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Board of County Commissioners' Business Meeting (In-Person and Virtual Meeting) - June 24, 2021 *Revised

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Beginning Board Order No. 2021-49

CALL TO ORDER

  • Roll Call
  • Pledge of Allegiance

Ice Storm Updates

COVID Updates

I. HOUSING AUTHORITY OF CLACKAMAS COUNTY PUBLIC HEARING (The following items will be individually presented by County staff or other appropriate individuals. Persons appearing shall clearly identify themselves and the department or organization they represent. In addition, a synopsis of each item, together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)

  1. Resolution No. 1955 Approving the Housing Authority of Clackamas County FY 2021- 2022 Budget for the period of July 1, 2021 through June 30, 2022. The budget is for $74,704,477.

II. PUBLIC HEARINGS (The following items will be individually presented by County staff or other appropriate individuals. Persons appearing shall clearly identify themselves and the department or organization they represent. In addition, a synopsis of each item, together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)

  1. Second Reading of County Parks Fine and County Code Changes – first reading on 6/10/21 (Tom Riggs, Business and Community Services)
  2. Approval of a Board Order Approving Solid Waste Management Fee Adjustments for Collection Service (Eben Polk, Department of Transportation and Development)
  3. Approval of a Clackamas County Supplemental Budget Resolution for Fiscal Year 2020-2021. Increase in appropriations of $6,646,390 funded through Fund Balance, Federal and State Operating Grants, and Interfund Transfers (Sandra Montoya, Finance)
  4. Approval of Resolution _______ for Bid Exemption and Authorization to use the CM/GC RFP Procurement Method for Oak Lodge and Gladstone Community Project (Sarah Eckman, Business and Community Services)

III. NORTH CLACKAMAS PARKS & RECREATION DISTRICT PUBLIC HEARING

  1. Approval of Resolution _______ for a North Clackamas Parks and Recreation District Supplemental Budget (Less than Ten Percent and Budget Reduction) for FY 2020-21 (Sarah Eckman, North Clackamas Parks and Recreation District)

IV. WATER ENVIRONMENT SERVICES PUBLIC HEARING

  1. Approval of Resolution _______ for a Water Environment Services Supplemental Budget for Fiscal Year 2020-21 (Chris Storey, Water Environment Services)

