Business Meeting - Sept. 17, 2026

Agenda

CALL TO ORDER

• Roll Call
• Pledge of Allegiance

1. PUBLIC COMMUNICATION (The Chair of the Board will call for statements from citizens regarding issues relating to County government. It is the intention that this portion of the agenda shall be limited to items of County business which are properly the object of Board consideration and may not be of a personal nature. Testimony is limited to three (3) minutes. Comments shall be respectful and courteous to all.)
   Please note, the ideas expressed during public communication do not necessarily reflect the ideas or beliefs of Clackamas County or the Board of County Commissioners.
2. HOUSING AUTHORITY CONSENT AGENDA (The following Items are considered routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
   1. Approval of a Personal Services Contract with Epic Land Solutions for relocation of public housing residents. Total Agreement Value is $1,800,000 for three years. Funding is through U.S. Department of Housing and Urban Development. No County General Funds are involved.
3. PREVIOUSLY APPROVED LAND USE ISSUE (No public testimony on this item.)
   1. Adoption of a Previously Approved Comprehensive Plan Map Amendment and Zone Change in File Nos. Z0437-25 and Z0438-25.
4. PRESENTATION (Following are items of interest to the citizens of the County)
   1. 2026 National Association of Counties Award.
5. PUBLIC HEARINGS (The following items will be individually presented by County staff or other appropriate individuals. Persons appearing shall clearly identify themselves and the department or organization they represent. In addition, a synopsis of each item, together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)
   1. Approval of a Supplemental Budget for Fiscal Year 2026-2027.  Fiscal impact is net increase in appropriations of $13,214,990. Funding is through Beginning Fund Balance, Charges and Fees, Federal, State and Local Funding, and an increase of $88,000 of County General Funds.
   2. Approval of Board Orders to authorize borrowing and the Issuance of Tax-Exempt Revenue Bonds for the Clackamas County Recovery Campus, in an amount not to exceed $10,300,000. Funding is through bond purchasers. No County General Funds are involved.
6. CONSENT AGENDA (The following Items are considered routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
   1. Elected Officials
      1. Approval of Previous Business Meeting Minutes – BCC
   2. Technology Services
      1. Approval of Amendment #3 to a Service Level Agreement with the City of Happy Valley for a new dark fiber connection from City Hall to the Police Building. Amendment Value is $3,144 for 1 year with a total contract value of $183,936 for 15 years.  Funding is through the City of Happy Valley.  No County General Funds are involved.
      2. Approval of an Intergovernmental Agreement with TriMet for shared resources for a new fiber optic project.  IGA Value is $21,765 in the form of contributed material and labor.  Funding is through TriMet.  No County General Funds are involved.
      3. Approval of two Change Orders to a Contract with North Sky Communications for added scope of work.  Change Order Value is $617,247 with a total contract value of $3,109,237.  Funding is through American Rescue Plan Act funds. No County General Funds are involved.
      4. Approval of a Board Order authorizing a Purchase Order to Oracle America Inc. to renew the Technical Support Contract for PeopleSoft Finance and HR Systems. Total Contract Value is $769,201.92 for a 1 year term.  Funding is through departmental allocations, which may include a small portion of budgeted County General Funds.
   3. Health, Housing & Human Services
      1. Approval of a Subrecipient Grant Agreement with Project Quest for a non-opioid pain management services. Agreement Value is $300,011.25 for 12 months. Funding is through Opioid Settlement Funds. No County General Funds are involved.
      2. Approval of Amendment #3 to an Intergovernmental Agreement with Multnomah County for the provision of services to Clackamas County veterans. Amendment value is $491,513.39 for a new total Agreement value of $858,458.12 for five years. Funding is through the U.S. Department of Veterans Affairs. No County General Funds are involved
      3. Approval of a Subrecipient Grant Agreement with Central City Concern for Chez Ami mental health housing operations. Agreement Value is $156,311.60 for 12 months.  Funding is through Oregon Health Authority. No County General Funds are involved.
      4. Approval of Revenue Amendment #1 to an Intergovernmental Agreement with Gladstone School District for mental health in-classroom support and counseling to the student and their family. Amendment value is $56,600 for 1 year. Total agreement value is $113,200 for 2 years and 3 months. Funding is through Gladstone School District. No County General Funds are involved.
7. WATER ENVIRONMENT SERVICES CONSENT AGENDA (The following Items are considered routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
   1. Approval of Amendment #1 to Contract #1120 with Parametrix, Inc for engineering services and design of Phase 2 of the Kellogg Creek Water Resource Facility Disinfection Project.  Amended value is $998,923.35, increasing total contact value to $1,469,625.35. Funding is through WES Sanitary Sewer Construction Funds.  No County General Funds are involved.
   2. Approval of a Board Order to purchase a 2027 tanker truck Western Star 49X – DD15 with Allison Transmission from Premier Truck Group of Portland.  Value is $441,859.40.  Funding is through WES Sanitary Sewer Construction funds.  No County General Funds are involved.
8. COUNTY ADMINISTRATOR UPDATE
9. COMMISSIONER COMMUNICATION

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County's Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel.

