Records Management

Public records requests:  Contact the specific County department or division responsible for the type of record being sought.  Records Management operates as an internal service unit and records repository for the County, and does not release records directly to the public.  More information is available on the Public Records Requests page.

Document Capture Services includes document scanning, microfilm scanning, and document microfilm services. Digital documents are accessed through the County's electronic document management system. County historic and permanent records are microfilmed in compliance with all applicable laws and rules. In addition to County departments, Records Management also provides scanning and microfilming services to the cities of Wilsonville and Lake Oswego.

Records Storage Operations provides management of the County's Records Center through the storage and retrieval of County records, and oversight of the County confidential records shredding services. Local court records are also stored in the County's Records Center.

Information Management services are records retention scheduling, records management training, and development of County-wide records policies and procedures. Records Management represents the County in records management concerns and is the liaison between the County and Oregon State Archives.

Passport Application Processing and Passport Photo Services are offered to the public as Records Management is a designated Passport Acceptance Facility

Legal Resources

The following resources are useful in answering questions about Oregon's public records law and administrative rules. These rules and laws detail retention requirements of specific record types and provide for general management practices and laws.

Oregon Public Records Law

Oregon Administrative Rules Chapter 166

Historical Resources

The Oregon Historical County Records Guide provides an inventory of historical county records. The county inventory details record series, volumes, inclusive years and locations of specific historical records.