Services Departments Government

Library District Advisory Committee Meeting Minutes

Date: Monday; Dec. 8, 2014

Time: 6:05 p.m.

Place: West Linn Library

DECEMBER 2014 MEETING MINUTES

Meeting called to order at 6:05 p.m.

In attendance were chair George Hoyt, Sandy/Hoodland; Irene Green, Gladstone; Melissa Kelly, Canby; Mo Cole, Oregon City; Bill Baars, Lake Oswego; Pat Duke, Wilsonville; Susan Nielsen, County.

The committee discussed possible changes needed to the IGA after there is no longer an Estacada Library District.

Bill moved that we meet with Chris Storey, County Counsel, in the summer to discuss changes to the IGA and obtain legal advice.

Pat seconded and it passed unanimously.

Anyone with ideas for changes to the IGA should send them to George.

Mo moved that the LDAC meet in April to discuss possible changes and form sub-committees on the various issues, if needed, before LDAC meets with Chris Storey.

Bill seconded and it passed unanimously.

Irene presented a suggested change to the IGA from her city:

If any City incurs debt to construct a new library facility and that City is using District revenue to pay down the debt, the library service area, in place when the debt is incurred shall not be reduced until the debt is paid in full.

The Committee discussed the suggestion and felt that between the language, maps, and boundaries already present in the IGA, that this language was unnecessary.

George presented his progress on the allocated cost project. He will be setting up meetings with directors to get more information.

The Committee wishes to place a financial component in the next District progress report to help monitor use of District funds.

  1. Reserves, Capital savings, fund balance
  2. Revenue
  3. Expenditures
  4. Allocated cost
  5. Contribution of funds or services by library cities
  6. Ending balance for the year

Next Meeting date: April 9, 2015 at 6:00 p.m. at Lake Oswego Public Library.

The meeting was adjourned at 7:00 p.m.

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