Government Camp Community Planning Organization Bylaws

March 28, 2013

Article I

Section 1. NAME. The name of the organization shall be the Government Camp Community Planning Organization. (Referred to herein as the GCCPO).

Article II

Section 1. BOUNDARIES. The boundaries of the GCCPO shall be the same as those established by Clackamas County. A map defining those boundaries is attached hereto as Exhibit "A" (Government Camp CPO map May 29, 2013) and incorporated into these bylaws by this reference. These boundaries take into account natural boundaries, commercial patterns, community organizations and historic factors.

Article III

Section 1. PURPOSE. The purpose of the GCCPO is to serve the residents and stakeholders within the boundaries of the GCCPO in matters concerning community development, land use and community issues in general.

Section 2. GOALS.The goals of the GCCPO are as follows:

1. Involve area residents in the land use and community planning
   processes, as required by Oregon's Statewide Planning Goal 1: Citizen
   Involvement.
2. Provide a line of communication between area residents and the Board of County Commissioners, the Planning Commission and other public
   bodies.
3. Act as an advisory body to the Board of County Commissioners, the
   Planning Commission and the Planning Division on matters affecting
   areas within the boundaries of the GCCPO.
4. Assist County with fulfilling the citizen involvement goals provided for in the Clackamas County Comprehensive Plan.
5. Develop planning proposals with respect to land use, zoning, parks,
   water resources, open space and recreation, annexation, housing,
   community facilities, transportation and traffic, community services, and other factors affecting the livability of the area within the boundaries of the GCCPO.
6. Protect the character of the area by maintaining a vigilant posture to
   sustain a safe, healthful, and pleasant quality of life.
7. Take such action as necessary by speaking out as a non-partisan
   group in support of the GCCPO's objectives.
8. Be fully responsive to the comprehensive needs of the area and to take action as may be necessary in support of its objectives.

Article IV

Section 1. MEMBERSHIP. Membership in the GCCPO shall be open to anyone who is a resident of the recognized area, a property owner within the recognized area, or a designated representative of a business, corporation, or trust within the recognized area. Membership shall not be limited by race, creed, color, gender and/or sexual orientation, age, heritage, national origin or income; hereafter referred to as the Membership. Membership will be granted upon signing the official membership/attendance register. All new members signing up will be required to show proof of eligibility such as a drivers license, utility bill or some other document showing that the person lives, owns property or a business in the boundaries of the CPO .. Participation is by individual 
initiative rather than by governmental invitation. The GCCPO is participatory rather than appointive.

Section 2. VOTING. To vote in any election or on any item, a member must:

1. Comply with the membership qualifications;
2. Be of legal voting age;
3. Have registered at one previous meeting during the past twelve months.
4. Action of the CPO shall be by a majority vote of voting membership
   present at any regular or special meeting for which proper public notice is given and at which a quorum is present. The vote of each member shall be recorded by name unless more than 25 members vote. The results of the voting shall be reported numerically and become part of the minutes.

In cases where response deadlines preclude action at a regular or special meeting, the CPO may delegate responsibility for taking action to the 
Board. Action shall be taken at a public meeting with proper notice.

Article V

Section 1. OFFICERS. The officers of the GCCPO shall include the following:

1. Chairperson
2. Vice-Chairperson
3. Secretary/Treasure

The GCCPO shall provide the County Public and Government Relations Office with a current list of officers.

Section 2. SELECTION OF OFFICERS. The first election shall be held at the first meeting of the GCCPO. After the first election, the election of officers of the GCCPO shall be held in conjunction with the annual meeting. Members shall assume their duties immediately upon election to office. All members are eligible for election to officer positions. Proxy votes shall not be allowed. The Chairperson shall not vote for an officer except in the event of a tie when the Chairperson shall cast the deciding vote. 
Section 3. TERM OF OFFICE. The term of office for all officers shall be one (1) year, however, the officer shall continue to serve until a successor is elected or appointed to that office.

Section 4. VACANCIES. A vacancy occurs when an officer dies, resigns, is removed, is no longer eligible for membership under Section 1, Article IV, or has more than two (2) unexcused absences from meetings. A vacancy shall be filled by appointment by the Chairperson. The person appointed to fill the vacancy shall serve the remainder of the unexpired term and until a successor is elected or appointed to that office.