Draft minutes

Call to Order

Chair Roberts called the meeting to order, and the Board conducted roll call and the Pledge of Allegiance.

Chair Roberts; Commissioner Savas; Commissioner Helm; Commissioner Schrader; Commissioner West, participating online.

County Administrator Gary Schmidt, County Counsel Billy Williams, and Interim Clerk Caroline Hill were also identified at roll call. 

Public Communication

Les Poole testified virtually regarding civility during the election season, cost-of-living pressures, transportation, and uncertainty concerning the Sheriff’s Office. Ross Hemminger testified in person regarding Commissioner West’s public service and personal support during Hemminger’s recovery from alcoholism. No other public testimony was offered. 

Housing Authority of Clackamas County

The Board recessed as the Board of County Commissioners and convened as the Housing Authority of Clackamas County Board. Resident Commissioner Leenstra was absent. The consent agenda contained a personal-services contract with Epic Land Solutions for relocation of public-housing residents, valued at $1.8 million over three years and funded through the U.S. Department of Housing and Urban Development. 

Motion: Commissioner Helm moved to approve the Housing Authority Consent Agenda; Commissioner West seconded. No further discussion occurred. Motion passed 5–0. 

Commissioner West — Aye

Commissioner Schrader — Aye

Commissioner Helm — Aye

Commissioner Savas — Aye

Chair Roberts — Aye

Comprehensive Plan Map Amendment and Zone Change

Assistant County Counsel Caleb Hugel presented an order approving Comprehensive Plan Map Amendment and Zone Change files Z0437-25 and Z0438-25 for property at 33532 South Croft Road, changing the designation from agriculture and exclusive farm use to rural and industrial. The Planning Commission previously recommended approval 9–0, and the Board had previously approved the application 4–0 with staff-recommended conditions. Findings supporting the decision were attached to the proposed order. Commissioner Schrader had been absent from the earlier Board hearing and was advised that abstention was appropriate unless the record had been reviewed. 

Motion: Commissioner Helm moved to adopt the Board order approving the Comprehensive Plan Map Amendment and Zone Change for files Z0437-25 and Z0438-25; Commissioner Savas seconded. Motion passed 4–0, with one abstention. 

Commissioner Savas — Aye

Commissioner Schrader — Abstain

Commissioner Helm — Aye

Commissioner West — Aye

Chair Roberts — Aye

2026 National Association of Counties Achievement Awards

Interim Public and Government Affairs Director Nancy Bush presented recognition of two county programs receiving 2026 National Association of Counties Achievement Awards: the Sunrise Corridor Community Visioning Project and the Community Planning Organization Awareness Program. The Sunrise project engaged more than 1,500 residents, businesses, and stakeholders, produced a vision plan and implementation roadmap with more than 100 actionable strategies, and secured $12.5 million in regional flexible funding. The CPO awareness initiative used advertising, marketing materials, newsletters, training, and informational tools and was credited with reactivating three dormant CPOs and substantially increasing website traffic. 

Commissioners Helm, Schrader, Savas, West, and Chair Roberts praised staff, volunteers, community participation, and national recognition of the programs. Discussion particularly emphasized the Sunrise Corridor’s long history, recent momentum, and the importance of CPOs to unincorporated communities. 

Public Hearing — Fiscal Year 2026–2027 Supplemental Budget

Budget Manager Sandra Montoya presented a supplemental budget with a net increase in appropriations of $13,214,990, funded through beginning fund balance, charges and fees, federal, state, and local funding, including an $88,000 increase in county general funds. Seven of eight adjustments concerned CCSO; the eighth concerned Health, Housing, and Human Services funding for the Recovery Campus. 

Commissioner West asked for clarification regarding the more granular CCSO budget structure. Montoya explained that the adopted budget now controls spending at the program and individual category level, meaning certain transfers between programs or expenditure categories must return to the Board. Commissioner Savas clarified that moving an individual between existing positions does not itself require Board action; a position or budgetary change may. No public testimony was offered. 

Motion: Commissioner West moved to adopt the supplemental budget resolution as recommended by staff; Commissioner Schrader seconded. Commissioner Savas expressed support and said the more detailed process should improve understanding of departmental costs. Motion passed 5–0. 

