The Hamlet of Beavercreek Community Meeting - Aug. 27, 2025

Agenda

Call To Order & Introductions

• Chair: Tammy Stevens (excused absence)
• Vice-Chair: Bill Merchant
• Treasurer: Cheryl Buchert (excused absence)
• Secretary/Corresponding Secretary: Gina McMurry
• Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach

Reminders - Please mute cell phones, sign-in, restroom location, and refreshments. Safety Advise - Mark Hillyard

Guest Speakers

• Lee Eby, Clackamas County Undersheriff
• Shawn Olson, Fire Marshal Council, Clackamas Fire

1. Public Comments / Questions
2. Land Use Applications
3. Land Use Activities/Decisions
4. Reporting
   1. Finance: Cheryl Buchert
      1. Cash: $52.84 | Checking: $669.24 | Trust: $6,561.72 (Park: $5,327.62)
      2. Total: $7,283.80
   2. Beavercreek Cooperative Telephone: Bill Merchant
   3. Transportation: Bill Merchant
   4. Clackamas Soil and Water Conservation District (CSWCD): Joe Matteo (barn hybrid meeting)
   5. Clackamas County Dog Services – Gina McMurry
   6. Website Updates – Gina McMurry
5. Old Business
   1. a. Oregon City Library – Claire Kellogg
   2. b. Park Activities 2025: Mark & Cindy Hillyard (see website event calendar)
      1. National Night Out - August 5th
      2. iSummerFest Concert – August 23rd
      3. Holiday Tree Lighting – December 6th
6. New Business
   1. Elections
      1. Announce September, Vote October - how to apply
7. Other Business / Reminders
   1. Grange – Summer break, next breakfast October 4th

Next Community Meeting: September 24, 2025 @ 7:00PM at the Beavercreek Grange Guest Speaker: Brian & Gerri Parry, Welch Church

Minutes

Call to Order & Introductions @ 7:00PM
➔ Chair: Tammy Stevens (EA)
➔ Vice-Chair: Bill Merchant
➔ Treasurer: Cheryl Buchert
➔ Secretary/Corresponding Secretary: Gina McMurry
➔ Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach
Reminders - Please mute cell phones, sign-in, restroom location, and refreshments.
Safety Advise - Mark Hillyard - Reminders/Safety performed. Guest Speakers
➔ Lee Eby, Clackamas County Undersheriff

• Powerpoint Presentation - Overview
• Beavercreek Crime Statistics - Paperwork will be on the entrance table at upcoming meetings for new attendees

➔ Shawn Olson, Fire Marshal Council, Clackamas Fire

• Unable to attend due to The Flat Fire which is currently 23k acres, 1k
  evacuees, and 7% contained, he’s there in Sisters

➔ Cindy Andrews - OC Library Liason .

1. Public Comments / Questions - None
2. Land Use Applications - None
3. Land Use Activities/Decisions - None
4. Reporting - Entire fiscal year reporting packets on available on the entrance table.
   1. Finance: Cheryl Buchert
      1. Cash: $52.84 | Checking: $669.24 | Trust: $6,561.72 (Park: $5,327.62)
      2. Total: $7,283.80
   2. Beavercreek Cooperative Telephone: Bill Merchant - Fiber lines held up still. There is an aide at Merkley’s office who might be able to assist in next step More to follow
   3. Transportation: Bill Merchant - Nothing new to report
   4. d. Clackamas Soil and Water Conservation District (CSWCD): Joe Matteo (barn hybrid meeting) - Survey link scrolling across the front screen, simply click on it. You can also find details in the meeting calendar as well. PLEASE take the survey if you have opinions on the barn, this is your chance to make your voice heard.
   5. e. Clackamas County Dog Services – Gina McMurry - Serbie, a 2 year old pitbull mix is the Featured Dog. We discussed “Grief & Loss in Professional Settings” as it relates to H3S & Dog Services, discussed how it can relate to our lives and how we process loss in a healthy manner.
   6. f. Website Updates – Gina McMurry - Announced new Community Resources section, that it will be beefed out all throughout September. Please send me any contacts you’d like to see featured.
   7. g. Discussed Kratom in the news - Gina McMurry - “Why a drink called Feel Free, from Botanic Tonics, LLC has many saying they are trapped in addiction, debt and rehab”. This drink is sold at the Beavercreek store, 2 ounces for $8.99. 20,000 other stores sell it, so ensuring the community knows that Kratom, although legal, is not just a “harmless plant” and that people purchasing need to be of legal age and can become addicted or move into opioid use. Finally discussed the impact on those under 21 consuming Kratom.
5. Old Business
   1. Oregon City Library – Claire Kellogg - Cindy Andrews is on the OC Library board and is now assigned as the CPO liaison. She’ll be attending upcoming meetings. After discussion, Cindy would like a small slot in October (she’s on vacation September), to present what services are available now to Beavercreek. That’s the launching point of - what do WE want to see/use?
   2. Park Activities 2025: Mark & Cindy Hillyard (see website event calendar)
      1. National Night Out - August 5 - Event went well. Fire & SWAT vehicles showed up towards the end of the event, so it wasn’t as well utilized as
         prior years.
      2. SummerFest Concert – August 23 - Had to postpone due to extreme heat. Still solidifying the date, towards the end of September.
      3. Holiday Tree Lighting – December 6 - On schedule. Tree service will come out with boom trucks to ensure all is in place and electrical working as
         designed.
6. New Business
   1. Elections
      1. Announce September, Vote October - how to apply - On the website you click on Board and it brings you to the Application.
7. Other Business / Reminders a. Grange – Summer break, next breakfast October 4. Announced.