The Hamlet of Beavercreek Board Meeting - March 20, 2025

Agenda

March 20, 2025 @ 7:00PM
Board Attendees
➔ Chair: Tammy Stevens
➔ Vice-Chair: Bill Merchant
➔ Treasurer: Cheryl Buchert
➔ Secretary/Corresponding Secretary: Gina McMurry
➔ Directors at Large: Mark Hillyard, Joe Matteo, Kenny Sernach

1. Call to Order- Called to order 7:06PM
2. Ray and Kari Jacobs Presentation to the Board
3. Land Use Applications
   1. Z0060-25 Kim Reynolds, 15684 S Thayer Road, Oregon City, zoned RRFF5, 24.2 acres, requesting a variance to reduce the front yard set back from 30 feet to 10 feet from the shared Measure 49 access drive to the existing dwelling.
   2. Z0009-25 Christian Soto, 14331 S Morency Lane, Oregon City, zoned RRFF5, 3.24 acres, requesting a new temporary home for care. Input due from Board.
4. Land Use Activities/Decisions
   1. Z0033-25 Glen & Karina Mitchell, 21260 S Mountain Meadow Road, Beavercreek, zoned Timber, 4 acres, requesting a property line adjustment
   2. Z0034-25 property owner Dennis Pikkarainen Trustee, applicant Kenneth & Nicole Matias, 17275 S Killdeer Road, Beavercreek, zoned Timber, requesting a property line adjustment (2 of 2). Approved subject to conditions.
   3. Z0070-25 property owner Beth Koch Trustee, applicant Brian Koch, 16319 S Moore Road, Oregon City, zoned RRFF5, 1 acre, requesting the renewal of a level 2 home occupation permit. Approved subject to conditions.
5. Bill Merchant, Vice-Chair
   1. Region 1 Area Commission on Transportation (R1ACT)
   2. Community Planning Organization (CPO) Summit
   3. Clackamas County Committee for Community Involvement (CCI) – HB2950
   4. Vehicle Registration Fee – Hwy 213 & Beavercreek Road Intersection
   5. Reader Board Options
6. Cheryl Buchert, Treasurer
   1. Treasurer’s Report
   2. Boosters Welcome Committee Report
   3. Registrar List
7. Gina McMurry, Secretary & Corresponding Secretary
   1. Approval of minutes, February Board & Community Meetings
   2. Hamlet Secretary Manual and Treasurer Manuel Button on the County’s Hamlet Website
8. Mark Hillyard, Director at Large
   1. Park Committee
      1. April 19th, 2025, Easter Egg Hunt
   2. Clackamas County Coordinating Committee (C4) - Hamlet Representation (in person)
   3. Land Use Attorney
9. Kenny Sernach, Director at Large
   1. Clackamas County Coordinating Committee (C4) - CPO Representation & Executive Committee.
   2. Intersection Conceptual Recommendations.
   3. Carus Schoolhouse Committee Tie Breaker
10. Joe Matteo, Director at Large
    1. Clackamas Soil and Water Conservation District Board Member
11. Miscellaneous Topics
    1. NAMI Stand-up(s) Against Stigma Comedy Night March 14th.
    2. PGA’s Emergency Preparedness/Evacuation Focus Group, Redland Grange, March 3rd (4-days notice)
    3. Beavercreek PTO – Spring Carnival May 31st 12-3, Hamlet Booth
    4. Mya Ganzer, Planner, Pedestrian & Bikeway Advisory Committee; recruiting for new members.
    5. Beavercreek Road – Jurisdiction of Oregon City
    6. House Bill 3419 – Wells
    7. Beavercreek Emergency Preparedness Fair & Town Hall March 29 10-4 at the Grange.
    8. BCC Replacement of Melissa Fireside
    9. PGE Responses to February’s Community Meeting
12. March 26, 2025, Community Meeting, Beavercreek Grange #276
    1. Agenda
    2. Guest Speaker(s) Brandi Johnson, LoveOne
    3. Grange - Open at 6:15PM, refreshments, registrar, and misc.
    4. Future Guest(s): April Shawn Olson, Fire Marshal, Clackamas Fire District #1; May Sam Leininger, CSWCD, WeedWise (Tansy & Scotchbroom); June Gary Marschke, National Alliance of Mental Illness (NAMI); July Daniel Nibouar, Wildfire Prevention; August Clackamas County Sheriff or Under Sheriff; September Amy Landvoigt, Water Master;
    5. Other Speaker ideas
       1. Oregon Agricultural Trust (OAT), Code Enforcement, Oregon City School
          District – Transportation Principle & PTO Chair, Health Housing and
          Human Services (H3S), Sheriff’s Deputy & Detective (Homelessness, etc.),
          Sheriff’s Canine Unit, Vector Control, Clackamas River Water, United
          States Postal Service (USPS), Bryn Seion (the Welsh church), Craig
          Roberts, BCC Chair; Emergency and Wildfire Prevention; etc.

