CLACKAMAS COUNTY

CLASSIFICATION NO.889
Established: 09/05
Revised: 12/07
FLSA: Exempt
EEO: 2

CAPITAL PROGRAM MANAGER

CLASS CHARACTERISTICS

Under general direction, to plan, organize, direct and manage engineering services and staff; to oversee, develop, implement, coordinate and manage construction of the capital improvement program; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Department of Water Environment Services manages and operates the County's utility service districts including sewerage facilities, collection systems, pumping stations, treatment plants and storm and surface water facilities and structures.

The Capital Program Manager is responsible for the overall management of activities related capital improvement programs and projects, which may include capital construction, system development and other projects to improve the efficiency and effectiveness of County service to its citizens. The Capital Program Manager is responsible for wastewater and surface water system engineering, long and short range planning, program development, project design, and construction management. The incumbent supervises and/or provides general direction to supervisory, professional and technical staff.

The Capital Program Manager differs from the WES Asset Manager that manages the department's asset management function, including development plan review and permitting, geographic information systems, records, erosion control, on-site wastewater treatment systems, fleet and storm water programs.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Develops, negotiates, and implements intergovernmental agreements between service districts, cities and the County for service provision, regulation and facility use; develops policies for board approval on expansion of service for new growth; organizes, facilitates and participates in citizen and staff task forces to identify needs, evaluate services and establish objectives; develops project/program goals, policies and procedures; promotes individual agreement and group consensus on project/program issues; identifies options and evaluates fiscal and operational impact; develops and implements strategies and action plans.
  2. Develops and implements capital project engineering policies, goals, objectives, specifications and standards; supervises preparation of the annual engineering and capital work program; ensures provision of services is in compliance with Federal and State statutes, rules and regulations.
  3. Directs and coordinates short and long range capital improvement planning activities for service districts; participates in negotiating intergovernmental agreements with cities and other jurisdictions to implement long-range plans; analyzes growth trends, facility performance, regulatory requirements and compliance history; coordinates cost estimates for future facilities with long range financial models to estimate user rates; reviews facility, basin and capital improvement plans; coordinates acquisition of project properties; facilitates, monitors and coordinates review and input on facility design; serves as liaison to design team, County staff, board of directors, citizen advisory committees and community groups; conducts public involvement programs for planning projects.
  4. Directs project and construction management, including capital improvement and assessment district projects; reviews consultant selection; establishes the contractor pre-qualification process; establishes standard engineering agreements, contract documents, and construction specifications; monitors project time schedules and expenditures; confers with consultants, advisory groups and County management to prepare overall program schedule, budget and cost control system; reviews consultant-prepared designs and products for conformance with District capital plans and needs; reviews construction change orders and claims; negotiates directly with contractors regarding claims or changes; develops and maintains project reporting system.
  5. Coordinates engineering programs and projects; conducts studies and reviews designs for wastewater treatment and collection facilities; reviews technical publications, guidelines, and manuals.
  6. Oversees construction activities; determines compliance with construction drawings, schedules and budgeted costs; monitors quality control and inspection processes; administers payment and change orders within County policies; prepares facilities for occupancy.
  7. Directs the preparation, coordination, review and negotiation of contracts for professional, technical, consulting, construction and other services; assesses contractor activities for compliance with contract provisions, budgets and schedules; reviews and approves expenditures for compliance with contract terms and County policies; researches, negotiates, and make recommendations for resolution of claims made by contractors.
  8. Hires and directs supervisory, professional and technical staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens.
  9. Develops and recommends annual budgets for the Capital Program Division; develops five-year capital budget for the Department; prepares budget justifications and personnel requests; monitors expenditures and encumbered funds; develops, reviews and updates policy regarding project and operational funding from user fees, system development charges and assessment districts.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and practices of civil and sanitary engineering; federal and state rules and regulations related to wastewater collection and treatment, surface water management, and water resources.

Working knowledge of: Wastewater facilities, operations and maintenance practices; principles and practices of public administration, including management analysis, organizational design and personnel management; principles of engineering related to electrical, computer and control systems, hydrology, drainage, transportation and other municipal systems; environmental laws and regulations; principles and techniques of project management; principles and techniques of contract, budget and grant administration; federal, state and local laws, rules and regulations applicable to assigned project/program area; government financing methods and funding sources; state and local government operating methods and procedures; techniques of negotiation and pubic relations.

Skill to: Plan and implement management goals, objectives and standards; establish priorities for engineering services; plan and implement engineering improvements; prepare, negotiate and administer contracts and intergovernmental agreements; ensure completion of capital projects within established budget, time and legal guidelines; manage complex civil and sanitary engineering projects; analyze technical engineering reports and records to resolve technical issues and concerns; interpret operational information and reports to assess facility performance; interpret and apply appropriate regulations, codes, and safety standards; manage and evaluate personnel; review and monitor operating budgets; communicate effectively, both orally and in writing; direct staff in continuous efforts to improve quality, productivity and effectiveness; incorporate team participation in decision making; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with the public, County personnel and other government agencies.

OTHER REQUIREMENTS

Registration as a Professional Engineer in the State of Oregon.

Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.