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Meetings

Community Involvement

The Hamlet of Beavercreek Board Meeting - Jan. 22, 2026

The Hamlet of Beavercreek Board Meeting - Jan. 22, 2026

Meeting materials

 

Free language assistance services are available for this meeting. Contact 503-655-8751 (48-hour notice needed).

Minutes

Event: Board Meeting - Minutes

Board Members

  • Chair: Tammy Stevens - Excused Absent
  • Vice-Chair: Bill Merchant - Present
  • Treasurer: Cheryl Buchert - Present
  • Secretary: Gina McMurry - Present
  • Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach - All Present

Agenda

  1. Call To Order at 7:01 PM.
  2. Land Use Applications
    1. Z0456-25: Will discuss at community meeting. Applicant Terry Bilberry, Property Owners Anna & Robert Murray, 22059 S Essig Lane, Beavercreek, zoned RA-2, requesting the renewal of a temporary home for care.
  3. Land Use Activity/Decisions
    1. Z0419-25: Approved subject to conditions. Nichole Reding-Hoffart & Gregory Hoffart, 12224 S Casto Road, Oregon City, zoned Ag Forest District, 1.52 acres, requesting a property line adjustment.
    2. Z0395-25: Approved subject to conditions. Applicant Don Stutz, Owner Kevin Stutz, 13397 S Carus Road, Oregon City, zoned EFU, requesting the renewal of a temporary home for care.
    3. Z0312-25: No decision yet. Applicant Kalina Kovton, Owner Oleg Yamin, 16777 S Henrici Road, Oregon City, zoned RRFF5, 4.189 acres, requesting a variance. The Board discussed in December and advised denial to the Planning Department.
    4. Z0469-25: No decision yet. Thad & Natalie Pedracini, lot #79 S Marilyns Avenue, Beavercreek, zoned RRFF5, 0.18 acres, requesting a reduction of the 30’ setback to 20’ (matching existing homes in the area). In December, the Board chose not to respond.
    5. Z0472-25: No decision yet. Roth Residential Rentals LLC, 23290 S Beavercreek Road, Beavercreek, zoned Timber, 40.13 acres, requesting the replacement of a 1961 single family dwelling. In December, the Board chose not to respond.
    6. Follow-up on outstanding, controversial applications – Childs, Slip Lane, Park Place, Wilson Road, Weiler Farm (More information & detail to come on these)
  4. Treasurer’s Report, Buchert - Reports reviewed, no questions.
  5. Committee Updates
    1. Region 1 Area Commission on Transportation (R1ACT), Merchant
      1. Jan 28th upcoming special meeting. The regular meeting is upcoming which will be a review of things on the table already.
    2. Community Planning Organization (CPO) Summit - Merchant
      1. Update combined with the below - CCI, Merchant.
    3. Clackamas County Committee for Community Involvement (CCI), Merchant
      1. Sernach to present ourC4 CPO Rep/Alternate votes via the process set forth by the County.
    4. Clackamas County Coordinating Committee (C4), Hillyard & Sernach
      1. Hillyard will remain on as C4 Hamlet Rep with Derek Cherico from Mulino CPO as Alternate Hamlet.
    5. Park Committee, Hillyard
      1. Feedback on tree lighting - December 6th
        1. Great success! Highlights included handing out 120 stockings and Beanie Babies. Mr. and Mrs. Claus, the Grinch, and Elvis made appearances at the Grange and/or the Park. The Grange provided freshly baked cookies, Kissin’ Kates served cider and hot chocolate, and the new speaker system worked flawlessly. Tear-down was completed the same night.
      2. April 4th Easter Hunt
        1. The park committee is beginning work on this event, along with a few others that require more lead time.
        2. Event Form: Merchant may be in attendance, welcome boosters will not be in attendance, no vendors present at this event.
        3. Hillyard is checking into roadway construction as to how it will affect upcoming events that they are starting to plan for.
    6. Clackamas Soil and Water Conservation District, Matteo
      1. Change of venue from the grange to CSWCD for community meetings. If CPO money isn’t going to the grange going forward, we should discuss how to use it, and how we’ll still support the grange as the board indicated they are interested in doing so.
    7. Welcome Boosters, Buchert
      1. No meeting in December.
      2. Received the check from CSWCD for postage on welcome packets.
      3. Katie Jaspers will design the postings for the welcome boosters facebook page in conjunction with Buchert.
    8. 20-year Anniversary Celebration Committee, Buchert
      1. Buchert started planning and is accepting ideas from the board. Merchant mentioned the possibility of working with the Beavercreek charitable trust in conjunction. Buchert also mentioned possibly doing something at CSWCD.
    9. Planning Commission, Stevens (skipped)
    10. Transportation System Plan PAC, Stevens (skipped)
  6. Other Topics
    1. Meeting Minutes Approval, McMurry
      1. November meeting minutes were approved during the December strategic event.
      2. The strategic event notes have been sent to the board and corrected. No further action required.
    2. Website Updates, McMurry
      1. New year set up - meetings in calendar, new formats for agendas/minutes completed.
    3. Meeting flyers & tear offs, Merchant
      1. This project is starting this upcoming week.
    4. Electronic Reader Board, Hillyard
      1. Limited research done by Hillyard to date. The board offered assistance so we could ensure we move this project forward.
    5. BCC Monthly Hamlet Report - Volunteers of the Month, Stevens
      1. Completed for January and February by Stevens.
    6. Annual BCC Report completed and submitted, Stevens
    7. Budget Request 2026/2027 to PGA completed & submitted, Stevens (skipped)
    8. Risk Management Report for Korner Park completed & submitted, Stevens (skipped)
    9. Met with Jennifer Hughes 1/8, Stevens (complete report in March)
    10. Brochure Revisions completed, Stevens (skipped)
    11. Mallorie for Road Signs contacted for price, Stevens
      1. Pricing is still being negotiated. Also discussed signage on 213. More to come when Stevens returns from vacation.
    12. Meeting with Gary Schmidt January 29th, Stevens Merchant McMurry
    13. 2nd PGE Account, Buchert
      1. McMurry obtained contact information for Stan in Transportation as Buchert found out that is who ordered the flashing light at the intersection where the PGE was erroneously assigned to us. To date there have been no charges on that account.
    14. Trust Account Report, Buchert
      1. Discussed a change, which could be an indication there could potentially be various severe errors in the report. These prior errors were corrected when the format changed several years ago. More coming from PGA soon on this topic.
      2. Direct deposit will be coming soon.
    15. Hopkins Demonstration Forest, new app – McMurry
  7. Upcoming Town Hall Community Meeting
    1. Agenda
      1. Good as presented.
    2. Guest Speakers
      1. Amy Landvoigt, Water Master (Wells), Oregon Water Resources Dept.
      2. John Wildhaber, Strategic Communications, Sheriff’s Office App.
    3. Responsibilities
      1. Matteo will arrive at CSWCD at 6:30.
      2. Merchant & McMurry to stop at the Grange to put a sign on the doors for the new location and pick up the Hamlet signs. *Obtain door code from Pam.
  8. Meeting adjourned at 8:15 PM.