Adjourn

Minutes

March 20, 2025 7:00PM
Board Attendees
➔ Chair: Tammy Stevens
➔ Vice-Chair: Bill Merchant
➔ Treasurer: Cheryl Buchert
➔ Secretary/Corresponding Secretary: Gina McMurry
➔ Directors at Large: Mark Hillyard - excused absence, Joe Matteo, Kenny Sernach -
unexcused absence

1. Call to Order - Called to order 7:06PM
2. Ray and Kari Jacobs Presentation to the Board - Thoughtful & thorough powerpoint presentation by Ray & Kari that covered: a) why Beavercreek, OR (family/community) and b) what they intend to do with their land (RA1 2.8 acre, can subdivide) as it relates to stewardship, sustainability, and green building. Some great questions by the board, they took some recommendations of folks to further connect with as they progress through Land Use.
3. Land Use Applications - These were reviewed by the board with no questions. The first one to be presented at the community meeting on March 26th. Tammy invited the applicants to the meeting. The second one, board input only as application originally sent to wrong CPO.
   1. Z0060-25 Kim Reynolds, 15684 S Thayer Road, Oregon City, zoned RRFF5, 24.2 acres, requesting a variance to reduce the front yard set back from 30 feet to 10 feet from the shared Measure 49 access drive to the existing dwelling.
   2. Z0009-25 Christian Soto, 14331 S Morency Lane, Oregon City, zoned RRFF5, 3.24 acres, requesting a new temporary home for care.
4. Land Use Activities/Decisions - Tammy noted these are approved subject to conditions. No concerns by the board.
   1. Z0033-25 Glen & Karina Mitchell, 21260 S Mountain Meadow Road, Beavercreek, zoned Timber, 4 acres, requesting a property line adjustment (1 of 2). Approved subject to conditions.
       
   2. Z0034-25 property owner Dennis Pikkarainen Trustee, applicant Kenneth & Nicole Matias, 17275 S Killdeer Road, Beavercreek, zoned Timber, requesting a property line adjustment (2 of 2). Approved subject to conditions.
   3. Z0070-25 property owner Beth Koch Trustee, applicant Brian Koch, 16319 S Moore Road, Oregon City, zoned RRFF5, 1 acre, requesting the renewal of a level 2 home occupation permit. Approved subject to conditions.
5. Bill Merchant, Vice-Chair
   1. Region 1 Area Commission on Transportation (R1ACT) - Haven’t met yet.
   2. Community Planning Organization (CPO) Summit - Haven’t met yet.
   3. Clackamas County Committee for Community Involvement (CCI) – HB2950 -Haven’t met yet, but scheduled for this week.
   4. Vehicle Registration Fee – Hwy 213 & Beavercreek Road Intersection - Discussed
      current funding.
   5. Reader Board Options - On Bill’s to do list.
   6. Zoom - Bill to send credentials to Gina to manage going forward.
6. Cheryl Buchert, Treasurer
   1. Treasurer’s Report - Cheryl emailed these out in advance. Tammy asked if there were any questions/comments from the board? None.
   2. Boosters Welcome Committee Report
   3. Registrar List - The board decided we will keep this for voting (eligibility) & marketing purposes (mailing & emailing lists), but the County said they no longer
      need it submitted to them for refreshment reimbursement.
7. Gina McMurry, Secretary & Corresponding Secretary
    
