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How to Apply for a Passport

The U.S. State Department has designated Clackamas County Records Management as a place that can accept your passport application.

We will be closed on the following dates:

  • Nov. 26
  • Nov. 27
  • Dec. 25
  • Jan. 1

If you would like to apply for a passport at our facility, please follow the steps outlined below. Records Management is located at 1810 Red Soils Ct. Suite 120 Oregon City, OR 97045 map. (The passport itself is not issued here).

We are tentatively scheduled to reopen by appointment only on Nov. 2. Appointments will be scheduled Monday through Thursday from 9 a.m. to 11:30 a.m. and 1 p.m. to 2:30 pm. Friday appointments will be 9 to 11:30 a.m. and 1 to 1:30 p.m.

For more information, please contact Records Management at 503-655-8323 or recordsmanagementinfo@clackamas.us.

First-Time Applicants Ages 16 and Over

Get your photo taken

You’ll need photos of your face taken within the last six months for your passport. You can bring in two identical copies as long as they meet the guidelines. The county is not currently offering photo services. 

Schedule an appointment

You’ll need to schedule an appointment online. Appointments will be 30 minutes long. We’ll call you the day of your appointment to confirm your time and make sure you have everything you need for a successful appointment. 

Fill out the forms

Visit the state department’s website to find the form that meets your needs. There are two main forms:  

Once you’ve downloaded the appropriate form:

  • Use black ink to fill out the form.
  • Do not use whiteout.
  • DO NOT SIGN IT. Your signature needs to be witnessed. 
     

Apply in person

Apply in person at your scheduled time at the Records Management office. Each applicant must bring:

  • Your completed application, but do not sign
  • Proof of U.S. citizenship (state-issued birth certificate, previous passport or certificate of birth abroad.) Must be original document; no photo copies. 
  • Proof of identity. May be asked to provide two pieces of photo ID.
  • Two passport photographs 
  • Children under 18 years old must have parental consent.
  • Remember that you’ll need a separate check for each application. 
     

Get your passport in the mail

The amount of time it takes to receive a passport in the mail may vary depending on State Department processing times.

    • Routine service up to 12 weeks
    • Expedited service up to 6 weeks
    • Seattle Passport Services are only accepting emergency cases at this time. You can learn more by calling 1-877-487-2778.

    Related Information
    Applicants Age 15 and Younger

    Get the child’s photo taken

    You’ll need two passport photos taken within the last 6 months. Photos must meet the guidelines. The county is not currently offering photo services. 

    Schedule an appointment

    You’ll need to schedule an appointment online. Appointments will be 30 minutes long. We’ll call you the morning of to confirm your time and make sure you have everything you need for a successful appointment. 

    Fill out the form

    Visit the state department’s website to download the DS-11 form for new passports.

    • Use black ink to fill out the form.
    • Do not use whiteout.
    • DO NOT SIGN IT. Your signature needs to be witnessed. 
       

    Bring identification to Records Management

    With the child present, both parents or legal guardians must apply in person and present:

    • Certified copy of the child’s birth certificate or certificate of naturalization
    • Evidence that you both are the parents or guardians
    • Valid photo ID (two pieces may be requested)

    If the second parent is not available to sign, the appearing parent must:

    • Do the above and present evidence of:
      • Certified documentation of sole legal custody of the child, or
      • Notarized written consent (form DS-3053) of the other parent for the issuance of the passport with a photocopy of valid ID front and back.

    Get your passport in the mail

    The amount of time it takes to receive a passport in the mail may vary depending on State Department processing times.

    • Routine service up to 12 weeks
    • Expedited service up to 6 weeks
    • For emergency travel needs, you can call the Seattle Passport Services at 1-877-487-2778

    First-Time Applicants Ages 16 and Over

    Get your photo taken

    You’ll need photos of your face taken within the last six months for your passport. You can bring in two identical copies as long as they meet the guidelines. The county is not currently offering photo services. 

    Schedule an appointment

    You’ll need to schedule an appointment online. Appointments will be 30 minutes long. We’ll call you the day of your appointment to confirm your time and make sure you have everything you need for a successful appointment. 

    Fill out the forms

    Visit the state department’s website to find the form that meets your needs. There are two main forms:  

    Once you’ve downloaded the appropriate form:

    • Use black ink to fill out the form.
    • Do not use whiteout.
    • DO NOT SIGN IT. Your signature needs to be witnessed. 
       

    Apply in person

    Apply in person at your scheduled time at the Records Management office. Each applicant must bring:

    • Your completed application, but do not sign
    • Proof of U.S. citizenship (state-issued birth certificate, previous passport or certificate of birth abroad.) Must be original document; no photo copies. 
    • Proof of identity. May be asked to provide two pieces of photo ID.
    • Two passport photographs 
    • Children under 18 years old must have parental consent.
    • Remember that you’ll need a separate check for each application. 
       

    Get your passport in the mail

    The amount of time it takes to receive a passport in the mail may vary depending on State Department processing times.

      • Routine service up to 12 weeks
      • Expedited service up to 6 weeks
      • Seattle Passport Services are only accepting emergency cases at this time. You can learn more by calling 1-877-487-2778.

      Related Information
      Applicants Age 15 and Younger

      Get the child’s photo taken

      You’ll need two passport photos taken within the last 6 months. Photos must meet the guidelines. The county is not currently offering photo services. 

      Schedule an appointment

      You’ll need to schedule an appointment online. Appointments will be 30 minutes long. We’ll call you the morning of to confirm your time and make sure you have everything you need for a successful appointment. 

      Fill out the form

      Visit the state department’s website to download the DS-11 form for new passports.

      • Use black ink to fill out the form.
      • Do not use whiteout.
      • DO NOT SIGN IT. Your signature needs to be witnessed. 
         

      Bring identification to Records Management

      With the child present, both parents or legal guardians must apply in person and present:

      • Certified copy of the child’s birth certificate or certificate of naturalization
      • Evidence that you both are the parents or guardians
      • Valid photo ID (two pieces may be requested)

      If the second parent is not available to sign, the appearing parent must:

      • Do the above and present evidence of:
        • Certified documentation of sole legal custody of the child, or
        • Notarized written consent (form DS-3053) of the other parent for the issuance of the passport with a photocopy of valid ID front and back.

      Get your passport in the mail

      The amount of time it takes to receive a passport in the mail may vary depending on State Department processing times.

      • Routine service up to 12 weeks
      • Expedited service up to 6 weeks
      • For emergency travel needs, you can call the Seattle Passport Services at 1-877-487-2778

      Keep in Mind/Tips

      For more information, please contact Records Management at 503-655-8323 or recordsmanagementinfo@clackamas.us.

      Information for adults renewing 10-year passports is available online at National Passport Information Center

      Fees payable by check or money order only. No cash, credit or debit cards accepted.

      Passport fees and County fees are payable by separate checks or money orders.