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Meetings

Community Involvement

The Hamlet of Beavercreek Board Meeting - April 17, 2025

The Hamlet of Beavercreek Board Meeting - April 17, 2025

Meeting materials

Free language assistance services are available for this meeting.

Agenda

Date & Time: April 17, 2025 @ 7:00 PM via Zoom

Board Attendees

  • Chair: Tammy Stevens
  • Vice-Chair: Bill Merchant
  • Treasurer: Cheryl Buchert
  • Secretary/Corresponding Secretary: Gina McMurry
  • Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach

Agenda

  1. Call to Order
  2. Land Use Applications 
    • Z0008-25 Ronald & Elizabeth Rodgers, 23230 S Bluhm Road, Beavercreek, zoned Timber, 178 acres - requesting a property line adjustment.
    • Z0120-25 Nathan Edmonds, 20229 S Hwy 213, Oregon City, zoned RRFF5 - requesting renewal of a temporary mobile office for chiropractic clinic while existing clinic is remodeled.
  3. Land Use Activities/Decisions 
    • Z0009-25 Christian Soto, 14331 S Morency Lane, Oregon City, zoned RRFF5, 3.24 acres - requesting a new temporary home for care. Approved subject to conditions.
    • Z0099-24 Mobile Vending Unit
  4. Cheryl Buchert, Treasurer 
    • Treasurer's Report
    • Boosters Welcome Committee Report
  5. Bill Merchant, Vice-Chair 
    • Region 1 Area Commission on Transportation (R1ACT)
    • Community Planning Organization (CPO) Summit
    • Clackamas County Committee for Community Involvement (CCI) - 4/15 CPO Listening Session Zoom
    • Vehicle Registration Fee - Hwy 213 & Beavercreek Road Intersection
    • Reader Board Options - Amazon Digital Signage, Solutions for Businesses
    • Email Forwarding List
    • Webpage Update - Co-Secretaries
  6. Gina McMurry, Secretary & Corresponding Secretary 
    • Approval of minutes, March Board & Community Meetings
    • AI Minutes
  7. Mark Hillyard, Director at Large
    • Park Committee
      • April 19th, 2025 - Easter Egg Hunt
    • Beavercreek Emergency Preparedness Fair & Town Hall - March 29, 10 AM–4 PM at the Grange
    • Clackamas County Coordinating Committee (C4) - Hamlet Representation
    • Land Use Attorney
  8. Kenny Sernach, Director at Large 
    • Clackamas County Coordinating Committee (C4) - CPO Representation & Executive Committee
  9. Joe Matteo, Director at Large
    • Clackamas Soil and Water Conservation District Board Member
  10. Miscellaneous Topics
    • House Bill 3419 - Wells (Bill's Email)
    • House Bill 3928 (and others) - addressing rural residential development
  11. April 23, 2025 - Community Town Hall Meeting, Beavercreek Grange #276
    • Agenda
    • Guest Speaker(s): Backyard Burning - Shawn Olson, Fire Marshal, Clackamas Fire Dist. #1
    • Grange - Open at 6:15 PM, refreshments, registrar, and misc.
    • Future Guest(s)
      • May: Sam Leininger, CSWCD, WeedWise (Tansy & Scotchbroom)
      • June: Gary Marschke, National Alliance of Mental Illness (NAMI)
      • July: Daniel Nibouar, Wildfire Prevention
      • August: Clackamas County Sheriff or Under Sheriff
      • September: Amy Landvoigt, Water Master
    • Other Speaker Ideas
      • Oregon Agricultural Trust (OAT), Code Enforcement, Oregon City School District - Transportation Principal & PTO Chair, Health Housing and Human Services (H3S), Sheriff's Deputy & Detective (Homelessness), Sheriff's Canine Unit, Vector Control, Clackamas River Water, USPS, Bryn Seion (Welsh Church), Craig Roberts, BCC Chair, Emergency & Wildfire Prevention, etc.
  12. Adjourn

Minutes

Board Attendees

  • Chair: Tammy Stevens - Present
  • Vice-Chair: Bill Merchant - Present
  • Treasurer: Cheryl Buchert - Present
  • Secretary/Corresponding Secretary: Gina McMurry - Present
  • Directors at Large:
    • Mark Hillyard - Excused Absence
    • Joe Matteo - Present
    • Kenny Sernach - Present

1. Call to Order

7:00PM

2. Land Use Applications

  • Z0008-25: Ronald & Elizabeth Rodgers, 23230 S Bluhm Road, Beavercreek, Timber, 178 acres. Requesting a property line adjustment. Tammy will invite them to the Community Meeting.
  • Z0120-25: Nathan Edmonds, 20229 S Hwy 213, Oregon City, RRFF5. Requesting renewal of temporary mobile office for chiropractic clinic while remodeling. Tammy will invite them to the Community Meeting.

