CLACKAMAS COUNTY

CLASSIFICATION NO. 908
Established: 06/03
FLSA: Non-Exempt
EEO: 2

CODE COMPLIANCE COORDINATOR

CLASS CHARACTERISTICS

Under direction, to coordinate, evaluate, review and assign new cases; train, lead the work and coordinate the work of staff; to resolve code violation issues; to oversee the review, process, and resolution of the code compliance issues of ordinances, rules, regulations and state statutes administered by the County Department of Transportation and Development; to present and coordinate the presentation of cases to the Compliance Hearings Officer for code compliance or to assist Legal Counsel and staff to present code compliance cases at court; to participate in the review and development of ordinances; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

The Community Environment Division within the Department of Transportation and Development is responsible for investigating and resolving code and ordinance violations in building, plumbing, electrical, mechanical, dangerous building, solid waste, subsurface sewage disposal, grading, road use, zoning and development, and similar regulations through negotiating voluntary compliance. This division also oversees the franchising of garbage haulers, review of state business licenses, and coordination of County waste reduction and recycling programs and efforts.

The Code Compliance classification series is primarily oriented to ensuring public compliance with County ordinances and State codes, rules, and regulations in accordance with the Code Compliance operational policies, procedures, and priorities of the Board of Commissioners. The Code Compliance Coordinator is the lead level in the series and is responsible to coordinate the work functions of the code compliance unit. The incumbent also actively resolves code violation issues, including issuing citations and forfeitures and presenting cases to the Hearings Officer.

The Code Compliance Coordinator differs from the Code Compliance Specialist, which conducts complex investigations, resolves code violations, coordinates the hearings process and presents cases to the Compliance Hearings Officer, but does not determine priority of complaints, review or assign new cases. It differs from the Community Environment Manager, which has full supervisory responsibility for solid waste, management, recycling, and code compliance sections.

TYPICAL TASKS

Duties may include but are not limited to the following:

  1. Reviews complaints, determines priority of complaints; assigns and follows up on case load of other code compliance staff; contacts complainant to advise on what action the County will take on their complaint; promotes and utilizes mediation for complaint resolution; monitors work load of staff and coordinates case completion with staff to ensure compliance with established policies and procedures.
  2. Leads the work of staff by assigning cases and providing technical guidance and compliance strategies to resolving cases; trains and mentors staff in appropriate investigative procedures, case development, and hearings process; provides feedback to manager on employee performance for performance evaluations; schedules coverage for vacations and other leaves; may review problematic cases with manager and staff prior to referral to Hearings Officer; coordinates review of cases recommended for court with the division manager and department director.
  3. Participates in budget development; collects and analyzes data, drafts narratives, and assists in monitoring budget expenditures.
  4. Participates in the development, review, and revision of County ordinances, rules, regulations, policies, and standard operating procedures; acts as liaison between Department of Transportation and Development and County divisions regarding ordinance and permit issuance topics; leads work of staff attending outreach events to educate public on compliance issues.
  5. Reviews and comments on land use actions resulting from enforcement proceedings; testifies in land use hearings; makes presentations to public meetings, local citizen groups, and other jurisdictions.
  6. Reviews and coordinates the review of complaints of alleged violation(s) of County ordinances, regulations and/or State codes; conducts and leads the work of staff researching, analyzing, inspecting, investigating, and determining the location and nature of violation(s) to ensure compliance with ordinances and codes; coordinates cases involving significant environmental impacts; negotiates voluntary compliance agreements; issues citations and forfeitures.
  7. Prepares and provides technical assistance to staff composing and filing complaints with Compliance Hearings Officer and representing the County at Hearings or court; provides guidance to staff negotiating stipulated settlements.
  8. Conducts or coordinates research of records, files, applications, permits, and history of properties when a complaint has been filed; ensures that accurate descriptive case files, field notes, and records are kept; reviews the development, maintenance, updating, and closing of case files.
  9. Prepares and presents reports on cases requiring compliance actions; makes recommendations to the Board of County Commissioners and County Counsel; assists County Counsel develop legal strategies for prosecution of cases at Circuit Court to obtain compliance; compiles and presents evidence and testifies in code compliance proceedings and at trials; negotiates administrative compliance agreements and stipulated settlements and judgments for County Counsel or Court signature.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Laws, rules, ordinances, and codes pertaining to land use, right of way, motor vehicles, building, subsurface sewage disposal, solid waste management, nuisance abatement, excavation, grading, and erosion control practices; land use planning principles and practices; principles and techniques of legal writing, hearings procedures, and rules of evidence; principles and techniques of negotiation; County field inspection and investigative procedures and practices; County permit process and zoning regulations.

Working knowledge of: Principles and techniques of lead work or supervision; rules of evidence and judicial procedures in compliance hearings and County, State, and Federal Courts; basic mathematics; English grammar and composition.

Skill to: Establish findings of fact and decisions in concise written form; interpret and apply legal principles to code violations; analyze problems and identify alternative solutions; communicate effectively, both orally and in writing; define and evaluate violations of codes and ordinances; effectively present county positions on code violations to hearings officers, attorneys, the Board of County Commissioners, and the public; act as expert witness in court; present cases at hearings; collect, interpret and evaluate relevant data; research and prepare reports; compose correspondence; elicit the cooperation of concerned parties for reasonable compliance with laws and regulations; effectively utilize word processing, spreadsheet, database, and other software; establish and maintain effective working relationships with County personnel, the Hearings Officer, Legal Counsel, and the public.

WORKING CONDITIONS

Duties are performed in indoor office settings with field investigations, which may require moderately strenuous physical activity.

OTHER REQUIREMENTS

Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skill.