   1. Approval of minutes, February Board & Community Meetings - Accepted by
      acclamation.
   2. Hamlet Secretary Manual and Treasurer Manuel Button on the County’s Hamlet Website - Discussed as a board. We could do this, but there is a broader training
      being developed by the County in conjunction, so we are waiting to see how we best partner for: a) board position training and b) CPO training.
   3. AI - automated, timely & accurate meeting minutes. Bill thinks Zoom can do this by transcribing, and highlighting the main points. Tammy pointed out “its a book”; so will review and move forward with another company if this doesn’t meet the objectives.
8. Mark Hillyard, Director at Large - absent. Tammy briefly covered these portions.
   1. Park Committee
      1. April 19th, 2025, Easter Egg Hunt - moving along as planned. Tammy to discuss the process for approval of written materials with the committee.
   2. Clackamas County Coordinating Committee (C4) - Hamlet Representation (in person) - Will get report at next board meeting.
   3. Land Use Attorney - No update.
9. Kenny Sernach, Director at Large - absent. Tammy briefly covered these portions.
   1. Clackamas County Coordinating Committee (C4) - CPO Representation & Executive Committee - Will get report at next board meeting.
   2. Intersection Conceptual Recommendations - Will get report at next board meeting.
   3. Carus Schoolhouse Committee Tie Breaker - Tammy advised the Committee that Kenny is willing to be that vote as needed.
10. Joe Matteo, Director at Large
    1. Clackamas Soil and Water Conservation District Board Member - Barn is failing. CSWCD is looking for community input on its “importance” to the committee. Board discussed it as part of the original approval, and that the barn is important itself and for community classes along with the upper pond. The lean-to (that was built after the fact), is of less importance. Will discuss with the community at the upcoming meeting.
11. Miscellaneous Topics
    1. NAMI Stand-up(s) Against Stigma Comedy Night March 14th. Was widely
       distributed.
    2. PGA’s Emergency Preparedness/Evacuation Focus Group, Redland Grange, March 3rd (4-days notice) Was widely distributed. Bill to take back to his committee
       meetings that with more notice, we could have arranged for attendance.
    3. Beavercreek Parent Teacher Organization (PTO) – Spring Carnival May 31st 12-3, Hamlet Booth - Tammy and Cheryl will have a table representing The Hamlet.
    4. Mya Ganzer, Planner, Pedestrian & Bikeway Advisory Committee; recruiting for new members. - Tammy to attend the upcoming Planning Commission work session.
    5. Beavercreek Road – Jurisdiction of Oregon City - The board discussed the need to attend more of these Oregon City Council meetings and perform due diligence as
       this progresses along.
    6. House Bill 3419 – Wells - No further updates.
    7. Beavercreek Emergency Preparedness Fair & Town Hall March 29 10-4 at the Grange. This should be a great event. The Hamlet will be represented by Mark & Cindy Hillyard.
    8. BCC Replacement of Melissa Fireside - Discussed endorsements and decided if anyone wanted to endorse, they would do so as private citizens.
    9. PGE Responses to February’s Community Meeting - Tammy forwarded their response and will read it during the upcoming Community meeting. PGE was thoughtful & thorough following through on all action items.

12. March 26, 2025, Community Meeting, Beavercreek Grange #276

    1. Agenda
    2. Guest Speaker(s) Brandi Johnson, LoveOne
    3. Grange - Open at 6:15PM, refreshments, registrar, and misc.
    4. Future Guest(s): April Shawn Olson, Fire Marshal, Clackamas Fire District #1; May Sam Leininger, CSWCD, WeedWise (Tansy & Scotchbroom); June Gary Marschke,National Alliance of Mental Illness (NAMI); July Daniel Nibouar, Wildfire Prevention; August Clackamas County Sheriff or Under Sheriff; September Amy Landvoigt, Water Master;
    5. Other Speaker ideas
       1. Oregon Agricultural Trust (OAT), Code Enforcement, Oregon City School District – Transportation Principle & PTO Chair, Health Housing and Human Services (H3S), Sheriff’s Deputy & Detective (Homelessness, etc.), Sheriff’s Canine Unit, Vector Control, Clackamas River Water, United States Postal Service (USPS), Bryn Seion (the Welsh church), Craig Roberts, BCC Chair; Emergency and Wildfire Prevention; etc.
    6. Change to voting - Discussed adding names/positions of those board members casting CPO votes per recent State training. Corresponding secretary has made adjustments as of now.
    7. HOW we meet - Zoom, In Person, Hybrid - Zoom/In Person.
       1. Discussed pro’s/con’s and will continue to monitor.

    Adjourn - Meeting adjourned at 9:30PM