Business Meeting - Dec. 9, 2021 *REVISED

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Beginning Board Order No. 2021-85

*Revised: Added I, Deleted II, Revised III, Added III.A – III.G, Added IV
**Revision 2: Moved II.A.i to a discussion item from consent agenda, Pulled item III.F.2
***Revision 3: Added item III.F.2

CALL TO ORDER

  • Roll Call
  • Pledge of Allegiance

***COVID-19 Updates

  1. *HOUSING AUTHORITY CONSENT AGENDA
    (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
    1. Approval of Board Order No. 1960 to write-off Uncollectible Accounts for the Second Quarter of Fiscal Year 2022. Total loss is $2,329.70. No General Funds are involved.
    2. Approval of Amendment #2 extending to the Intergovernmental Agreement between the Housing Authority of Clackamas County and Social Services for six (6) months and adding $55,000 for case management for program participants. New total contract value is $280,000. Funded with County General Funds budgeted within Affordable Housing and Services.
    3. Approval to execute a construction contract with A-1 Quality Construction for on demand services for removing and replacing flooring in Public Housing units. Total maximum contract value is $250,000 funded through HUD Federal Capitol Grant Funds. No County General Funds are involved
  2. **BOARD DISCUSSION ITEMS
    (The following items will be individually discussed by the Board only, followed by Board action.)
    1. Disaster Management
      1. Approval of Addendum #2 to Board Order #2020-71, extending the Emergency Declaration of Wildfire Debris until August 1, 2022. No County General Funds are involved.
    PUBLIC HEARINGS
    (The following items will be individually presented by County staff or other appropriate individuals. Persons appearing shall clearly identify themselves and the department or organization they represent. In addition, a synopsis of each item, together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.) Approval of a Clackamas County Supplemental Budget Resolution for Fiscal Year 2021-2022.
  3. *CONSENT AGENDA
    (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
    1. Elected Officials
      1. Approval of Previous Business Meeting Minutes – BCC
    2. Health, Housing and Human Services
      1. Approval of Amendment #02 to a Revenue Contract with Trillium Community Health Plan, Inc. for Certain Behavioral Health Services. Amendment adds $192,000.00 for a new maximum value of $942,000 funded through Oregon Health Plan funds. No County General Funds are involved.
      2. Approval of a Contract with Cambridge Consultants for EMS System Planning Services. Maximum contract value is $152,200 funded through EMS System Enhancement funds. No County General Funds are involved.
      3. Approval of Intergovernmental Agreement with Sandy Fire District for COVID vaccine administration. Contract maximum value is $150,000 funded through ARPA and FEMA funding. No County General Funds are involved.
      4. Approval of Intergovernmental Agreement with Molalla Fire District for COVID vaccine administration. Contract maximum value is $150,000 funded through ARPA and FEMA funding. No County General Funds are involved.
      5. Approval of Intergovernmental Agreement with Hoodland Fire District for COVID vaccine administration. Contract maximum value is $150,000 funded through ARPA and FEMA funding. No County General Funds are involved.
      6. Approval of Intergovernmental Agreement with Clackamas Fire District for COVID vaccine administration. Contract maximum value is $150,000 funded through ARPA and FEMA funding. No County General Funds are involved.
      7. Approval of Intergovernmental Agreement with Canby Fire District for COVID vaccine administration. Contract maximum value is $150,000 funded through ARPA and FEMA funding. No County General Funds are involved.
      8. Approval of Amendment #1 to the Ground Lease between the Clackamas County Development Agency and Clackamas County for the property located at 16575 SE 115th Ave. for the continued site use for the Veterans Village Program. No County General Funds are involved.
      9. Approval of Amendment #2 extending to the Intergovernmental Agreement between the Housing Authority of Clackamas County and Social Services for six (6) months and adding $55,000 for case management for program participants. New total contract value is $280,000. Funded with County General Funds budgeted within Affordable Housing and Services.
    3. Transportation and Development
      1. Approval of a Contract with Hart Crowser, Inc. for the Transportation Earthquake Preparation and Response Plan Project. Maximum contract value is $168,185 funded through County Road Funds. No County General Funds are involved.
