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Meetings

Community Involvement

The Hamlet of Beavercreek Board Meeting - Jan. 16, 2025

The Hamlet of Beavercreek Board Meeting - Jan. 16, 2025

Meeting materials

 

Free language assistance services are available for this meeting. Contact 503-655-8751 (48-hour notice needed).

Agenda

January 16, 2025 @ 7:00PM

Board Attendees:

  • Chair: Tammy Stevens
  • Vice-Chair: Bill Merchant
  • Treasurer: Cheryl Buchert
  • Secretary/Corresponding Secretary: (Vacant)
  • Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach
  1. Call to Order
  2. Introduction of Gina McMurry
    • Under consideration by the Board to fill Rachel Ringle’s position and the Secretary, Corresponding Secretary role until October 2025.
  3. Land Use Applications
    • Z0004-25 Applicant Patricia Ann Dunlap, Property Owner Daniel & Susan Wyland, 15012 S. Mitchell Lane, Oregon City, OR 97045, zoned FF10, requesting a renewal for a temporary home for care.
  4. Land Use Decisions
    • N/A
  5. Bill Merchant, Vice-Chair
    1. Region 1 Area Commission on Transportation (R1ACT)
    2. Community Planning Organization (CPO) Summit
    3. Clackamas County Committee for Community Involvement (CCI)
    4. Projector Replacement
    5. Reader Board Options
    6. Social Media Posts
  6. Cheryl Buchert, Treasurer
    1. Treasurer’s Report
    2. Boosters Welcome Committee Report
  7. (Vacant), Secretary & Corresponding Secretary
    1. Approval of minutes November Board & Community Meetings
  8. Mark Hillyard, Director at Large
    1. Park Committee
      1. December 7th, 2024 Holiday Tree Lighting - Results
      2. April 19th, 2025 Easter Egg Hunt
    2. Clackamas County Coordinating Committee (C4) - Hamlet Representation
    3. Land Use Attorney
  9. Kenny Sernach, Director at Large
    1. Clackamas County Coordinating Committee (C4) - CPO Representation
  10. Joe Matteo, Director at Large
    1. Clackamas Soil and Water Conservation District (CSWCD)
  11. Miscellaneous Topics
    1. Korner Park Arch
    2. Clackamas County’s Public & Government Affairs (PGA) request to upload minutes
  12. January 22, 2025 Town Hall Community Meeting, Beavercreek Grange #276
    1. Agenda
    2. Guest Speaker(s)
      1. Joe Marek, Clackamas County Transportation Safety Program Manager
    3. Grange - Open at 6:15PM, refreshments, registrar, and misc.
    4. Future Guest(s): April
    5. Other Speaker ideas
      1. Oregon Agricultural Trust (OAT), Code Enforcement, National Alliance of Mental Illness (NAMI), Oregon City School District – Transportation Principle & PTO Chair, Fire Marshall, Health Housing and Human Services (H3S), Sheriff’s Deputy & Detective (Homelessness, etc.), Sheriff’s Canine Unit, Vector Control, PGE (relief options), Clackamas River Water, Clackamas Soil & Water Conservation District (CSWCD) Weed Wise, United States Postal Service (USPS), Bryn Seion (the Welsh church), Wells (drought), Craig Roberts, etc.
  13. Adjourn

Minutes

Board Attendees:

