Metro ADRC Consortium Advisory Committee Charter

Name: Metro ADRC Consortium Advisory Committee

Purpose: The purpose of the Advisory Committee is to provide a forum for all ADRC participants to discuss the high-level aspects and system-wide issues in the Metro ADRC Consortium's work; review existing and propose new ADRC policies and procedures; and share appropriate information in a public setting and in a transparent manner.

Authority: The Metro ADRC Consortium Advisory Committee is established by the Metro ADRC Consortium Executive Counsel. The Advisory Committee will be the primary advisor to the Executive Counsel in the development and implementation of the Aging and Disability Resource Connection (ADRC) for the metro region, including: Clackamas, Columbia, Multnomah and Washington Counties. The Advisory Committee will consider high-level aspects of the ADRC operations and its related system-wide issues. It will also provide input and recommendations to the Executive Counsel in the development of ADRC policies and procedures, and it will serve as the forum for all ADRC stakeholders to share and exchange information in an open and transparent way.

Membership: The Advisory Committee will have three main categories of members:

  • AAA representatives;
  • ADRC Implementation Partners representatives; and
  • Consumer representatives.

The members' representatives will serve for a two-year term, with a maximum of three consecutive terms (six years total). The members will be able to nominate replacements to their representatives at any time during their terms, with approval from the Executive Counsel. Exceptions to the terms limits may be made by the Executive Counsel.

Leadership and Coordination: The Advisory Committee representatives will work cooperatively together and will have staff support designated by the ADRC Executive Counsel from the ADRC Operations Committee. Staff support will plan and facilitate meetings, including: development of agendas; arranging for accessible meeting space; and documentation of decisions made at all meetings. Staff will ensure coordination the Committee's work with the Metro ADRC Executive Committee and Operations Committee.

Members are expected to attend all meetings and to spend time in advance in preparation by studying the material provided with the agenda and being ready to participate in discussions and decision-making. Decisions will be made by consensus whenever possible and by motion and vote when needed. All discussions will be respectful and valued.

Expectation: The Advisory Committee will meet at least quarterly and establish a regular meeting time and location. The Advisory Committee may also establish subcommittees in order to expedite its work and to actively involve its members in addition to its regular meetings. The subcommittees may include content area experts who are otherwise not members of the Advisory Committee. The subcommittees will establish regular meeting schedules and report activities and outcomes to the full Advisory Committee at the quarterly meetings.