Services Departments Government

Library District Advisory Committee Meeting Minutes

Date: Thursday; April 4, 2013


Attending: Susan Nielsen, Doris Grolbert, CO; Michele Kinnamon, ES; Kari Martinez, GL; Mark Docken, MI; Bill Baars, LO; Sandy Nelson, MO; Maureen Cole, OC; George Hoyt, SA; Pat Duke, WV.

Visitor: Irene Green

Called to Order: Mark Docken, Chair, called the meeting to order at 5:38 p.m.

Approval of Minutes: The minutes of the November 8, 2012 meeting were approved unanimously.

Mark asked about the dispersement of District funds. Doris responded that she thought it was on schedule and close to the estimates given to the libraries.

George asked for an update on the request to investigate the privatization of library service in Gladstone. Kari said that the City of Gladstone is formulating a formal proposal for LSSI to respond to. The proposal has not been forwarded to the City Counsel as of yet. As a new member of the Library District Advisory Committee, Kari asked for information and requirements in the District IGA. Pat volunteered to provide information to Kari.

George asked about the County’s responsibility to fund Library Network at required levels and whether that is being done or not. He stated that service to library patrons and service levels will suffer without Library Network receiving adequate funding. The group discussed the study requested by the library directors from Business and Community Services. The Committee request a copy of the presentation be sent to the Committee members and the Library Directors.

George Moved that the Library District Advisory Committee send a letter of support of the study and proposed budget for Library Network. Sandy seconded the motion. The motion was approved unanimously.
The committee decided to use email communication to draft the letter of support.

Mark asked if this meeting could meet the requirement of the annual required meeting.

Bill moved that the April 4, 2013 meeting is the annual meeting. Maureen seconded the motions. The motion was approved unanimously.

Doris asked if e-books could be included in the collection numbers for the next annual report.

Pat moved that electronic and downloadable materials be included in the collection count on the annual report. Bill seconded the motion. The motion was approved unanimously.

Mark said it is time to elect a Vice Chair. Susan stated that it is a library Directors turn for the position.

Bill nominated Maureen and Michelle seconded the nomination. The motion was approved unanimously.

Next Meeting: October 3, 2013 in Oregon City.

Adjournment: Meeting was adjourned at 6:30 p.m.

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