Parks Advisory Board - Jan. 21, 2025

Agenda

1. 6:00 Call Regular Meeting to Order
2. 6:05 Meeting Minutes
   1. Review/Approval of the November 19, 2024 PAB Minutes
3. 6:10 Citizen Input & Correspondence
4. 6:15 Park System Plan Subcommittee
5. 6:35 Barton Phase 1 Project Overview
6. 6:50 Administrative Updates – Tom Riggs
   1. Volunteer Program Advertisement
   2. Library Pass Report for 2024
   3. Concerts/Farmers Markets Research
   4. Code Change Approval and Modification
   5. Park Rules Warning Letter
   6. Other
7. 7:05 Park Updates – Mark Shaw
8. 7:15 Election of PAB Chair and Vice Chair
9. 7:25 Good of the Order
10. 7:35 Adjournment

Next Regular Scheduled Meeting: Tuesday, February 18, 2025

- Hybrid meeting, online via Zoom webinar, or in person in Room 118, Development Services Building, 150 Beavercreek Rd, Oregon City, OR

Minutes

Members Present at DSB 118: Justin Ostrander, Mike Ferrell, Sarah Furber, Walter Hull, Louise Lopes, Don Morgan, Chad Parker, Rob Smoot
Members Attending via Zoom: Dana Hindman Allen, Angela Pederson, Eric Pfeiffer-Robinson Members Not Present: Tom Hester
Staff Present at DSB 118: Tom Riggs, Mark Shaw, Barb Guthrie, Thomas Gray Staff Present via Zoom: Sarah Eckman
I. Call To Order
Justin called the meeting to order at 6:01 pm

II. Meeting Minutes
Justin called for the approval of the November 19, 2024 minutes. Walter called for the motion, Rob second the motion; it was approved by the PAB.

III. Citizen Input & Correspondence
Rob talked about parking issues at the Boring Trail Head Park. Visitors are not parking in our parking spaces, but on the side streets of Boring causing some problems. Concerns were raised about the crosswalks and maybe a need for more traffic lights. There are two currently. Concerns exist over possible auto accidents with pedestrians.
Tom mentioned a note left at the Boring Station restroom, thanking staff keeping the restrooms clean.
Tom also mentioned the happy face buttons on staff mails. We just received the year-end report for our ‘Happy or Not’ for Parks. Our ‘Happy’ rating was at 93%; with 7% only ‘Somewhat Happy’, and no
‘Somewhat Unhappy’ or ‘Unhappy’ ratings.

IV. Park System Plan Subcommittee
At the last couple of PAB meetings, we talked about the park system plan, some of the scope of work, revenue ideas, and the need to narrow the scope and how we want to pursue the system plan. The committee has been working to revise the framework since then, scaling down the scope of work.
Considering the feedback and the level of interest from the PAB to take part in this planning, we talked about potentially forming a subcommittee of members to work on the system plan. Tom aske the PAB members to be thinking about if they want to participate in this work. The working group may be similar to the one we formed for the Barton Master Plan. We started with an estimated 15-month timeline based on input from NCPRD, but our scope and scale may be a little narrower than NCPRD, in part because we own fewer properties, so our plan process may be closer to 12 months. The subcommittee work could mean one extra meeting per month for those members.

V. Barton Phase 1 Project Overview

We now have a project list based on the Master Plan and the Metro grant monies. So I wanted to give you an overview of what we're planning. Phase one is just a portion of the work. We are prioritizing projects

that generate revenue, enhance customer experience, support community priorities and prepare the site for development of other future amenities. The estimate for the total phase one project cost would be about
5.9 million of which about 5 million will come from our metro local share. We're hoping to get State grants for just over half a million, Tourism grants for 400,000. And we’ll utilize a nominal amount of Parks funds. We’re partnering with Transportation Maintenance that shares the Barton stockpile area inside the park, our friends in Tourism, Public and Government Affairs, and the students with Northwest College of Construction to help us save money on earthwork and grading. We will include recreational opportunities such as, trails, sports fields, fishing, biking, river use, traffic controls and parking safety. Operations enhancements for park staff, accessibility, and signage is also part of the scope of the work. There will be a set of 11 sub project:

1. Stockpile/East Water System
2. Barton Stockpile Fence
3. On-Site Wastewater Treatment system
4. Quarry Pond Area Invasive Plants and Restoration Work
5. Utilities for Quarry Pond Area
6. Cabin Loop (East Campground Pond)
7. Quarry Pond Area Access Road
8. Cabin Loop (Quarry Pond)
9. Primitive Campground
10. Cabin Loop (Overlook Property)
11. Improve and Update Park Signage

VI. Administrative Updates
Employment and Volunteer Opportunities-we are close to having this fully operational, working with the Public and Government Affairs Office to launch. We are needing HR to finalize the dates for the seasonal hiring and work out the final editing details for the volunteer program. Will report back when all is completed.
Cultural Pass/Library Pass Usage- For the last 12 months 960 citizens checked out our parking passes for use in our parks. Those passes are digital.
Research Work/Music & Farmers Market-Barb has drafted an outline for possible hosting of music events as well as collecting several pages of information on running a farmers market. Once we are closer to refining this information, we will share the proposals.
Code Changes- Tom reviewed those changes that have been approved by the BCC.

VII. Park Updates: Mark Shaw
Mark reviewed the projects for the Winter Season
Madrone Wall Restoration--Reduce Fuels by thinning .60 acres – removing roughly 30% of vegetation-Manage understory invasive species like Scotch Broom and Blackberry-Follow up with 3 years of annual site maintenance

1. Boring Station Stage Replacement--Current stage is past its useable lifespan
2. Metzler – New ‘Entrance Hill’ Trail Update--900 ft. completed in first two days by TKO. Had over 16 volunteers on first day
   • The 3 Stages of Building a Trail
     1. Selecting the path (usually walking multiple routes, sometimes dozens of times, and flagging
     2. Grubbing/vegetation removal, drainage, laying tread
     3. Top dressing/final grooming
3. New replacement proposed to match growing needs of community and Boring Park.
   Parks has set aside $7,500. Seeking community partners to assist with construction/design costs Tom designed the new stage structure concept out at the park. NWCC will frame and pour concrete, Clackamas County Facilities to pull in power, Local builder may donate materials/engineering, or provide at reduced rate.
4. Upcoming Projects—
   1. Barton Shop Remodel. Work with NWCC to renovate 1 bay of Barton shop to maximize storage. Add wall, stairs, 2nd floor/loft. First construction day was on 1/16. Updates to come
   2. Install PFD Loaner Kiosk at Boones Ferry. Staff to construct/install educational kiosk with PFD’s for public use at entrance to boat launch. Design is in.

VIII. Election of PAB Chair and Vice Chair
The PAB was asked to elect the Chair and Vice Chair – Justin Ostrander was voted to remain as the Chair; Mike Ferrell remains as Vice Chair. The vote for both positions was unanimous.

IX. Good of the Order- A question was asked about the new BCC assigning a BCC member to Parks- that has not occurred at this time. DTD has met with Chair Roberts- and Parks will be part of the information brief on our operations.

X. Adjournment Justin called for adjournment at 7:35 pm— Rob motioned, Don second