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Many agencies in Clackamas County which offer housing and services to people who are homeless participate in the Homeless Management Information System (HMIS). The HMIS is designed to collect data on the housing and services provided to clients. The system is secure and protects the privacy of individual clients. This statewide HMIS is administered by the City of Portland. The software product used in Clackamas County is ServicePoint by Bowman Systems.

All questions about HMIS should be directed to:
Margie James
HMIS System Administrator
503-650-5663
mjames@co.clackamas.or.us

Current documents and forms

Policy and Procedure for Programs using HMIS:

• Policy and Procedures
• Participation Agreement
• Community Data Standards
• Data Expectations and Exceptions
• User Agreement
• User Agreement – Special Conditions
• Remote Access Policy
• Remote Access Agreement
• Privacy Notice to Clients of Uses of Disclosure
• Privacy Notice to Clients of Uses of Disclosure for posting
• HMIS Data Quality and Training Plan
• HMIS Agreement between Clackamas County Community Development Division and the Continuum of Care

Definitions for HMIS Users:

• Housing Status Definitions
• Race Definitions
• HUD Homeless Definitions 2012

Forms and Reference Documents for HMIS Data Entry:

• Annual Review (RARE) Data Collection Tool - v1 for singles
• Annual Review (RARE) Data Collection Tool - v2 for families
• Annual Review in HMIS Tutorial
• HMIS Generic Workflow Tutorial

Reports generated from HMIS:

• Annual Homeless Assessment Report (AHAR) for 2012

Content provided by Community Development