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Agenda
Board Attendees
- Chair: Tammy Stevens (EA)
- Vice-Chair: Bill Merchant
- Treasurer: Cheryl Buchert
- Secretary/Corresponding Secretary: Gina McMurry
- Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach
Call to Order
Land Use Applications
Land Use Activities/Decisions
Bill Merchant, Vice-Chair
- Region 1 Area Commission on Transportation (R1ACT)
- Community Planning Organization (CPO) Summit
- Clackamas County Committee for Community Involvement (CCI)
Cheryl Buchert, Treasurer
- Treasurer’s Report
- Boosters Welcome Committee Report
Gina McMurry, Secretary & Corresponding Secretary
- Approval of minutes, July Board & Community Meetings
- Website Update Review
- Mark Hillyard, Director at Large
- Park Committee
- Open Air Markets (June–August, Wed. 4:30–8 pm)
- Rummage Sales – June 28–29, July 26–27
- National Night Out – August 5
- Summer Fest Concert – August 23
- Holiday Tree Lighting – December 6
- Clackamas County Coordinating Committee (C4) – Hamlet Representation
- Park Committee
- Kenny Sernach, Director at Large
- Clackamas County Coordinating Committee (C4) – CPO Representation & Executive Committee
- Joe Matteo, Director at Large
- Clackamas Soil and Water Conservation District Board Member Report
- Chris Lapp, CSWCD Barn Hybrid Meeting (8/20 6:30 pm)
- Miscellaneous Topics
- BCC Monthly Hamlet Report – Volunteers of the Month
- Tammy Returns August 28
August 27, 2025 Community Meeting – Beavercreek Grange #276
- Agenda
- Guest Speaker(s): Clackamas County Sheriff or Under Sheriff & Clackamas Fire District #1 Shawn Olson, Fire Marshal
- Grange opens at 6:15 PM – refreshments, registrar, misc.
Future Guests
- September – Brian & Gerri Parry, Welch Church
- October – Amy Landvoigt, Water Master (Wells)
- November – CSWCD
Other Speaker Ideas: Oregon Agricultural Trust (OAT), Code Enforcement, Oregon City School District – Transportation Principal & PTO Chair, Health Housing and Human Services (H3S), Sheriff’s Deputy & Detective (Homelessness), Sheriff’s Canine Unit, Vector Control, Clackamas River Water, United States Postal Service (USPS), Bryn Seion (Welsh Church), Craig Roberts (BCC Chair), Emergency and Wildfire Prevention, etc. Adjourn
Minutes
Board Attendees
- Chair: Tammy Stevens (EA)
- Vice-Chair: Bill Merchant
- Treasurer: Cheryl Buchert
- Secretary/Corresponding Secretary: Gina McMurry
- Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach
- Call to Order – 7:00 PM, chaired by Bill Merchant in Tammy’s absence.
- Land Use Applications – None
- Land Use Activities/Decisions – None
- Bill Merchant, Vice-Chair
- R1ACT – Safety Plan Updates (Road, Ship, Airport, etc.).
- CPO Summit – Has not met yet.
- CCI – CPO Community Leaders Meeting discussed as topic of the week.
- Cheryl Buchert, Treasurer
- Received County check for next year; possible direct deposit next year.
- Treasurer’s Report – No discussion.
- Boosters Welcome Committee – Check received from CSWCD for ’24–’25 year. Cupcake decorations planned. Forest Edge Vineyards may join. Three events scheduled pending Grange confirmation.
- Gina McMurry, Secretary & Corresponding Secretary
- July Board & Community Minutes approved as corrected (Buchert abstained).
- Website Update:
- Community Resources pages being built (Emergency Services, Support Services, Local Services, Religious Organizations).
- Print-on-demand merchandise/store discussed. Need intermediary for expenses and payment handling.
- Mark Hillyard, Director at Large
- Park Committee:
- Open Air Markets completed; strong vendor feedback.
- Rummage Sales showed improvement in July.
- National Night Out – Lower turnout; promotion improvements needed next year.
- Summer Fest Concert – Postponed due to extreme heat; reschedule likely mid-September.
- Holiday Tree Lighting – December 6; Santa contacted; electrical review ongoing.
- Electric bill increase discussed; possible additional funding sources to explore.
- C4 Hamlet Representation – Mark not present.
- Park Committee:
- Kenny Sernach, Director at Large
- C4 – CPO Representation & Executive Committee:
- All commissioners present except Ben West.
- Topics: Housing (Day 1), Transit (Day 2), future agenda planning.
- Special session upcoming to discuss transit.
- C4 – CPO Representation & Executive Committee:
- Joe Matteo, Director at Large
- CSWCD Board Report – “Puncture Vine” is weed of the month.
- CSWCD Barn Hybrid Meeting:
- Four options presented ($40k–$400k).
- No public-use options; prevailing wage requirements noted.
- Wildlife infestation delaying progress; survey pending online posting.
- Social Media – Need credential backup and improved coordination.
- Website Analytics – 275 visits this month (70% decrease).
- Hamlet Elections – Recruitment messaging needed; Bill to confirm applications with County.
- Miscellaneous Topics
- BCC Monthly Hamlet Report – Volunteers of the Month (Bill reviewing).
- Tammy returns August 28.
- August 27, 2025 Community Meeting – Beavercreek Grange #276
- Guest Speakers: Under Sheriff Lee Eby & Clackamas Fire District #1 Shawn Olson, Fire Marshal.
- Grange opens 6:15 PM (refreshments & registrar).
Future Guests
- September– Brian & Gerri Parry (Welch Church)
- October– Amy Landvoigt (Water Master)
- November – CSWCD
Other Speaker ideas - Oregon Agricultural Trust (OAT), Code Enforcement, Oregon City School District – Transportation Principle & PTO Chair, Health Housing and Human Services (H3S), Sheriff’s Deputy & Detective (Homelessness, etc.), Sheriff’s Canine Unit, Vector Control, Clackamas River Water, United States Postal Service (USPS), Bryn Seion (the Welsh church), Craig Roberts, BCC Chair; Emergency and Wildfire Prevention; etc.
- Adjourned – 8:02 PM