Agenda

In Person at the Beavercreek Grange #276 22041 S. Kamrath Road, Beavercreek OR 97004

Date & Time: Wednesday, May 28, 2025 @ 7:00 PM

Call to Order & Introductions

• Chair: Tammy Stevens
• Vice-Chair: Bill Merchant
• Treasurer: Cheryl Buchert
• Secretary/Corresponding Secretary: Gina McMurry
• Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach

Reminders

Please mute cell phones, sign-in, restroom location, and refreshments.

Safety Advice

Mark Hillyard

Guest Speakers

Sam Leininger, WeedWise, CSWCD - Presentation on Tansy & Scotchbroom.

1. Public Comments / Questions

None listed.

2. Land Use Applications

• Z0158-25: Cathrin Weis, Port Blakely Tree Farms, 15250 S Spangler Road, Oregon City, zoned AG/F, 5 acres - requesting a property line adjustment.
• Z0171-25: Randall Borho, 22008 S Beavercreek Road, Beavercreek, zoned rural commercial, 0.83 acres - requesting a level 3 mobile vending unit.
• Z0152-25: Lori Aten, 16391 S Carus Road, Beavercreek, zoned RRFF5 - requesting a new temporary home for care permit.
• Z0183-25: Nick & McKenzie Bezates, 16085 S Ivel Road, Beavercreek, zoned FF10 - requesting renewal of a level 3 home occupation permit.

3. Land Use Activities / Decisions

• Zone change requests at Weiler Farm and Wilson Road - Supreme Court declined the last appeal.
• Z0008-25: Ronald & Elizabeth Rodgers, 23230 S Bluhm Road, Beavercreek, zoned Timber, 178 acres - property line adjustment approved subject to conditions.
• Z0120-25: Nathan Edmonds, 20229 S Hwy 213, Oregon City, zoned RRFF5 - renewal of temporary mobile office for chiropractic clinic approved subject to conditions.
• Z0060-25: Kim Reynolds, 15684 S Thayer Road, Oregon City, zoned RRFF5, 24.2 acres - variance to reduce front yard setback from 30 feet to 10 feet approved subject to conditions.

4. Reporting

a. Finance: Cheryl Buchert

• Cash: $62.84
• Checking: $979.54
• Trust: $5,698.34 (Park: $4,292.62)
• Total: $6,740.72

b. Beavercreek Cooperative Telephone: Bill Merchant

Update not specified.

c. Transportation: Bill Merchant

Update not specified.

d. Clackamas Soil and Water Conservation District (CSWCD): Joe Matteo

Update not specified.

5. Old Business

• Beavercreek Bulletin - Need an Editor and 2 Volunteer Assistants.

6. New Business

• Oregon City Library, Mobile Library - Claire Kellogg
• Park Activities 2025: Mark & Cindy Hillyard
  • Open Air Markets - June, July & August, Wednesday Evenings 4:30–8 PM: 6/11, 18, 25; 7/9, 16, 23, 30; 8/6, 13, 20
  • Rummage Sales - June 28 & 29, July 26 & 27
  • National Night Out - August 5th
  • SummerFest Concert - August 23rd
  • Holiday Tree Lighting - December 6th
• New Board of County Commissioner - Diana Helm

7. Other Business / Reminders

• Grange - Breakfast June 7, 2025 @ 8:00–11:00 AM
• Planning Commission - Update not specified

Next Community Meeting: June 25, 2025 @ 7:00 PM at the Beavercreek Grange - Guest Speaker: Gary Marschke, National Alliance of Mental Illness (NAMI)

Adjourn

Minutes

via ZOOM Thursday, May 22, 2025 @ 7:00 PM

Board Attendees

• Chair: Tammy Stevens - Present
• Vice-Chair: Bill Merchant - Present
• Treasurer: Cheryl Buchert - Present
• Secretary/Corresponding Secretary: Gina McMurry - Present
• Directors at Large: Mark Hillyard - EA, Joe Matteo - Present, Kenny Sernach - Present

1. Call to Order

7:00 PM

2. Land Use Applications

• Z0158-25: Cathrin Weis, Port Blakely Tree Farms, 15250 S Spangler Road, Oregon City, zoned AG/F, 5 acres - requesting property line adjustment. Neighbors called Chair; all invited to Community Meeting.
• Z0171-25: Randall Borho, 22008 S Beavercreek Road, Beavercreek, zoned rural commercial, 0.83 acres - requesting level 3 mobile vending unit. Discussed concerns including traffic, signage, and garbage. Applicant invited to Community Meeting.
• Z0152-25: Lori Aten, 16391 S Carus Road, Beavercreek, zoned RRFF5 - requesting new temporary home for care permit. Applicant invited to Community Meeting.
• Z0183-25: Nick & McKenzie Bezates, 16085 S Ivel Road, Beavercreek, zoned FF10 - requesting renewal of level 3 home occupation permit. Applicant invited to Community Meeting.
• Community Member Elizabeth Graser-Lindsey discussed Zone change requests at Weiler Farm and Wilson Road; Supreme Court declined appeal. Chair will email planners for next steps.

