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For septic systems with a reporting requirement, an Annual Operation and Maintenance Report and related fee is required each year a septic system is in operation, regardless of whether the structure is occupied. Maintenance providers or property owners must submit an annual report to the Clackamas County Septic Program and pay the annual report fee. Prior to submitting an annual report, the maintenance provider or property owner must follow these steps:
- Verify the reporting requirement prior to submittal.
The $126.69 annual fee is due for each report submitted, even if a system does not require annual reporting. - Verify the septic permit number.
Use the records lookup guidance on our website to confirm the correct septic permit number associated with the address. If the permit number in your records is not found, attempt to search by address and/or taxlot. If you’re unable to locate the permit number, email septicinfo@clackamas.us to confirm the correct permit number prior to submitting your report. - Verify your Department of Environmental Quality (DEQ) maintenance provider certification status on DEQ’s website.
Submit a copy of your certification if DEQ does not reflect a recent renewal. - Use the current DEQ-approved Annual Operation and Maintenance Report Form for reporting.
- Verify the completeness and accuracy of the report for each property.
eports requiring staff to validate data or make corrections are subject to a 1-hour minimum, $123 per hour fee. - Submit your report(s).
Important info:- Do not send a payment; staff will reach out for payment after validating reports.
- Submit by email (septicinfo@clackamas.us) or mail (Clackamas County, ATTN: Septic Program, 150 Beavercreek Rd., Oregon City, OR 97045):
- Provide a contact name, email and phone number with your submittal.
- If submitting multiple reports at one time, bundle no more than 25 reports with the same system status (i.e., operational or failing, as described below).
Operational example
If all three system status questions are answered yes:
- Was maintenance performed as required by septic system rules and the manufacturer?
- Is the system operating in accordance with the agent-approved design specifications?
- Is the system currently under a service contract with a certified maintenance provider?
then the system is operational and you may bundle up to 25 operational system reports together in a single submission.
Failing example
If any of the following questions are answered yes:
- Is the system failing?
- Discharge of sewage to the ground surface?
- Discharge of sewage to drain tiles or surface waters?
- Sewage backup into plumbing fixtures?
then the system requires additional review. Do not bundle failing system reports with operational system reports; you may bundle up to 25 failing system reports together in a single submission.