V. CONSENT AGENDA (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)

A. Health, Housing & Human Services

  1. Approval of a Local Subrecipient Agreement with Children’s Center to Provide Child Abuse Medical Assessments. $181,800 funded through County General Fund. – CFCC
  2. Approval of a Subrecipient Grant Amendment #3 with Community Living Above to provide Youth Marijuana and Substance Abuse Prevention Efforts in West Linn/Wilsonville. Amendment #3 adds $30,000 for a maximum value of $120,000 and extends the end date to June 30, 2022. Funded through marijuana Tax Revenue. No County General Fund involvement. – CFCC
  3. Approval of a Local Subrecipient Grant Agreement Amendment #2 with Todos Juntos to provide Kindergarten Readiness Partnership and Innovation Services. Amendment #2 adds $67,630 for a maximum value of $286,341 and extends the end date to September 30, 2021. Funded through the state of Oregon. No County General Fund involvement. – CFCC
  4. Approval of a Local Grant Agreement with Clackamas Women’s Services for Shelter/Advocacy and Crisis Domestic Violence Services. $214,696 funded through County General Fund. – CFCC
  5. Approval of a Subrecipient Grant Amendment #3 with Northwest Family Services for Youth Marijuana and Substance Abuse Prevention Efforts in North Clackamas Middle Schools. Amendment #3 adds $90,000 for a maximum value of $360,000 and extends the date to June 30, 2022. Funded through the Clackamas County Marijuana Tax Revenue. No County General Fund involvement. – CFCC
  6. Approval of a Local Subrecipient Grant Agreement with Northwest Family Services for Children of Incarcerated Parents and Parenting Inside Out Services. Funded through County General Fund, ($72,000), State of Oregon Funds ($40,000), and Juvenile Funds ($10,000), for a Total of $122,000. - CFCC
  7. Approval of a Local Subrecipient Grant Agreement with Northwest Family Services for Casa Esperanza – Culturally Specific Domestic Violence Shelter and Services. $117,225 funded though County General Fund. –CFCC
  8. Approval of a Local Subrecipient Grant Amendment #4 with Northwest Family Services for Student Resource Coordination. Amendment #4 adds $60,000 for a maximum of $330,950. Funded through the Behavioral Health and Children, Family, and Community Connections Marijuana tax funds. No County General Fund involvement. – CFCC
  9. Approval of Amendment #01 to the Intergovernmental Agreement #166036 with the State of Oregon, Acting by and through its Oregon Health Authority, for the Operation and Financing of Community Mental Health, Addiction Treatment, Recovery & Prevention Services, and Problem Gambling Programs. Amendment #01adds $407,520 increasing the maximum value to $8,732,212.18. Funded through the State of Oregon. No County General Fund involvement. – Behavioral Health
  10. Approval for a Revenue Agreement with CareOregon for the Primary Care Payment Model Program – Per Member Per Month Incentive Program. There is no maximum agreement, revenue is based on number of clients reported. No County General Fund involvement. – Health Centers
  11. Approval of an Intergovernmental Agreement with Clackamas Fire District #1 for the Project Hope Program. Contract maximum is $40,487.20 Funded through the University of Baltimore Combating Opioid Overdose through Community Level Intervention Initiative. No County General Fund involvement. – Public Health
  12. Approval of Amendment #1 to the Intra-Agency Agreement with Clackamas Health Centers Division for School Based Health Centers operating funds. The maximum agreement value is $213,250. Funded through Public Health. No County General Fund involvement. – Public Health
  13. Approval of Amendment #1 to a Grant Agreement with Norwest Housing Alternatives for Emergency Shelter Services. This amendment adds $132,240 with a new maximum of $344,311. Funded through the State of Oregon. No County General Funds involvement. – Social Services
  14. Approval of Amendment #1 to a Grant Agreement with Clackamas Women’s Services for Emergency Shelter Services. Amendment #1 adds $117,760 for a new maximum of $229,689. Funded through the State of Oregon. No County General Fund involvement. – Social Services
  15. Approval of Amendment #5, to Intergovernmental Subrecipient Agreement with the City of Sandy – Sandy Senior and Community Center to Provide Socials Services for Clackamas County Residents. This amendment decreases the contract maximum by $23,278 for a revised agreement maximum of $181,124 with funding through Older Americans Act and Ride Connection, Inc pass through funds. No County General Fund Involvement. – Social Services
  16. Approval of Amendment #5, to Agency Subrecipient Agreement with Friends of Canby Adult Center to Provide Social Services for Clackamas County Residents. The amendment adds $19,565 with a maximum value of $247,991 with funding through Older Americans Act, Ride Connection pass-through funds and Low Income Energy Assistance Program. No County General Fund Involvement. – Social Services
  17. Approval of Amendment #5, to Intergovernmental Subrecipient Agreement with City of Lake Oswego – Lake Oswego Adult Community Center to Provide Social Services for Clackamas County Residents. The amendment adds $42,497 with a maximum value of $125,726 with funding through Older Americans Act and Ride Connection, Inc pass through funds. No County General Fund Involvement. – Social Services
  18. Approval to Apply for Grant from Portland General Electric (PGE) Drive Change Fund to Purchase Electric Vehicles to Provide Services for Seniors, Persons with Disabilities and Low Income Households. The maximum agreement value is $425,000 with funding through Oregon Clean Fuels Program. No County General Fund involvement. – Social Services
  19. Approval of a Subrecipient Grant Amendment #3 with Todos Juntos for Youth Marijuana and Substance Prevention services in Rural Clackamas County. The amendment adds $60,000 with a maximum value of $240,000 and extends the end date to June 30, 2022 with funding through Marijuana Tax Revenue. No County General Fund involvement. – CFCC
  20. Approval of Amendment #02 to Intergovernmental Agreement #166036 with the State of Oregon, Acting by and through its Oregon Health Authority, for the Operation and Financing of Community Mental Health, Addiction Treatment, Recovery & Prevention Services and Problem Gambling Programs. The amendment adds $14,000 with a maximum value of $8,746,212.18 with funding through The State of Oregon, Oregon Health Authority. No County General Fund involvement. – Behavioral Health
  21. Approval to Apply to the 2021-2023 Request for Grant Proposals (RFGP) with State of Oregon Criminal Justice Commission (CJC) for Special Court Grant Program – Mental Health Court. The maximum agreement value is $254,768 with funding through Oregon Criminal Justice Commission. No County General Fund involvement. - Health Centers
  22. Approval to Apply to the 2021-2023 Request for Grant Proposals (RFGP) with State of Oregon Criminal Justice Commission (CJC) for Specialty Court Grant Program – Adult Drug Court. The maximum agreement value is $242,484 with funding through Oregon Criminal Justice Commission. No County General Fund involvement. - Health Centers
  23. Approval to Apply to the 2021-2023 Request for Grant Proposals (RFGP) with the State of Oregon Criminal Justice Commission (CJC) for Specialty Court Grant Program – DUII Court – The maximum value agreement is yet to be determined by the state. Funding through Oregon Criminal Justice Commission. No County General Fund involvement. - Health Centers
  24. . Approval of Intergovernmental Agreement #169358 with the State of Oregon, acting by and through its Department of Human Services (DHS), for the Job Opportunity & Basic Skills (JOBS) program. The maximum agreement value is $1,150,550.75 with funding through State of Oregon Department of Human Services. No County General Fund involvement. – CFCC

