and squatting.

OTHER REQUIREMENTS

Must successfully pass a criminal history check which may include national or state fingerprint records check.

MIMIMUM RECRUITING STANDARDS

Any satisfactory combination of experience, knowledge and training that demonstrates possession of the required knowledge and skills.