3. Land Use Activities / Decisions

• Z0008-25: Ronald & Elizabeth Rodgers, 23230 S Bluhm Road, Beavercreek, zoned Timber, 178 acres - property line adjustment approved subject to conditions.
• Z0120-25: Nathan Edmonds, 20229 S Hwy 213, Oregon City, zoned RRFF5 - renewal of temporary mobile office approved subject to conditions.
• Z0060-25: Kim Reynolds, 15684 S Thayer Road, Oregon City, zoned RRFF5, 24.2 acres - variance to reduce front yard setback from 30 to 10 feet approved subject to conditions.

4. Vice-Chair: Bill Merchant Updates

• Region 1 Area Commission on Transportation (R1ACT) - next meeting 06/02.
• Community Planning Organization (CPO) Summit - next meeting 05/29.
• Clackamas County Committee for Community Involvement (CCI) - met 05/20. Updating CPO handbook; June community leaders meeting TBD.
• Community Road Fund Advisory Committee - met 05/12. Projects: Stafford/Childs roundabout, ARTS/212. New leaders soon.

5. Treasurer: Cheryl Buchert

• Treasurer's Report - Nothing to report.
• Welcome Boosters Committee - CSWCD invoice for postage reimbursement ($2.31/envelope).
• Scam Email, Hand Signs, Fall
  • Be mindful of scams - Hamlet received one from Chair requesting funds.
  • Hand Signs for human trafficking - mandatory reporters; call 911 or hotline if observed.
  • Committee budgets due next month (June Board meeting).

6. Secretary/Corresponding Secretary: Gina McMurry

• Approval of minutes - April Board & Community Meetings accepted by acclamation.

7. Director at Large: Mark Hillyard

• Park Committee
  • Open Air Markets: June, July, August - Wednesdays 4:30–8 PM (6/11, 6/18, 6/25; 7/9, 7/16, 7/23, 7/30; 8/6, 8/13, 8/20)
  • Rummage Sales - 6/28, 6/29, 7/26, 7/27, times TBA
  • National Night Out - 8/5, times TBA
  • Summer Fest Concert - 8/23, times TBA
  • Holiday Tree Lighting - 12/6, times TBA
• Clackamas County Coordinating Committee (C4) - Hamlet representation; Kenny will update.

8. Director at Large: Kenny Sernach

• Clackamas County Coordinating Committee (C4) - Transportation/Safety & Sunrise Corridor Vision; Retreat in July in Welches.
• Clackamas County Budget Committee - Kenny elected Chair; proposed budget discussed.

9. Director at Large: Joe Matteo

• Clackamas Soil and Water Conservation District Board - Orange Hawkweed, Weed of the Month; $7M budget; Springwater Strawberry Social 06/12 in Estacada.

10. Miscellaneous Topics

• Beavercreek Grocery Store - alcohol, cigarettes, Kratom sales concerns; advice given, not regulated by Hamlet.
• Lieutenant Mendoza - No response; Chair to follow up.
• Beavercreek Grade School PTO Spring Carnival - 05/30; Cheryl & Jessica representing Hamlet.

11. May 28, 2025 Community Meeting - Beavercreek Grange #276

• Agenda
• Guest Speaker: Sam Leininger, CSWCD, WeedWise (Tansy & Scotchbroom)
• Grange opens 6:15 PM - refreshments, registration
• Future Speakers:
  • June - Gary Marschke, National Alliance of Mental Illness (NAMI)
  • July - Daniel Nibouar, Wildfire Prevention
  • August - Clackamas County Sheriff or Under Sheriff & Fire Marshal Shawn Olson
  • September - Brian & Gerri Parry, Welsh Church
  • October - Amy Landvoigt, Water Master (Wells)
  • November - CSWCD
• Other speaker ideas - Oregon Agricultural Trust, Code Enforcement, School District, Health Housing and Human Services (H3S), Sheriff's Deputy & Detective, USPS, Bryn Seion Church, Emergency/Wildfire Prevention, etc.

Adjourn - 8:52 PM