B. Transportation & Development

  1. Approval of Intergovernmental Agreement between Clackamas County and Oregon Department of Transportation for OR 212 at Foster Road Intersection Signal Improvements. $20,000 funded through the County Road Fund. No County General Fund involvement. – DTD
  2. Approval of Amendment #1 of a Supplemental Project Agreement #31035 with Oregon Department of Transportation for the Jennings Ave: OR 99E to Oatfield Rd Project. Amendment incorporates language changes to original supplemental agreement. Funded through Federal Surface Transportation Program Funds ($3,625,283), Surface Transportation Program Fund Exchange ($1,000,000) and the County Road Fund Match ($652,626), for a project cost estimate of $5,277,909. No County General Fund involvement.
  3. Approval of a Master Grant Agreement with Oregon Department of Transportation for Fund Exchange Program. Annual funding varies and is determined by Oregon Department of Transportation. The current total amount available to Clackamas County is $4,071,006.53. No County General Fund involvement.
  4. Approval of a Contract with Brown Contracting, Inc. for the Sunnyside Road ADA Ramp Improvements (132nd – 162nd). $1,477,774 funded through the County Road Fund. No County General Fund involvement.
  5. Approval of a Contract with Traffic Safety Supply Company, for the Purchase of Sign and Safety Materials. $800,000 through June 30, 2027 funded by County Road Fund. No County General Fund involvement.

C. Finance

  1. Approval of Lease Amendment #2 for the Oak Lodge Library with RCI Interprices LLC. Amendment #2 adds $7,286.22 with an annual increase of three percent (3%) per year for a three year term. Total potential contract value is $270,251.76. Funded through Library Tax Dollars. No County General Fund is involvement.
  2. Approval of Clackamas County Sheriff’s Office, Aurora Airplane Hangar G-6 Lease Agreement with the Raymond V. Meyer & Mary J. Meyer Trust Reserve. $4,326.00 funded through County General Fund, with an annual increase of three percent (3%) per year, for a five year term. Total contract value is $22,967.33.
  3. Approval of Clackamas County Sheriff’s Office Sergeant Damon Coates Boathouse Slip 1F Lease Agreement with Sportcraft Landing Incorporated. $12,205.50 funded through County General Fund, with an annual increase of three percent (3%) per year, for a five year term. Total contract value is $64,800.62.
  4. Approval of Lease Amendment #2 for the Homestead Building with Homestead Building, LLC for the Sandy Behavioral Health Center. Amendment #2 increases the monthly rent to $4,300.00. Total contract value is $51,600.00. No County General Fund involvement.
  5. Approval of Lease Amendment #1 for the Butler Building and Adjacent Parking with the Glenn Kent Butler Revocable Living Trust Glena Kay Butler Living Trust. Monthly rent is $4,094.25 plus thirteen monthly parking spaces at $1,625 for a total monthly cost of $5,719.25. The total contract value $68,631. Funding through County General.
  6. Approval of Extension of Lease #2 for the Willamette Building with Willamette Building Partnership. Monthly rent is $7,363.96; total annual rent of $88,367.52, discounted 5% annual rent payment of $83,949.15. Total maximum contract value of $273,134.88. Funded through Children, Family, and Community Connections Division funds, supplemented by federal and state grants, and allocated by labor hours logged in each program. No County General Fund involvement.

