The Hamlet of Beavercreek Community Meeting - July 23, 2025

Agenda

Call to Order & Introductions
➔ Chair: Tammy Stevens
➔ Vice-Chair: Bill Merchant
➔ Treasurer: Cheryl Buchert (excused absence)
➔ Secretary/Corresponding Secretary: Gina McMurry
➔ Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach
Reminders - Please mute cell phones, sign-in, restroom location, and refreshments.
Safety Advise - Mark Hillyard

Guest Speakers
➔ Daniel Nibouar, Clackamas County Disaster Management, Wildfire Prevention
➔ Karla Hoggan, Oregon Livestock Council
➔ Diana Helm, Clackamas County Commissioner

1. Public Comments / Questions
2. Land Use Applications
   1. Z0229-25 Timothy & Lori Pottratz, 21410 S Levi Road, Beavercreek, zoned FF-10, 3.01 acres, requesting the renewal of a home occupation permit.
3. Land Use Activities/Decisions
   1. Z0171-25 Randall Borho, 22008 S Beavercreek Road, Beavercreek, zoned rural commercial, 0.83 acres, requesting a level 3 mobile vending unit. Approved subject to
      conditions.
4. Reporting
   1. Finance: Cheryl Buchert
      1. Cash: $ | Checking: $ | Trust: $ (Park: $)
      2. Total: $
   2. Beavercreek Cooperative Telephone: Bill Merchant
   3. Transportation: Bill Merchant
   4. Clackamas Soil and Water Conservation District (CSWCD): Joe Matteo
   5. Clackamas County Dog Services – Gina McMurry
5. Old Business
   1. Park Activities 2025: Mark & Cindy Hillyard (see website event calendar)
      1. Open Air Markets - June, July, & August, Wednesday Evenings 4:30 to 8 – 6/11, 18, 25 & 7/9, 16, 23, 30 & 8/6, 13, 20
      2. Rummage Sales – June 28 & 29, July 26 & 27
      3. National Night Out - August 5th
      4. SummerFest Concert – August 23rd
      5. Holiday Tree Lighting – December 6th
6. New Business
   1. Volunteers of the month being reported to Board of County Commissioners for Hamlets and CPOs by Rick Cook.
7. Other Business / Reminders
   1. Grange – Summer break, next breakfast October 4th
   2. Planning Commission – Comp/ZDO Change Hearing in Estacada

Next Community Meeting: August 27, 2025 @ 7:00PM at the Beavercreek Grange
Guest Speaker: Clackamas County Sheriff or Under Sheriff; & Clackamas Fire District #1 Shawn
Olson, Fire Marshal

Adjourn

Minutes

Call to Order & Introductions - 7:02PM
➔ Chair: Tammy Stevens - Present
➔ Vice-Chair: Bill Merchant - Present
➔ Treasurer: Cheryl Buchert (excused absence) - EA
➔ Secretary/Corresponding Secretary: Gina McMurry - Present
➔ Directors at Large: Mark Hillyard - Present, Joe Matteo = Present, Kenny Sernach - Present
Reminders - Please mute cell phones, sign-in, restroom location, and refreshments.
Safety Advise - Mark Hillyard. Tammy & Mark provided guidance.

Guest Speakers

Special Mention: Pat Erdenburger in attendance from Hoodland CPO. She created the Hoodland Community Disaster Network using donations.
➔ Daniel Nibouar, Clackamas County Disaster Management, / Brentwood Reed, Clackamas Fire Disaster, Wildfire Prevention

◆ Great presentation covering the County “Go Prepared” planning. 
◆ Discussed the importance of signing up for public alerts, creating defensible space around your home/property, home hardening, calling/wifi planning, taking pictures of belongings for insurance, and evacuation route/planning. 
◆ A copy of the full presentation will be put onto The Hamlet’s website for community use.

➔ Karla Hoggan, Oregon Livestock Council (2 years running - evac 2020, 2022)

◆ Created after 2 evacuations (2020/2022) and seeing the need for livestock evacuation planning/assistance. 
◆ Presentation covering donations, response pods, and emergency evacuation handbooks. 
◆ Handbook templates to be made available to the public once completed.

➔ Diana Helm, Clackamas County Commissioner - - It was excellent to see Commissioner Helm at our meeting this evening. She gave an introduction into where she has lived, her family, her business, her political background, what drove her to the Board of County Commissioners now, and her forming vision for our county.

1. Public Comments / Questions - None
2. Land Use Applications
   1. Z0229-25 Timothy & Lori Pottratz, 21410 S Levi Road, Beavercreek, zoned FF-10, 3.01 acres, requesting the renewal of a home occupation permit. - After the Board and membership reviewed the land use application, a motion was made by community member Andreen to move in support of the application. This was seconded by board member Matteo. The board voted five (5) in favor (Stevens, Merchant, McMurry, Matteo, Sernach), none (0) opposed, and non
3. Land Use Activities/Decisions
   1. Z0171-25 Randall Borho, 22008 S Beavercreek Road, Beavercreek, zoned rural commercial, 0.83 acres, requesting a level 3 mobile vending unit. Approved subject to
      conditions. - Approved subject to conditions.
4. Reporting
   1. Finance: Cheryl Buchert (absent)
      1. Cash: $ | Checking: $ | Trust: $ (Park: $)
      2. Total: $
   2. Beavercreek Cooperative Telephone: Bill Merchant -- Still in a holding pattern by the Government, so BCT can begin fiber work. Discussed having a battery backup for the internet to work during a power outage, with additionals to be purchased as needed by individuals.
   3. Transportation: Bill Merchant - Nothing to report from meetings, but discussed tour of the underside of Abernathy bridge and work being done there.
   4. Clackamas Soil and Water Conservation District (CSWCD): Joe Matteo - Joe Matteo July Invasive Weed of the Month is Tansy Ragwort. Over 80 grants & loans worth $2.5M provided to the community. There are still some loan funds available. There will be an upcoming hybrid meeting on August 21st at 6:30PM to discuss the barn on the property. More details are coming.
   5. Clackamas County Dog Services – Gina McMurry - - Nothing new to discuss, but we did look at the pictures of the current dogs for adoption (3 shepherds / 2 husky mix)
   6. The Hamlet of Beavercreek website - Gina McMurry - Asked for more input on what you want to see on our site. This is a resource for the community, by the community, so let’s make it great!
5. Old Business
   1. Park Activities 2025: Mark & Cindy Hillyard (see website event calendar)
      1. Open Air Markets - June, July, & August, Wednesday Evenings 4:30 to 8 – 6/11, 18, 25 & 7/9, 16, 23, 30 & 8/6, 13, 20 -All is going well.
      2. Rummage Sales – June 28 & 29, July 26 & 27
      3. National Night Out - August 5th - The flyer is posted at the back table. Oregon Livestock council mentioned they would be there with their large trailer for viewing, and Kissin’ Kates will provide free tacos!
      4. SummerFest Concert – August 23rd
      5. Holiday Tree Lighting – December 6th
6. New Business
   1. Volunteers of the month being reported to Board of County Commissioners for Hamlets and CPOs by Rick Cook. - Discussed background and Tammy asked for the community to think of who they believe deserving of mention.
7. Other Business / Reminders
   1. Grange – Summer break, next breakfast October 4th
   2. Planning Commission – Comp/ZDO Change Hearing in Estacada

Next Community Meeting: August 27, 2025 @ 7:00PM at the Beavercreek Grange
Guest Speaker: Clackamas County Sheriff or Under Sheriff; & Clackamas Fire District #1 Shawn
Olson, Fire Marshal

Adjourn at 8:43 p.m.