Data Expectations and Exceptions

ALL Persons using CMIS/HMIS are expected to read, understand, and adhere to

  • The Final Revised HMIS Data Standards; March 2010,
  • The Department of Housing and Urban Development Homeless Management Information Systems (HMIS); Data and Technical Standards Final Notice; Notice
  • All NW Social Service Connections documentation; including but not limited to the CMIS/HMIS Policies and Procedures and the CMIS/HMIS Community Data Standards

It is the responsibility of Participants and respective users to ask for all Universal and other required data elements from each client and enter into ServicePoint in a timely manner.

We recognize that it may be difficult to obtain all UDEs for all clients entered into the CMIS/HMIS. Exceptions may include non-homeless CMIS organizations. Please contact the System Administrator for information and waiver.

Program Type Timely Data Entry (days) Don't Know or Refused Missing Data
  Not to Exceed
Emergency Shelter 5 10% 10%
Transitional Housing 5 5% 5%
Permanent Supportive Housing 5 5% 5%
Homeless Outreach 3 10% 10%
Homelessness Prevention and Rapid Re-Housing 5 5% 5%
Services Only 5 10% 10%
Other: Non-Homeless/Non CoC CMIS organizations (i.e. SUN Service System)1 N/A 10% 10%
Other: Homeless special programs (i.e. Point in Time Counts)1 N/A 10% 10%
Safe Haven 3 10% 10%
Permanent Housing (i.e. Mod Rehab SRO, Subsidized housing without services) 5 5% 5%
Overall System wide 5 5% 5%

1 Data Completeness measured against data elements required by program, NOT against the HUD Universal Data Elements.

NWSSC CMIS/HMIS System Administrator
Wendy Smith
Portland Housing Bureau
421 SW 6th Ave, Suite 500
Portland, OR 97204



2051 Kaen Road Oregon City, OR 97045

Office Hours:

Monday to Thursday
7 a.m. to 6 p.m.

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