D. Elected Officials

  1. Approval of Previous Business Meeting Minutes – BCC
  2. Approval to Purchase Five (5) vehicles from Withnell Motor Corporation, dba Withnell Dodge for use by Clackamas County Sheriff’s Office. Cost per vehicle is $34,448.91, for a total not to exceed $172,244.55. Funded through County General Fund through the Clackamas County Sheriff’s Office budget. – CCSO
  3. . Approval to Purchase Body Cameras from Axon Enterprise for use by Clackamas County Sheriff’s Office. $1,588,994.50 funded through ELED Budget. No County General Fund involvement. – CCSO
  4. Approval to Apply for Grant Funding through United States Department of Justice; Office , Office of Justice Programs for the Connect and Protect Law Enforcemenet Behavioral Health Responses Grant Solicitation. Maximum award funded through Department of Justice. No County General Fund Involvement. – CCSO
  5. Approval to Apply for Grant Funding through United States Department of Justice: Connect and Protect: Law Enforcement and Behavioral Health Response Grant. Maximum Award Value of $250,000 with a match of estimates the matching funds for year 1 will be $20,000.00, for year 2 $45,000.00 and for year 3 $90,000.00. The Sheriff’s Operations, ELED and Levy funds will share in meeting the matching obligation. – CCSO
  6. Request by Clackamas County Sheriff’s Office (CCSO) to enter into the Annual Operating and Financial Plan with the USDA Forest Service for Cooperative Law Enforcement Services in the Mt. Hood National Forest. $71,467.66 is the annual operating plan. Funded by USDA, Forest Service. No County General Fund involvement. – CCSO
  7. . Request by the Clackamas County Sheriff’s Office (CCSO) to approve modification 004, adding $10,000.00 in COVID-19 funding to the Cooperative Law Enforcement Services in the Mt. Hood National Forest. This is an increase to $81,467.66 for the 2021 annual operating plan. Funded by the USDA, Forest Service. No County General Fund involvement. – CCSO

E. Administration

  1. Approval of Amendment #1 with Hawkins Delafield & Wood, LLP to serve as a P3 Legal Advisor. Amendment #1 adds $1,000,000.00 for a total contract amount of $1,500,000.00. Funded through County General Fund for 50% of the contract amount with 50% match from the Oregon Courthouse Construction and Improvement Fund.
  2. Approval of Amendment #1 with WTP America, LLC dba WT Partnership to serve as a P3 Technical Advisor. Amendment #1 is adds $2,071,125.00 for a total contract amount of $2,564,625.00. Funded through County General Fund for 50% of the contract amount with 50% match from the Oregon Courthouse Construction and Improvement Fund.
  3. Approval of Amendment #1 with IMG Rebel Advisory, Inc. to serve as a P3 Financial and Transactional Advisor. Amendment #1 is for the amount adds $900,000.00 for a total contract amount of $1,200,000.00. Funded through County General Fund for 50% of the contract amount with 50% match from the Oregon Courthouse Construction and Improvement Fund.

F. Disaster Management

  1. Approval of a contract with DePaul Industries dba DPI Staffing to provide on-call temporary traffic control for the COVID-19 vaccination sites. $150,000 funded through CARES. No County General Fund involvement.
  2. Approval of an Intergovernmental Agreement (IGA) with State of Oregon acting by and through its Department of Administrative Services (DAS) for Vaccine Equity and Incentives. Maximum cost is $2,238,888.68 through the State of Oregon. No County General Fund involvement.
  3. Approval of an Intergovernmental Agreement with the State of Oregon acting by and through its Oregon Business Development Department and Clackamas County for receipt of Personal Protective Equipment. No fiscal impact. No County General Fund involvement.
  4. Approval of a FY 18 State Homeland Security Program (SHSP) Grant Agreement extension between Clackamas County and the State of Oregon Regional Fuel Shortage Plan. Agreement will remain the same. No County General Fund involvement.

G. Tourism

  1. Approval of a contract to receive Regional Cooperative Tourism Program funds for FY20/21 from Travel Portland. This is $169,511 revenue through Travel Portland’s Regional Cooperative Tourism Program. No County General Fund involvement.

VI. NORTH CLACKAMAS PARKS & RECREATION DISTRICT CONSENT AGENDA (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)

  1. Approval of an Intergovernmental Agreement Amendment #1 between North Clackamas Parks and Recreation District and Clackamas Community College for Community Based Instructional Programs. This IGA will provide $11,631 of revenue. No County General Fund involved.
  2. Approval of Amendment #1 to renew Intergovernmental Agreement between North Clackamas Parks and Recreation District and Clackamas Community College for Educational & Enrichment Services. This IGA represents $51,792 of anticipated instructional expenditure. Funding is included in the budget expenditures for older adult and recreation programming services. No County General Fund involved.
  3. Approval of Resolution for a North Clackamas Parks and Recreation District Supplemental Budget (Less than Ten Percent and Budget Reduction) for FY 2020-21 (Sarah Eckman, North Clackamas Parks and Recreation District)

VII. PUBLIC COMMUNICATION (The Chair of the Board will call for statements from citizens regarding issues relating to County government. It is the intention that this portion of the agenda shall be limited to items of County business which are properly the object of Board consideration and may not be of a personal nature. Testimony is limited to three (3) minutes. Comments shall be respectful and courteous to all.)

VIII. COUNTY ADMINISTRATOR UPDATE

  1. Gladstone SD Facility Use Agreement and Staff Report
  2. House Bill 5042: County Communication Infrastructure Grant Program Staff Report

IX. COMMISSIONERS COMMUNICATION