      2. Approval of a Board Order vacating a portion of an unnamed, non-maintained Local Access Road created in 1913 through “Sunshine Valley Orchard Tracts” northwesterly of Boring, Oregon. There is no financial impact.
    4. Finance Department
      1. Approval of a Resolution for Extension and 4-H Service District Supplemental Budget (Less than Ten Percent) and Transfers for Fiscal Year 2021-2022. This supplemental budget increases appropriations by $16,500 funded through interest income, no County General Funds are involved.
      2. Approval of a Parking Lot Space Lease Agreement between Facilities Management and Edington Properties, LLC for the lease of nine (9) Courthouse staff parking spaces located at 713 Main Street, Oregon City. Funded through current allocations some of which are County General Funds.
    5. Administration
      1. Approval of an Intergovernmental Agreement between Clackamas County Equity and Inclusion (County Administration) and the City of Lake Oswego. The City of Lake Oswego is contributing $30,000 in support of the contract Clackamas County approved with the Coalition of Communities of Color for the Racial Research Justice study. This is a reimbursement; No County General Funds are involved.
      2. Approval of an Intergovernmental Agreement between Clackamas County Equity and Inclusion (County Administration) and Portland General Electric (PGE). PGE is contributing $45,000 in support of the contract Clackamas County approved with the Coalition of Communities of Color for the Racial Research Justice study. This is a reimbursement; No County General Funds are involved.
      3. Approval of an Intergovernmental Agreement between Clackamas County Equity and Inclusion (County Administration) and Oregon City. Oregon City is contributing $8,000 in support of the contract Clackamas County approved with the Coalition of Communities of Color for the Racial Research Justice study. This is a reimbursement; No County General Funds are involved.
      4. Approval of an Intergovernmental Agreement between Clackamas County Equity and Inclusion (County Administration) and Clackamas Community College. Clackamas Community College is contributing $15,000 in support of the contract Clackamas County approved with the Coalition of Communities of Color for the Racial Research Justice study. This is a reimbursement; No County General Funds are involved.
    6. Business and Community Services
      1. Approval of Amendment #4 of the Memorandum of Understanding between Clackamas County Business and Community Services and Hoodland Women’s Club. This Amendment extends the time to transfer properties from Clackamas County to a Local Park District upon its formation. No fiscal impact beyond ongoing operational and maintenance costs incurred by BCS while the land is under Clackamas County ownership.
      2. ***Approval of Local Grant Agreement Amendment #6 with Micro Enterprise Services of Oregon (MESO) for provision of a small grants program in support of the local business community impacted by the COVID-19 pandemic. This amendment adds $228,486 in CARES Act funding and $22,614 State Lottery dollars. No County General Funds are involved.
    7. Disaster Management
      1. Approval of Amendment #1 to Intergovernmental Agreement #34636 with Oregon Department of Transportation for Right-of-Way (ROW) Wildfire-Damaged Hazard Tree Removal. No County General Funds are involved.
  4. *DEVELOPMENT AGENCY CONSENT AGENDA
    (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)
    1. Approval of Amendment #1 to the Ground Lease between Clackamas County Development Agency and Clackamas County pertaining to property located at 16575 SE 115th Avenue for the continued site use for the Veterans Village Program. No County General Funds are involved.
  5. PUBLIC COMMUNICATION
    (The Chair of the Board will call for statements from citizens regarding issues relating to County government. It is the intention that this portion of the agenda shall be limited to items of County business which are properly the object of Board consideration and may not be of a personal nature. Testimony is limited to three (3) minutes. Comments shall be respectful and courteous to all.) Please note, the ideas expressed during public communication do not necessarily reflect the ideas or beliefs of Clackamas County or the Board of County Commissioners.
  6. COUNTY ADMINISTRATOR UPDATE
  7. COMMISSIONERS COMMUNICATION

NOTE: Regularly scheduled Business Meetings are televised and broadcast on the Clackamas County Government Channel. These programs are also accessible through the County’s Internet site. DVD copies of regularly scheduled BCC Thursday Business Meetings are available for checkout at the Clackamas County Library in Oak Grove. You may also order copies from any library in Clackamas County or the Clackamas County Government Channel.