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Meetings

Social Services

Developmental Disabilities Council - March 23, 2026

Developmental Disabilities Council - March 23, 2026

Meeting materials

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Free language assistance services are available for this meeting. Contact 503-655-8640 (48-hour notice needed).

Agenda

FACILITATOR: Sara Lambert
NOTE TAKER: Malika Renard

  • Bruce Bruns (indiv/family), term ends 9/30/27
  • Lyrra Fox (indiv/family), term ends 9/30/27
  • Christina Goff (indiv/family), term ends 9/30/27
  • Colleen Johnston (indiv/family), term ends 5/1/27
  • Sara Lambert (provider), term ends 1/1/27
  • Lisa Ledson (indiv/family member), term ends 12/1/27
  • John Merrick (advocate), term ends 6/30/26
  • Sara Szwarc (indiv/family), term ends 5/1/27
  • Ann Wilkinson (provider), term ends 9/30/27
  • Amy Butler (CDDP employee)
  • Kim Cota (CDDP employee)
  • Stacie Mullins (CDDP employee)
  • Malika Renard (CDDP employee)
  • Tracy Garrel (Social Services Division Director)
  • Catherine West (Guest, CDDP employee)
TimeAgenda
4:30 – 5:15 pm

***Reminder-council meeting will start recording***

  • Call to order, establish quorum (5 members present). 
  • Approval of February 23, 2026 minutes.
  • May meeting reschedule permanently (Memorial Day) A week ahead?
  • Program Updates – Stacie Mullins or Kim Cota
  • QA Department Updates – Amy Butler
  • DD Advisory Council Membership/Recruitment Update – Malika Renard or Amy Butler
  • Bylaws Update – Amy Butler

5:15 -

5:40pm

 

  • Annual Agenda Planning – Sara Lambert

5:40 -

5:45pm

 

 

5:45 – 6 pm

 

Open floor (Council) 

Public comment (Public)

Next Meeting

April 27, 2026, 04:30pm-06:00pm 

Next agenda topics: TBD

Minutes

FACILITATOR: Sara Lambert
NOTE TAKER: Malika Renard

Present:

  • Colleen Johnston (indiv/family), term ends 5/1/27
  • Sara Lambert (provider), term ends 1/1/27
  • John Merrick (advocate), term ends 6/30/26
  • Sara Szwarc (indiv/family), term ends 5/1/27
  • Ann Wilkinson (provider), term ends 9/30/27
  • Kim Cota (CDDP employee)
  • Stacie Mullins (CDDP employee)
  •  
  • Malika Renard (CDDP employee)
  • Tracy Garrel (Social Services Division Director)

Absent:

  • Bruce Bruns (indiv/family), term ends 9/30/27
  • Lyrra Fox (indiv/family), term ends 9/30/27
  • Christina Goff (indiv/family), term ends 9/30/27
  • Lisa Ledson (indiv/family member), term ends 12/1/27

Guests:

  • McKenzie Roller
  • Mrs. Roller

Time

Minutes
4:30 – 5:15 pm

Welcome!

Quorum met.

No edits to February minutes. Chair moves to approve, Colleen seconds. Minutes Approved.

Regarding scheduling, JM recommends looking at March 2027 scheduling to avoid Spring Break weeks. No objections on moving May’s meeting permanently to the third week of May. Chair moves to approve, CJ seconds. May meetings to be permanently moved to third week of May. May 18th, this year. Unanimously approved.

SM updates that the Bylaws editing per the County format is taking some time. Since the DD Advisory Council spent a good amount of time on this last year, we are prioritizing retaining the Council’s intents and perspective as we merge our edits with the County’s mandated format and wording. Main edits will surround the operationalization of the Bylaws, explaining how things work within our Council.

Events have been forwarded to DD Advisory Council members via email about I/DD community members contribute or attend information sessions in upcoming weeks. 
Rule hearing: April 22, 2026, at 11 a.m.

Register to provide comments

Please participate in the Social Services survey on our Mission, Vision and Values statement, we would appreciate your input

No QA Updates this meeting.

Recruitment has been sent to PGA for approval. More to come soon.

5:15 -

5:40pm

 

Chair presents the proposed DD Advisory Council Annual Agenda outlined for 2026-27. This Agenda will be attached to the email I will send out prior to our April meeting once approved. Please remember the Council does not meet in July, August, November and December.

JM asks the Chair for ten minutes on the September 2026 agenda.

Agenda is passed after motion by Chair, seconded by JM, and voted on unanimously by the DD Advisory Council.

5:40 -

5:45pm

 

Sara S. brings the letter back to the table for quick discussion. Tracy Garell, Social Services Director, will continue to work with Sara and also Mary Rumbaugh, H3S Director on this important matter. More to come soon.

5:45 – 6 pm

 

Ann W. brings concerns forward that there are no established written processes to follow for all the different steps of the DD Program and that something is needed going forward to clarify processes  and timelines for individuals and families. Stacie M. agrees and suggests that this could perhaps be a task that a DD Council committee could work on.

Guest McKenzie Roller does comment on the processes subject and how something written would truly be helpful to the community, especially new individuals and their families.

Meeting is adjourned 5 minutes early. Chair moves to end meeting, Ann seconds.

Next Meeting

Chat:

16:47:40    From Tracy Garell (she/her)-Clackamas 

16:48:12    From Tracy Garell (she/her)-Clackamas : Mission, Vision & Values survey for Social Services

17:21:47    From Stacie Mullins (She/her)