Commissioner Helm — Aye

Commissioner West — Aye

Commissioner Schrader — Aye

Commissioner Savas — Aye

Chair Roberts — Aye

Public Hearing — Recovery Campus Financing

Montoya presented proposed Board orders authorizing borrowing and tax-exempt financing for the Clackamas County Recovery Campus in an amount not to exceed $10.3 million. The approximately $45 million project consists of two buildings at 15301 SE 92nd Avenue: one for withdrawal management, residential treatment, and support services, and another for transitional housing and outpatient services. FORA Health was identified as the operator. Montoya reported that a $2.5 million federal earmark had been confirmed, reducing expected financing to slightly below $8 million. Repayment would come from opioid settlement funds rather than county general funds. 

Commissioner Helm emphasized the opioid-settlement repayment source. Commissioner West discussed the combination of funding sources and the importance of the newly confirmed federal and state funding. Commissioner Savas discussed the phased development strategy and use of braided funding. No public testimony was offered. 

Motion 1: Commissioner Helm moved to adopt the Board order authorizing borrowing of an amount not to exceed $10.3 million for the Recovery Campus and delegating necessary actions to the County Finance Director and Budget Manager; Commissioner Savas seconded. Motion passed 5–0. 

Commissioner West — Aye

Commissioner Schrader — Aye

Commissioner Helm — Aye

Commissioner Savas — Aye

Chair Roberts — Aye

Motion 2: Commissioner Savas moved to adopt the Board order approving issuance of tax-exempt financing by the county; Commissioner West seconded. No further discussion occurred. Motion passed 5–0. 

Commissioner Savas — Aye

Commissioner Helm — Aye

Commissioner Schrader — Aye

Commissioner West — Aye

Chair Roberts — Aye

Board of County Commissioners Consent Agenda

The consent agenda included previous business-meeting minutes and agreements, amendments, change orders, grants, and purchase authorizations involving Technology Services and Health, Housing, and Human Services. Items included agreements involving the City of Happy Valley, TriMet, North Sky Communications, Oracle America, Project Quest, Multnomah County, Central City Concern, and Gladstone School District. No item was removed. 

Motion: Commissioner Schrader moved to approve the consent agenda as read; Commissioner Helm seconded. No further discussion occurred. Motion passed 5–0. 

Commissioner Schrader — Aye

Commissioner Savas — Aye

Commissioner West — Aye

Commissioner Helm — Aye

Chair Roberts — Aye

Water Environment Services Consent Agenda

The Board recessed as the Board of County Commissioners and convened as the Water and Environment Services Board of Directors. The sole consent item was Amendment No. 1 to Contract No. 1120 with Parametrics, Inc. for engineering and design services for Phase 2 of the Kellogg Creek Water Resource Facility Disinfection Project. The amendment value was $998,923.35, bringing the contract total to $1,469,625.35, funded through WES Sanitary Sewer Construction Funds. 

Motion: Commissioner West moved to approve the Water Environment Services Consent Agenda as read; Commissioner Schrader seconded. No further discussion occurred. Motion passed 5–0. 

Director West — Aye

Director Helm — Aye

Director Schrader — Aye

Director Savas — Aye

Chair Roberts — Aye

County Administrator Update

County Administrator Gary Smith recognized Public Health program planner Katie Knutson for work with the Native American Youth and Family Center’s family shelter. Public Health had helped secure $25,000 for projects supporting Indigenous people experiencing homelessness and substance use disorder. No motion or vote occurred. 

Commissioner Communication

Commissioner Schrader reported on the National Association of Counties Mid-Size County Caucus and discussed the prior evening’s NCPRD meeting, emphasizing parks, open space, equity, and the needs of unincorporated communities.

Commissioner Savas discussed NCPRD agreements and the Board’s policymaking role, as well as concerns about businesses leaving Oregon and resulting economic pressures. 

Commissioner West discussed NCPRD, Oregon employment and economic conditions, and Commissioner West’s concurrent service as a Clackamas County Commissioner and part-time Junction City Administrator through the end of the year.

Commissioner Helm reported on an Association of Oregon Counties District 8 meeting, state fiscal concerns, the NCPRD agreements and DAC work, and an upcoming Hoodland CPO meeting concerning a walk-bike path. 

Chair Roberts discussed the District 8 meeting and state fiscal pressures, possible expenditure reforms, mental-health issues, county deflection-program information, NCPRD and DAC work, community fall events, a multi-county marijuana enforcement action, and volunteer Carol Anderson Neff’s service with Gleaners of Clackamas County.

Following commissioner communication and Chair Roberts’ volunteer recognition, Chair Roberts adjourned the meeting.