  • Chair: Tammy Stevens
  • Vice-Chair: Bill Merchant
  • Treasurer: Cheryl Buchert
  • Secretary/Corresponding Secretary: (Vacant)
  • Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach
  1. Call to Order - Called to order at 7:00PM. All board members present.
  2. Introduction of Gina McMurry
    1. Under consideration by the Board to fill Rachel Ringle’s position and the Secretary, Corresponding Secretary role until October 2025. After introductions and discussion, Bill Merchant made a motion to accept Gina McMurry’s application to be a Board member effective immediately and through Rachel Ringle’s term (October 22, 2025). Joe Matteo seconded the motion. The vote was unanimous in favor.
  3. Land Use Applications
    1. Z0004-25 Applicant Patricia Ann Dunlap, Property Owner Daniel & Susan Wyland, 15012 S. Mitchell Lane, Oregon City, OR 97045, zoned FF10, requesting a renewal for a temporary home for care. Application was reviewed and discussed. Tammy will invite the applicant to the Town Hall Community meeting January 22nd.
  4. Land Use Decisions
    1. N/A
  5. Bill Merchant, Vice-Chair
    1. Region 1 Area Commission on Transportation (R1ACT) - haven’t met yet.
    2. Community Planning Organization (CPO) Summit - haven’t met yet.
    3. Clackamas County Committee for Community Involvement (CCI) - haven’t met yet.
    4. Projector Replacement - the projector was purchased and handed over to Tammy for next week’s meeting.
    5. Reader Board Options - no research completed yet.
    6. Social Media Posts - Bill shared Rachel Ringle’s Social Media Hamlet Board & Community meeting draft announcements to be posted 2 weeks, 1 week, 1 day, and the day of, before each meeting. Discussion and approval commenced.
  6. Cheryl Buchert, Treasurer
    1. Treasurer’s Report - Reports were accepted.
    2. Boosters Welcome Committee Report - Additional funding for “resident mailing” is needed to complete the fiscal year. Cheryl requested a budget revision to move $100 from “business mailing” to “resident mailing.” Revised budget is below. Bill Merchant made a motion to accept the revised Boosters Welcome Committee Budget. Kenny Sernach seconded the motion. The vote was unanimous in favor.
  7. (Vacant), Secretary & Corresponding Secretary
    1. Approval of minutes November Board & Community Meetings - the November Board and Community meeting minutes were accepted by acclamation.
  8. Mark Hillyard, Director at Large
    1. Park Committee - the Park Committee will be meeting soon to discuss 2025 events.
      1. December 7th, 2024 Holiday Tree Lighting - Results
      2. April 19th, 2025 Easter Egg Hunt
    2. Clackamas County Coordinating Committee (C4) - Hamlet Representation - several C4 1/9/25 agenda items were discussed. Tammy will send an email to Trent Wilson & Jaimie Lorenzini regarding the omission of an unincorporated representative on the TPAC.
    3. Land Use Attorney - have not yet pursued this resource.
  9. Kenny Sernach, Director at Large a. Clackamas County Coordinating Committee (C4) - CPO Representation - nothing in addition to Mark’s report.
  10. Joe Matteo, Director at Large
    1. Clackamas Soil and Water Conservation District (CSWCD) - monthly report provided. Joe will be sworn into the Board January 21st.
  11. Miscellaneous Topics
    1. Korner Park Arch - the sign is nearly complete.
    2. Clackamas County’s Public & Government Affairs (PGA) request to upload minutes - Kenny provided a tour of where & how to upload minutes, a list of Board members, etc. to the County Website.

  12. January 22, 2025 Town Hall Community Meeting, Beavercreek Grange #276

    1. Agenda - Cheryl will not be available to attend.
    2. Guest Speaker(s)
      1. Joe Marek, Clackamas County Transportation Safety Program Manager
    3. Grange - Open at 6:15PM, refreshments - by Frank Barley, registrar - Cheryl will provide the list to Tammy, and misc.
    4. Future Guest(s):
      1. Feb: TBD
      2. Mar: TBD
      3. Apr: Shawn Olsen Clackamas County Fire District #1
    5. Other Speaker ideas - Top choices for 2025 highlighted
      1. Oregon Agricultural Trust (OAT), Code Enforcement, National Alliance of Mental Illness (NAMI), Oregon City School District – Transportation Principle & PTO Chair, Fire Marshall, Health Housing and Human Services (H3S), Sheriff’s Deputy & Detective (Homelessness, etc.), Sheriff’s Canine Unit, Vector Control, Portland General Electric (PGE) (relief options), Clackamas River Water, Clackamas Soil & Water Conservation District (CSWCD) Weed Wise, United States Postal Service (USPS), Bryn Seion (the Welsh church), Wells (drought), Craig Roberts, etc.

    Adjourn - Adjourned at 9:00PM