Section 5. NOMINATING COMMITTEE. A Nominating Committee shall be appointed by the Chairperson at least thirty (30) days prior to the annual meeting. This committee shall present its recommended list of candidates at the annual meeting. Nominations may also be made from the floor. If possible there shall be at least two (2) people nominated for each office. No person may be confirmed as a nominee without the permission of the nominated person.

Section 6. DUTIES OF THE OFFICERS. The duties of each officer are as 
follows:

1. Chairperson: The Chairperson shall preside over all meetings of the GCCPO and shall co-sign for all authorized expenditures, appoint
   committee heads and have the responsibility of the performance of such duties as prescribed in these bylaws. The Chairperson shall act as an ex­officio member of all committees
2. Vice-Chairperson: The Vice-Chairperson shall aid the Chairperson and perform the duties of the Chairperson in his/her absence or disability. The Vice-Chairperson may also co-sign for authorized expenditures in the
   event the Chairperson or Treasurer is absent.
3. Secretary-Treasurer: Keeps minutes and attendance records of all
   membership and committee meetings keeps a file of all correspondence and records available for public inspection and review in compliance with state statutes regarding public access. The Secretary-Treasure will serve as treasurer, as needed, by recording funds, if any, and reporting same to organization.

Article VI

Section 1. REGULAR MEETINGS. Regular meetings of the GCCPO shall be held in accordance with the Oregon Public Meetings Laws. Meetings shall be held no less than twice per year, with the annual meeting being held once per year for the purpose of electing officers and such other business as deemed necessary. The Notice of all meetings shall be provided as required by ORS 192.640 of the Oregon Public Meetings Law. Notice may be by email, written mail, posting at a public place, such as library, local retail store, local newspaper, sign along roadway, phone calls etc. The Secretary shall give at least 15 days written notice to members entitled to vote prior to the day fixed for such meeting.

1. The Chairperson may call special meetings at any time with at least 3 days prior notice, upon the request of two (2) of the officers or any five
   (5) members of the GCCPO. The time and location shall be
   determined by the GCCPO.
2. No business shall be transacted at a special meeting except as stated in the notice sent to the members.

Minutes of all meetings shall be kept and shall be available for public inspection as required by ORS 192.650 of the Oregon Public Meetings Law. A copy of all meeting minutes shall be provided to the County Public and Government 
Relations Office.

Section 2. QUORUM. A quorum consists of five (5) voting members of the GCCPO, of which at least two (2) are officers. A quorum shall be present at a meeting in order for the GCCPO to transact business.

Section 3. RECORDS. All records of the GCCPO shall be subject to disclosure except as allowed by exemptions of the Oregon Public Records Law.

Article VII

Section 1. HEARING PROCESS AND PROCEDURE. The principles of parliamentary rules of procedures such as Robert's Rules of Order as revised shall govern proceedings at any meeting of the GCCPO. The Chair shall be guided by these principles in deciding any procedural questions. The Chair's decision on procedural matters may be overruled by a majority of the members voting on the question. The GCCPO may establish a more detailed hearing procedure to provide for an orderly process for holding a public hearing. All meetings shall comply with the Oregon Public Meetings Law.

Article VIII

Section 1. COMMITTEES. The GCCPO may create committees as required to promote the purposes and objectives of the GCCPO. A chairperson for each committee shall be selected by the GCCPO Chairperson.

Article IX

Section 1. DISSOLUTION. The GCCPO shall be considered inactive if it fails to meet the requirements of these bylaws. An inactive CPO shall be dissolved and will no longer be recognized by the Board of County Commissioners. Should the GCCPO be dissolved, disbursement of the GCCPO's funds, if any, shall be to a non-profit organization, preferably within the GCCPO area. This organization shall be selected by the GCCPO membership in attendance at the final meeting. Funds provided to the GCCPO by the County shall be returned to the County upon dissolution of the GCCPO.

Article X

Section 1. AMENDMENTS. These by laws may be amended. Proposed amendments shall be submitted to the County Counsel for approval. Upon approval of the County Counsel, the proposed amendments shall be approved by the members of the GCCPO. However, the amendments shall not be in effect until approved by the Board of County Commissioners and approved as to form by County Counsel and that approval has been communicated back to the Chairperson.

The amended bylaws shall supersede all previous bylaws and become the governing rules for the GCCPO. To be eligible to vote for any amendment, a member must have been previously registered in attendance to at least one meeting during the previous twelve (12) months.