3. Land Use Activities/Decisions

  • Z0009-25: Christian Soto, 14331 S Morency Lane, Oregon City, RRFF5, 3.24 acres. Requesting a new temporary home for care. Approved subject to conditions.
  • Z0099-24: Mobile Vending Unit. Tammy will invite them to upcoming Community Meeting to discuss permit expiring end of April. Bill to follow up as needed.

4. Treasurer: Cheryl Buchert

  • Treasurer's Report
  • Boosters Welcome Committee Report
  • Fundraising ideas: food vending at park; Forest Edge Winery & The Cupcake Fairy pairing for Cocktails & Cupcakes ($35-$50/pp).

5. Vice-Chair: Bill Merchant

  • Region 1 Area Commission on Transportation (R1ACT) - Policy changes at ODOT, bus on shoulder report.
  • Community Planning Organization (CPO) Summit - No report.
  • Clackamas County Committee for Community Involvement (CCI) - 4/15 CPO Listening Session. AI-generated minutes summary shared.
  • Vehicle Registration Fee - Hwy 213 & Beavercreek Rd Intersection - no update.
  • Reader Board Options - Amazon Digital Signage. Needs Wi-Fi, hack-proof, relocatable.
  • Email Forwarding List - detailed review and updates.
  • Webpage Update - Co-Secretaries (Tammy, Bill & Gina) in progress.

6. Secretary: Gina McMurry Secretary & Corresponding Secretary

  • Approval of March Board & Community Meeting minutes - Accepted by acclamation.
  • AI Minutes - working towards AI-generated minutes by June.

7. Director at Large: Mark Hillyard

  • Park Committee
    • April 19, 2025 - Easter Egg Hunt @ 11:00AM. Egg stuffing 04/17 & potluck at their house.
    • Flyer email/phone updates suggested.
  • Beavercreek Emergency Preparedness Fair & Town Hall March 29 - successful event.
  • Clackamas County Coordinating Committee (C4) - Affordable housing, vehicle registration fees discussed.
  • Land Use Attorney - still searching.

8. Director at Large: Kenny Sernach

  • Clackamas County Coordinating Committee (C4) - CPO Representation & Executive Committee. Topics: tolling, gas tax, title fees, bicycle fee, electric pay-per-mile, weight-mile tax.

9. Director at Large: Joe Matteo

  • Clackamas Soil and Water Conservation District Board Member - Budget is ongoing. The next public input meeting is coming up April 20th at 4:00pm. Federal part of building - Farm Service Agency (FSA) - helps farmers / Natural Resources Conservation Services (NRCS). will be getting paid through the end of September, were fired, they all accepted the deferred comp. Community Outreach to discuss the barn/lean to/ponds. They will come to our Community Meeting as well (October potentially as guest speaker?) If it's time sensitive they can slide into the agenda earlier. Do we need to fundraise now that they lost their tenants?

10. Miscellaneous Topics

  • House Bill 3419 - Wells. Ongoing; Oregon no longer in drought.
  • House Bill 3928 - rural residential development. Dead. Monitoring rural residential services.
  • Beavercreek Bulletin potential editor: Patrick Whitemore's granddaughter from Willamette Country Club newsletter.

11. Community Town Hall Meeting - April 23, 2025

  • Location: Beavercreek Grange #276
  • Agenda & Guest Speakers:
    • Back Yard Burning - Shawn Olson, Fire Marshal, Clackamas Fire Dist. #1
    • Future Guests: May - Sam Leininger (CSWCD, WeedWise); June - Gary Marschke (NAMI); July - Daniel Nibouar (Wildfire Prevention); August - Clackamas County Sheriff/Under Sheriff; September - Amy Landvoigt (Water Master)
    • Other Speaker Ideas: Oregon Agricultural Trust, Code Enforcement, Oregon City School District Transportation Principle & PTO Chair, Health Housing & Human Services (H3S), Sheriff's Deputy & Detective, Sheriff's Canine Unit, Vector Control, Clackamas River Water, USPS, Bryn Seion (Welsh Church), Craig Roberts (BCC Chair), Emergency & Wildfire Prevention, etc.

Adjourned: 8:47PM