CLACKAMAS COUNTY

CLASSIFICATION NO. 927 
Established: 6/2006  
FLSA: Exempt  
EEO: 2  

STRATEGIC PROGRAM COORDINATOR

CLASS CHARACTERISTICS

Under direction, to plan, organize, evaluate and monitor emergency management programs within Clackamas County, including hazard mitigation, emergency preparedness and the emergency operations center; to develop and deliver specialized training and presentations to private industry, community groups and other governments; to serve as County liaison and technical advisor to regional, state and federal agencies; to assist management in the planning and development of administrative and fiscal systems, policies and procedures in assigned program areas; and to do other work as assigned.

DISTINGUISHING CHARACTERISTICS

The Department of Homeland Security, administered by the Board of County Commissioners, provides direction, planning, organization, and coordination with other jurisdictions and agencies for County homeland security. The Department of Homeland Security is an All Hazards program that prepares for all types of emergencies, both natural and human caused.

The Strategic Program Coordinator is responsible for the coordination and implementation of programs and activities related to emergency management and homeland security.  Positions in this classification represent the County and/or department on various local, regional and state committees and task forces to ensure proper coordination in the event of a human caused or natural disaster. 

The Strategic Program Coordinator differs from the Exercise and Planning Program Manager which has full supervisory authority and is responsible for managing the administrative, fiscal and program operations of the Department of Homeland Security.

TYPICAL TASKS

Duties may include but are not limited to the following:                                                    

  1. Plans, develops and delivers program specific training and education to County employees, local and regional law enforcement and emergency personnel, local schools and business and the public; conducts program outreach and promotional activities; conducts exercises to test departmental and County-wide preparedness; responds to requests for information, provides advice and assistance during emergencies and incorporates feedback from citizens into County priorities for action.
  2. Oversees the activities of a variety of agencies and government organizations in the development of consensus-based plans, identification of public safety priorities and management of project implementation; serves as lead in Emergency Operations Center (EOC) activities and ensures mandated Oregon Revised Statutes (ORS) and County Ordinance requirements are met; plans, coordinates and implements the goals and objectives of the Federal Emergency Management Agency’s (FEMA) Disaster Mitigation Acts of 2000;  interacts with regional and local elected officials in the development and implementation of emergency operations policy; reports to Board of County Commissioners on status of projects.
  3. Serves as technical advisor to cities, special service districts and County departments; represents the County and/or department on a variety of state, regional and county committees related to assigned program area; acts as liaison to State and Federal agencies; attends  planning meetings and conferences related to emergency management; successfully completes assigned emergency management training requirements annually.
  4. Organizes and facilitates the effective operation of multi-jurisdiction, multi-discipline working groups and task forces.
  5. Prepares and administers program budgets; prepares, reviews and analyzes reports; makes recommendations on budget requests; prepares budget justifications for presentation to Homeland Security Director; monitors revenues and expenditures for compliance with budget. 
  6. Prepares and administers grant applications on behalf of County departments, cities, fire districts, schools and private landowners; monitors grant-related expenditures for compliance with contractual agreements; ensures compliance with grant reporting requirements; serves and liaison with County departments and granting agencies; coordinates financial assistance to eligible jurisdictions following disasters.
  7. Researches available technologies applicable to program area; establishes or recommends evaluation criteria and methodologies; coordinates technical assessment of current systems and data; recommends new and enhanced technologies to achieve program goals; participates in procurement of new technologies.
  8. Assists in the development, coordination and implementation of department and County-wide policies and procedures related to program area.
  9. Orients employees and temporary staff involved in program area; may lead the work of volunteers assisting the program.

REQUIRED KNOWLEDGE AND SKILLS

Thorough knowledge of: Principles and practices of public administration related to intergovernmental relations, risk management and emergency preparedness; strategic planning and project management.

Working knowledge of: Federal, state and local laws and regulations related to disaster response; Incident Command System (ICS) structure; Crisis Management software and Emergency Operations Center (EOC) automated systems; basic principles and practices of grant preparation and administration, budgeting, purchasing and contract administration; microcomputer applications including work processing, spreadsheets and data bases; English grammar and composition; principles and techniques of public speaking.

Skill to: Communicate effectively, both orally and in writing; prepare training programs and materials; negotiate and monitor contractual agreements; formulate and evaluate policies, procedures and program requirements relating to emergency management and homeland security issues; plan, organize, coordinate and direct emergency preparedness, public assistance, response and recovery programs and activities; prepare and maintain accurate, clear and concise records and reports; establish and maintain effective working relationships with county officials and departments, regional working groups, police/fire districts, special service districts, non-profit organizations and other agencies; coordinate and facilitate the work of volunteers; problem-solve to promote interagency cooperation; function well in a team environment; conduct research and analyze data.

OTHER REQUIREMENTS

Must be available for 24 hour on-call response to perform incident management functions and related duties during an emergency.  

Must be able to travel to meetings and attend trainings that may require overnight stays. 

Must successfully pass an extensive background investigation including national fingerprint records check.

Must pass a pre-employment drug test.

Driving is required for County business on a regular basis or to accomplish work.  Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

MINIMUM RECRUITING STANDARDS

Any satisfactory combination of experience and training that demonstrates possession of the required knowledge and skills.